Contract Bidding Open For Procurement of Xerox Papers in KANCHIPURAM, TAMIL NADU
N/A
KANCHIPURAM, TAMIL NADU
Posted:
27 July 2017
Closed:
7 August 2017
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Providing & Installing Xerox Machine at Surat North Zone Office
Progress
Issue07-Jul-2026, 8:30 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,062
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
This government tender offers an opportunity for vendors to supply and install Xerox machines at the Surat North Zone Office. The project aims to enhance document copying and management services, ensuring efficient office operations. Bidders must meet specific eligibility criteria, technical specifications, and submit their proposals online before the deadline of 17th July 2026. The Surat Municipal Corporation is seeking qualified service providers with experience in office automation, offering a project budget of approximately INR 15 lakhs. This tender is ideal for companies specializing in office equipment supply, document management solutions, and government contracting in Gujarat. The process involves detailed technical and financial submissions, with evaluations based on compliance, experience, and cost-effectiveness. Key dates and contact details are provided for smooth participation. Don’t miss this chance to contribute to public sector infrastructure improvements through a transparent and competitive bidding process.
Scope Of Work
The scope of work includes:
- Supplying high-quality Xerox machines suitable for office use.
- Installing Xerox machines at the specified North Zone (Katargam) Office, Surat.
- Providing all necessary papers and consumables required for Xerox copying.
- Ensuring manpower support for operation and maintenance.
- Maintaining the Xerox machines for the duration of the contract.
The key deliverables are:
- Fully functional Xerox machines installed at the designated location.
- Adequate supply of papers and consumables.
- Trained manpower for operation.
- Regular maintenance and timely servicing.
Process for execution:
- Submission of bid with technical and financial proposals.
- Installation of Xerox machines as per site requirements.
- Providing ongoing support and maintenance.
- Ensuring compliance with all tender specifications and deadlines.
Specifications for Xerox Machines:
| Parameter | Requirement |
|---|---|
| Copy Speed | Minimum 30 pages per minute |
| Paper Capacity | At least 500 sheets |
| Connectivity | Network-compatible |
| Power Supply | Standard 220V AC |
All deliverables must meet the technical standards specified in the tender documents.
Technical Specifications
The Xerox machines must adhere to the following technical parameters:
| Specification | Details |
|---|---|
| Model | Must be compatible with office automation needs |
| Copy Speed | Minimum 30 ppm |
| Paper Handling | Capacity of at least 500 sheets |
| Connectivity | Network-enabled (Ethernet/Wi-Fi) |
| Power Consumption | Energy-efficient model |
| Additional Features | Double-sided copying, high-resolution output |
Sequential process for technical compliance:
- Submit technical specifications with bid.
- Demonstrate machine capabilities during evaluation.
- Ensure installation meets site-specific requirements.
- Provide training and support for staff.
Financial Requirements
The estimated project budget is INR 15,00,000, which includes the cost of Xerox machines, installation, and initial supplies. The financial proposal should include:
| Cost Component | Amount (INR) |
|---|---|
| Equipment Cost | To be quoted |
| Installation Charges | To be quoted |
| Consumables (papers, toners) | To be quoted |
| Maintenance & Support | To be quoted |
Payment terms:
- 30% advance upon contract signing.
- 40% after installation and testing.
- 30% upon successful completion and acceptance.
All payments are subject to submission of valid invoices and compliance with contractual terms.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹15,00,000
Bid To RA
No
Item Category
Miscellaneous Services
Authority & Contact
Officer Inviting Bids
Deputy Municipal Commissioner
Bid Opening Authority
Deputy Municipal Commissioner
Address
North Zone,(Katargam),Nr.Gajera School,kataragam,Surat
Contact Details
9601166907
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Documents 2
NZ - TECHNICAL BID 2026.pdf
TENDER_DOCUMENT
NZ - PRICE BID-2026.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must have a valid Digital Signature Certificate (DSC) as per IT Act-2000.
- ✓ Must have experience in supplying and installing Xerox or similar office automation equipment.
- ✓ Should have completed at least one similar project worth a minimum of INR 10 lakhs in the last three years.
- ✓ Must submit a valid GST registration certificate.
- ✓ Should possess the necessary licenses and certifications for office equipment supply.
Financial and qualification requirements:
| Criterion | Details |
|---|---|
| Minimum Turnover | INR 50 lakhs annually for the last 3 years |
| Past Experience | At least 2 similar projects in government or reputed private sector |
| Certification | Valid GST registration and relevant technical certifications |
Note: All documents must be scanned and submitted as per the tender guidelines.
Bidding Process
Process Timeline
1. Preliminary Stage
2. Commercial Stage
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC NZ Xerox PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1
Scan Copy of Tender Fee
Required 2
Scan Copy of EMD
Required 3
Scan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender invites qualified vendors to provide and install Xerox machines at the Surat North Zone (Katargam) Office. The project includes supplying Xerox copies of documents, providing necessary papers and manpower, and ensuring ongoing maintenance to improve document handling efficiency in government offices.
What are the key eligibility criteria for bidders?
Bidders must possess a valid Digital Signature Certificate (DSC), have experience in supplying office automation equipment, completed similar projects worth at least INR 10 lakhs in the last three years, and hold valid GST registration. All documents must be submitted as scanned copies following tender guidelines.
What technical specifications are required for the Xerox machines?
The Xerox machines should have a minimum copy speed of 30 pages per minute, a paper capacity of at least 500 sheets, network connectivity (Ethernet or Wi-Fi), energy efficiency, and features like double-sided copying and high-resolution output. These specifications ensure reliable office performance.
What is the bidding process and important deadlines?
Bidders must download the tender documents, submit technical and financial bids online by 17th July 2026 at 6:00 PM. Bids will be opened publicly, and the contract will be awarded based on evaluation criteria. Strict adherence to deadlines is essential to participate successfully.
How can I get assistance for online bid submission?
Support is available through vendor training sessions held every Saturday at (n)Code Solutions, Ahmedabad. Additionally, technical assistance can be obtained via the contact details provided. Bidders should ensure they have valid digital certificates for secure online submission.
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Documents 2
NZ - TECHNICAL BID 2026.pdf
TENDER_DOCUMENT
NZ - PRICE BID-2026.pdf
TENDER_DOCUMENT