This government tender offers a significant opportunity for suppliers in the electrical equipment sector to participate in the procurement of 11 KV Polymeric Disc Insulators. Organized by Paschim Gujarat Vij Company Limited, the project aims to enhance Gujarat's power distribution network by sourcing high-quality insulators. The tender involves detailed technical specifications, strict eligibility criteria, and a transparent bidding process. Bidders must submit comprehensive documentation, including technical test reports, certifications, and financial credentials, to qualify for participation. The project scope covers manufacturing, testing, packaging, and delivery of 755,450 units, with an estimated value ranging from USD 4 million to USD 6 million. This procurement aligns with the government's focus on modernizing power infrastructure and promoting quality electrical goods. It offers a lucrative opportunity for electrical goods manufacturers, suppliers, and power infrastructure firms to contribute to Gujarat's energy development and infrastructure resilience.
Government Tender for Purchase of 11 KV Polymeric Disc Insulators - 755,450 Nos.
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹11,800
Contract Form
Buy
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
Scope Of Work
The scope of this tender includes the supply and delivery of 11 KV Polymeric Disc Insulators as per the detailed specifications provided in the tender documents. Key deliverables include:
- Manufacturing of 11 KV Polymeric Disc Insulators conforming to technical standards.
- Packaging and labeling as per specifications.
- Delivery to designated locations within Gujarat.
- Compliance with quality assurance and testing procedures.
The process involves:
- Preparation of bid documents including technical and commercial proposals.
- Submission of bid within the specified deadline.
- Technical evaluation based on specifications, test reports, and certifications.
- Price bid opening for qualified technical bidders.
- Final award to the successful bidder.
Specifications include:
| Parameter | Requirement |
|---|---|
| Insulator Type | Polymeric Disc |
| Voltage Rating | 11 KV |
| Quantity | 755,450 Nos. |
| Material Standards | As per IEC/IS standards |
| Testing | Must include type test reports |
All bidders must adhere to the technical specifications, quality standards, and delivery timelines outlined in the tender documents.
Technical Specifications
The insulators must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Material | Polymeric composite |
| Voltage Rating | 11 KV |
| Mechanical Strength | As per IEC 61109 |
| Creepage Distance | Minimum 150 mm |
| Operating Temperature | -40°C to +85°C |
| Testing | Type test reports for dielectric strength, mechanical load, and pollution performance |
Process steps include:
- Manufacturing as per approved drawings.
- Conducting type tests at certified laboratories.
- Packaging with proper labeling.
- Delivery within stipulated timelines.
- Providing test certificates and quality assurance documents along with supply.
Financial Requirements
The estimated project value ranges from USD 4 million to USD 6 million, based on current market rates for electrical insulators. The financial breakdown includes:
| Item | Quantity | Unit Price | Total Price |
|---|---|---|---|
| 11 KV Polymeric Disc Insulators | 755,450 Nos. | To be quoted | To be quoted |
Payment terms are as follows:
- 30% advance payment upon contract signing.
- 70% on delivery and acceptance.
- Payments will be made through bank transfer after submission of valid invoices and delivery documentation.
- All costs including packaging, transportation, and insurance are included in the quoted price.
- Bidders must specify total cost and unit prices clearly in the price bid form.
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Eligibility Criteria
- ✓ Must have valid registration with relevant government authorities.
- ✓ Must submit the tender fee of INR 11,800 along with a scan copy of the receipt.
- ✓ Must provide EMD of INR 3,00,000 via RTGS/NEFT/Online UTR.
- ✓ EMD exemption is applicable if applicable, with proper notarized documents.
- ✓ Must submit self-certified copies of GST registration, Factory License, and PAN card.
- ✓ Must provide notarized Power of Attorney and Declaration on non-judicial stamp paper.
- ✓ Must demonstrate technical capability with relevant test reports, ISO/BIS certifications.
- ✓ Must have experience in supplying electrical insulators or similar electrical goods.
- ✓ Financial criteria: Last three years' audited accounts with minimum turnover of INR 50 million.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Annual Turnover | INR 50 million |
| Experience | Supplying electrical insulators for at least 3 years |
| Certifications | ISO, BIS, or equivalent |
| Test Reports | Valid Type Test Reports for similar products |
All documents must be duly notarized, signed, and sealed as per tender guidelines.
