Hiring of Consultancy Services - Percentage based - Consultancy for upgradation of power factor of
Indian Army
NORTH 24 PARGANAS, WEST BENGAL
Posted:
8 April 2025
Closed:
18 April 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Solar Power Project PMC & Bid Document Preparation in Gujarat
Progress
Issue18-Mar-2025, 6:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹4,248
Contract Form
Works
Completion Period
26 Months
Currency Type
Single
Categories
13
This government tender offers opportunities for qualified consultancy firms to provide comprehensive services for a utility-scale solar power project in Gujarat. The scope includes bid document preparation, bid evaluation, and project management consultancy (PMC) for EPC contracts at various small hydro power stations and pumping stations along the Kachchh Branch Canal. Managed by Sardar Sarovar Narmada Nigam Limited, this project aims to strengthen renewable energy infrastructure, promote sustainable development, and meet Gujarat's energy goals. The tender emphasizes transparency, technical excellence, and timely delivery, with a total estimated project cost of INR 140 crore and a completion period of 26 months. Bidders must meet eligibility criteria, submit all required documents, and participate in a structured evaluation process to secure this prestigious opportunity. The tender process is open and encourages participation from experienced firms in renewable energy, EPC, and project management sectors.
Scope Of Work
The selected consultancy firm will be responsible for:
- Preparation of comprehensive bid documents (RFP) for the solar power EPC contract.
- Bid evaluation and shortlisting of qualified bidders.
- Providing project management consultancy (PMC) during the execution phase.
- Coordination with government authorities and stakeholders.
- Monitoring project progress and ensuring adherence to timelines and specifications.
The process involves:
- Receiving and reviewing project requirements.
- Drafting and finalizing bid documents.
- Assisting in bid submission and clarifications.
- Evaluating bids based on predefined criteria.
- Awarding the EPC contract.
- Providing ongoing project supervision and quality assurance.
Key deliverables include detailed project reports, evaluation matrices, progress reports, and final project completion documentation.
| Specification | Details |
|---|---|
| Project Duration | 26 months |
| Estimated Cost | INR 140 crore |
| Location | Various small hydro power stations, pumping stations in Kutch, Gujarat |
| Certification | ISO 9001, Experience Certificates |
| Payment Terms | As per contract milestones |
The consultancy must ensure compliance with all applicable government standards and environmental norms.
Technical Specifications
The consultancy services require adherence to technical standards including:
| Parameter | Specification |
|---|---|
| Certification | ISO 9001 for quality management |
| Project Duration | 26 months |
| Work Scope | Bid document preparation, bid evaluation, PMC |
| Experience | Minimum 3 renewable energy projects |
| Key Personnel | Certified engineers and project managers |
Sequential procedures involve:
- Document review and project requirement analysis.
- Drafting bid documents aligned with government standards.
- Conducting bid evaluations based on technical and financial criteria.
- Providing project supervision with regular progress reports.
Technical compliance must include environmental norms, safety standards, and quality assurance protocols.
Financial Requirements
The estimated project cost is approximately INR 140 crore, with a bid security (EMD) of INR 1.4 lakh. The financial proposal should include detailed cost breakdowns covering:
| Cost Component | Amount (INR) |
|---|---|
| Bid Preparation | As per tender guidelines |
| Evaluation & Shortlisting | Included in consultancy fee |
| Project Management | Based on milestones |
| Miscellaneous | Contingency and miscellaneous expenses |
Payment terms are milestone-based, with payments released upon completion of specified project phases. Bidders must submit a financial proposal using Form FIN-1, ensuring transparency and compliance with tender specifications. The total estimated budget is INR 140 crore, with the bid offer validity of 180 days from submission.
Documents 5
Final DTP SOLAR PMC KBC 18.03.25.pdf
TENDER_DOCUMENT
Price Calculation Form KBC.pdf
TENDER_DOCUMENT
Corrigendum Solar PMC 23.04.25 R1.pdf
TENDER_DOCUMENT
Corrigendum Solar PMC 30.04.25 R1.pdf
TENDER_DOCUMENT
Corrigendum No. 5 Solar PMC 20.05.25 R1.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and incorporation certificates.
