Open Urban Development NPROCURE

Government Tender for Rent of Construction Equipment at Kadi Nagarpalika, Mahesana

Bid Publish Date

11-Dec-2025, 10:30 am

Bid End Date

29-Dec-2025, 6:00 pm

Value

₹10,00,000

Location

MAHESANA , GUJARAT

Progress

Issue11-Dec-2025, 10:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Urban Development

Tender Fee

₹1,062

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 5

MISCELLANEOUS JCB LOADER EARTH MOVER RENT

This government tender offers an excellent opportunity for experienced construction equipment rental firms to supply JCB, Hitachi, loaders, and sand filling machinery for civil works at Kadi Nagarpalika, Mahesana. The project aims to support urban infrastructure development through efficient equipment provision. Bidders must meet strict eligibility criteria, including statutory registrations, experience, and financial stability. The tender process involves preliminary and commercial evaluation stages, with detailed technical specifications and clear payment terms. With an estimated value of INR 10,00,000, this open tender encourages local and national firms to participate and contribute to Gujarat's urban development goals. Submit your bid before the deadline of 29th December 2025 to secure this contract and support vital civic projects.

Scope Of Work

The scope of work includes the rental and operational management of construction equipment for civil works at Kadi Nagarpalika. Key deliverables include:

  • Provision of JCB, Hitachi excavators, loaders, and sand filling machinery.
  • Ensuring equipment availability as per project schedule.
  • Maintenance and operational readiness of all machinery.
  • Adherence to safety and environmental standards.

The process involves:

  1. Submission of bid proposals with technical and financial details.
  2. Evaluation of bids based on eligibility, experience, and pricing.
  3. Contract award to the successful bidder.
  4. Equipment deployment and ongoing management during the project period.
Equipment Type Specifications Quantity
JCB Excavator 3 Ton Capacity 2
Hitachi Excavator 5 Ton Capacity 1
Loader 2 Cubic Meter 2
Sand Filler As per requirement 1

All equipment must meet the specifications outlined in the tender documents and adhere to safety standards. Bidders are expected to provide proof of equipment ownership or lease agreements, along with maintenance records.

Technical Specifications

All equipment must conform to the following technical parameters:

Equipment Type Capacity Specifications
JCB Excavator 3 Ton Model as per tender document
Hitachi Excavator 5 Ton Model as per tender document
Loader 2 Cubic Meter Model as per tender document
Sand Filler - Suitable for civil filling works

Procedures include:

  • Inspection of equipment prior to deployment.
  • Maintenance as per manufacturer guidelines.
  • Regular safety checks and compliance with environmental standards.

Bidders should provide detailed technical datasheets and certification for all equipment offered.

Financial Requirements

The estimated project cost is INR 10,00,000, with a bid validity of 120 days. The financial proposal should include:

Cost Component Amount (INR)
Equipment Rental As per bid
Maintenance & Operations Included
Total Estimated Cost 10,00,000

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 70% on completion and approval of work.
  • Payments will be processed within 30 days of invoice submission.

Bidders must submit financial bids through the designated secure portal, ensuring transparency and compliance with tender guidelines.

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Eligibility Criteria

  • ✓ Must have valid E.P.F. & E.S.I. registration with supporting documents.
  • ✓ Submission of recent EPF & E.S.I. receipts with payment challans for the last 6 months.
  • ✓ Valid G.S.T. registration certificate.
  • ✓ Income Tax Returns for the last three financial years.
  • ✓ Solvency certificate of at least INR 10 Lakh.
  • ✓ Valid shop, establishment, factory license, or incorporation certificate.
  • ✓ Experience certificate for relevant work, including Form 3(A).
  • ✓ Labour license certificate.
Qualification Requirement Details
Minimum experience 3 years in equipment rental
Financial stability Solvency of INR 10 Lakh
Certification Valid G.S.T., Labour License, and other statutory documents

Bidders must meet all eligibility criteria to qualify for further evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

07-01-2026 10:30

2. Commercial Stage

07-01-2026 11:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

E.P.F. & E.S.I. Registration ( EPF No Letter ) Attachment compulsory Pl. Note. ( Physical Submission also)

Required
2

Submission of EPF & E.S.I. Receipt with Payment Challan of last 6 Months

Required
3

G.S.T. Registration Certificate

Required
4

Income Tax Return of Last Three Years

Required
5

Solvency Certificate of 10- Lakh

Required
6

Valid shop and Establishment Registration Certificate /Gram Panchayat Certificate/Factory Licence /Certificate of Incorporation

Required
7

Experience Certificate of Relevant Work Form 3(A)

Required
8

Labour License Certificate

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Commercial Stage

1

As per Tender Documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 29th December 2025 at 6:00 PM. Bidders must upload all required documents and proposals before this time through the official e-procurement portal. Late submissions will not be accepted under any circumstances.

What documents are required for eligibility verification?

Eligible bidders must submit:

  • Valid E.P.F. & E.S.I. registration with recent receipts,
  • G.S.T. registration certificate,
  • Income Tax Returns for last three years,
  • Solvency certificate of INR 10 Lakh,
  • Valid shop or factory license,
  • Relevant experience certificates,
  • Labour license, and other statutory documents as specified in the tender guidelines.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (40%), financial bid (30%), equipment quality (20%), and past performance (10%). Minimum qualifying scores are mandatory in each category. The highest scoring bid will be selected for contract award.

Can I attend training sessions for online bidding?

Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. These sessions provide guidance on digital certificate procurement, bid submission procedures, and portal navigation to ensure smooth participation.

What is the estimated project cost and scope?

The estimated cost for renting construction equipment is INR 10,00,000. The scope includes supplying JCB, Hitachi, Loader, and Sand Filler machinery, ensuring operational readiness, maintenance, and compliance with safety standards for civil works at Kadi Nagarpalika.

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