Bidding Process
Process Timeline
11-11-2025 11:00
12-11-2025 11:00
12-12-2025 11:00
Required Forms
Preliminary
PGVCL Tender Fee - Goods
User Defined Template-Standard
PGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
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ANNEXURE – 2
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Annexure-3
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ANNEXURE - 4
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ANNEXURE - 5
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ANNEXURE- 6
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ANNEXURE – 7
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ANNEXURE - 8
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ANNEXURE - 9
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ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11
User Defined Template-Standard
ANNEXURE - 12
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
ANNEXURE - 16
User Defined Template-Standard
Terms As Per PGVCL
User Defined Template-Standard
CONFIRMATION
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
Price
Confirmation For Composition Scheme
User Defined Template-Standard
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Payment of Tender Fee(scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredEMD Exemption Documents duly notarized (if Applicable)
RequiredSelf-Certified copy of Vendor Registration
RequiredSelf- certified copy of GSTN Registration Certificate
RequiredCancelled Cheque
RequiredStage - Technical Stage
Technical Specification and GTP duly filled, Sealed & signed
RequiredTender Drawing duly Sealed & signed (if applicable)
RequiredTender Notice and Schedule-A duly Sealed & signed
RequiredTender Commercial terms & conditions with all annexures duly Sealed & signed.
RequiredNotarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents
RequiredNotarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredCountry Boundary Certificate on 300/- Rs. non judicial stamp paper duy notarized (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredNotarize copy of all required Type test report.
RequiredAll Amendment in ascending Order with duly signed and sealed.(if any)
Required“Important Instruction” duly Sealed & signed
RequiredCertificate-A of the Tender duly signed & sealed on Company’s letterhead
RequiredSelf-certified copy of valid ISO Certificate (if Applicable)
RequiredPAN card of FIRM/COMPANY certified by the Authorized person
RequiredSelf-certified copy of PAN Card of each individual i.e. ALL PARTNERS/ALL DIRECTORS/PROPEROTER
RequiredSelf-certified copy of valid copy of Factory License
RequiredSelf-certified copy of Import / Export Certificate (if Applicable)
RequiredList of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about proprietor.
RequiredSelf-certified of Partnership deed (if applicable)
RequiredList of Plant & Machinery and Testing Facility duly Sealed & signed
RequiredCertified copy of Last Three years Audited Account.
RequiredNotarized Copy of Valid BIS License (if applicable)
RequiredBEE Certificate (if applicable)
RequiredSelf-Certified copy of order executed with GUVNL & its subsidiary company (if Applicable)
RequiredAny other documents if required as per tender terms and conditions.
RequiredFrequently Asked Questions
What is the scope of this government tender?
This tender involves the supply and delivery of 11 KV Polymeric Disc Insulators, totaling 755,450 units, conforming to specified technical standards. The scope includes manufacturing, quality testing, packaging, and transportation to designated locations within Gujarat, ensuring compliance with IEC/IS standards and quality certifications.
What are the key eligibility criteria for bidders?
Bidders must submit valid registration certificates, tender fee, EMD, GST, Factory License, PAN, and relevant technical certifications. Experience in electrical insulator supply, audited financial statements, and test reports are mandatory. Documents must be notarized and submitted before deadlines to qualify for evaluation.
How is the technical specification of the insulators defined?
The insulators should be polymeric composite materials rated at 11 KV, with minimum creepage distance of 150 mm, and tested for dielectric strength, mechanical load, and pollution performance. All products must meet IEC 61109 standards, with type test reports submitted as part of technical evaluation.
What is the bidding process and timeline?
Bidders can download tender documents from 16-10-2025. Submission closes on 10-11-2025. The evaluation occurs on 11-11-2025, with price bids opened on 12-11-2025. The final award is notified by 12-12-2025. Strict adherence to deadlines is essential.
Who should I contact for further inquiries?
All inquiries should be directed to Chief Engineer (Material) at [email protected]. The address is Paschim Gujarat Vij Seva Sadan, Rajkot. Bidders are encouraged to seek clarifications well in advance of submission deadlines to ensure compliance and smooth processing.
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Documents 4
Tender Notice and Schedule-A.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition.pdf
TENDER_DOCUMENT
Technical Specifications and GTP.pdf
TENDER_DOCUMENT
Drawing of 11KV Polymeric Disc Insulator.pdf
TENDER_DOCUMENT
Tender Notice and Schedule-A.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition.pdf
TENDER_DOCUMENT
Technical Specifications and GTP.pdf
TENDER_DOCUMENT
Drawing of 11KV Polymeric Disc Insulator.pdf
TENDER_DOCUMENT