✓ Proven experience in solar power project consultancy, EPC, or PMC services.
✓ Demonstrated technical expertise in renewable energy projects.
✓ Financial stability with documented turnover exceeding INR 50 crore in the last three years.
✓ Valid ISO 9001 certification.
✓ Submission of relevant experience certificates, CVs of key personnel, and project reports.
| Qualification | Minimum Requirement |
|---|---|
| Company Registration | Valid Certificate of Incorporation |
| Turnover | INR 50 crore annually for last 3 years |
| Certifications | ISO 9001, ISO 14001, ISO 45001 |
| Experience | At least 3 similar projects in renewable energy |
| Technical Staff | Key personnel with relevant experience and CVs |
Note: Bidders must submit all required documents as specified in the tender notice to qualify for evaluation.
Bidding Process
Process Timeline
1. Preliminary Stage
28-05-2025 12:00
2. Technical Stage
04-06-2025 12:00
3. Commercial Stage
Required Forms
Preliminary
DETAILS OF TENDER FEE AND EMD (FORM - I )
User Defined Template-Standard
Technical
All Technical Form
User Defined Template-Standard
Commercial
Financial Proposal
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1
Provide any proof of Tender Fee
Required 2
Provide any proof of EMD
Required 3
Valid certificate of incorporation of company/firm
Required 4
PAN Card
Required 5
GST Registration Certificate
RequiredStage - Technical Stage
1
Fill the form and Scan of Tech-1 to Tech-9
Required 2
Scan ISO- 9001 Certificate
Required 3
Scan Turnover Certificate approved by C.A.
Required 4
Certificates of Experience issued by Employer stating Name of Work, Nature of Work involved, Quantities of major items of work, cost of work, Duration of work, Duration of Consultancy assignment, Cost of Agreed consultancy fee, Actual Consultancy fee paid. Such certificates from Employer shall be signed by officer not below the Rank of Executive Engineer
Required 5
Relevant Experience Certificates & CV of key-personnel as per format in Form Tech -6
Required 6
Scan Other Necessary Document as per Tender
RequiredStage - Commercial Stage
1
Form FIN-1: Financial Proposal Submission Form
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary focus of this government tender?
This tender seeks qualified consultancy firms to provide bid document preparation, bid evaluation, and project management services for a utility-scale solar power project in Gujarat. The scope includes EPC contract support at small hydro power stations and pumping stations, aiming to promote renewable energy and sustainable development.
What are the key eligibility criteria for bidders?
Bidders must have valid registration and incorporation certificates, demonstrate experience in renewable energy projects, possess ISO 9001 certification, and have a minimum annual turnover of INR 50 crore over the last three years. Submission of experience certificates, CVs of key personnel, and financial stability proof is mandatory.
What documents are required for bid submission?
Mandatory documents include proof of tender fee and EMD, certificate of incorporation, PAN Card, GST registration, technical forms (Tech-1 to Tech-9), ISO 9001 certificate, turnover certificate, experience certificates, CVs of key personnel, and financial proposal form (Form FIN-1). All must be submitted electronically before the deadline.
What is the evaluation process for the bids?
Bids will be evaluated based on technical competence (60%) and financial proposal (40%). Bidders must achieve minimum 70% technical score. Evaluation factors include experience, certifications, project quality, and financial stability. The highest scoring bid will be selected for award.
How can I contact the tender issuing authority?
Interested bidders can contact Executive Engineer Bhachau at 9909920915 or visit the office at KBC Pumping Station (E & M) Division, Bhachau, Gujarat. Email support is available at [email protected] for clarifications and support related to bid submission procedures.
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Documents 5
Final DTP SOLAR PMC KBC 18.03.25.pdf
TENDER_DOCUMENT
Price Calculation Form KBC.pdf
TENDER_DOCUMENT
Corrigendum Solar PMC 23.04.25 R1.pdf
TENDER_DOCUMENT
Corrigendum Solar PMC 30.04.25 R1.pdf
TENDER_DOCUMENT
Corrigendum No. 5 Solar PMC 20.05.25 R1.pdf
TENDER_DOCUMENT