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Open Cooperatives NPROCURE

Government Tender for Supply, Installation & Support of 5KL Bulk Milk Cooler with Heat Recovery at Jammu & Kashmir Milk Centers

Bid Publish Date

06-Jan-2026, 11:00 am

Bid End Date

28-Jan-2026, 5:00 pm

Location

JAMMU AND KASHMIR , GUJARAT

Progress

Issue06-Jan-2026, 11:00 am
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹5,000

Contract Form

Works

Completion Period

15  Days

Currency Type

Single

This government tender offers a unique opportunity for qualified companies to supply, install, and support 5KL Bulk Milk Cooler (BMCU) systems with Heat Recovery Units at village-level Milk Collection Centers in Jammu & Kashmir. Managed by Jammu & Kashmir Milk Producers Co-operative Limited, the project aims to modernize dairy infrastructure, improve milk preservation, and enhance dairy productivity across rural areas. Bidders must demonstrate extensive experience, technical expertise, and statutory compliance. The tender process involves multiple evaluation stages, with a submission deadline of 28th January 2026. Successful bidders will deliver high-quality equipment, ensure proper installation, and provide after-sales support. This initiative aligns with government efforts to promote rural dairy development, improve milk quality, and support local dairy farmers. Companies specializing in dairy refrigeration, manufacturing, and infrastructure development are encouraged to participate and contribute to regional dairy sector growth.

Scope Of Work

The selected bidder will be responsible for:

  • Supplying 5KL Bulk Milk Cooler (BMCU) systems with Heat Recovery Units and accessories as per specifications.
  • Installing the BMCU systems at designated village Milk Collection Centers.
  • Conducting testing and commissioning of all installed units.
  • Providing technical support and after-sales service for a specified period.

The key deliverables include:

  • Delivery of all BMCU units and accessories to the project sites.
  • Complete installation and setup as per approved layout and P&ID drawings.
  • Successful testing and commissioning of each unit.
  • Submission of installation reports and operational certifications.

The process involves:

  1. Delivery of equipment to specified locations.
  2. Installation and connection of BMCU systems.
  3. Conducting functional testing.
  4. Handing over operational units to the client.
  5. Providing training and technical support.

Specifications and standards must conform to the detailed technical parameters provided in the tender documents, including safety, efficiency, and durability requirements.

Technical Specifications

Parameter Specification
Capacity 5KL
Heat Recovery Unit Integrated heat exchange system
Material Food-grade stainless steel
Power Supply 230V AC, 50Hz
Insulation High-grade thermal insulation
Certification ISO, Material Test Certificate
Installation At village Milk Collection Centers
Testing Functional and safety testing as per standards

Procedures include:

  1. Delivery of equipment.
  2. Installation as per layout.
  3. Functional testing.
  4. Final commissioning and documentation.

Financial Requirements

The estimated budget for this project ranges from ₹2 Crores to ₹3 Crores, covering procurement, installation, testing, and commissioning. The financial proposal must include a detailed cost breakdown:

Cost Component Estimated Cost
Equipment ₹1.5 Crores
Installation ₹0.5 Crores
Testing & Commissioning ₹0.3 Crores
Support & Training ₹0.2 Crores

Payment terms are structured as:

  • 30% advance upon contract signing.
  • 50% after delivery and installation.
  • 20% after successful commissioning.
    All payments are subject to submission of valid invoices and certification of work completion.

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Eligibility Criteria

✓ Must have been engaged in manufacturing, supply, and successful installation of BMCU systems for at least 3 years.
✓ Must have supplied and installed a minimum of 150 BMCU units of 2KL to 5KL capacity in the last three financial years.
✓ Valid registration and licenses under all applicable statutory acts including Income Tax, GST, Companies Act, and Labour Laws.
✓ Average annual turnover of at least ₹1.00 Crore in the last three financial years, supported by audited financial statements.
✓ Submission of work completion certificates for at least 50 units per year for the last three years.
✓ Manufacturer authorization certificate, if applicable.
✓ Valid ISO certification.
✓ Proper documentation including PAN, GSTIN, ESI, EPF registration, and bank details.
✓ Submission of technical and financial documents as specified in the tender notice.

Bidding Process

Process Timeline

1. Preliminary

29-01-2026 11:00

2. Technical

29-01-2026 11:05

3. Commercial

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Bidder’s Basic Information

User Defined Template-Standard

Required

Technical

Turnover Details

User Defined Template-Standard

Required

Work Experience Details

User Defined Template-Standard

Required

Commercial

Price Bid for 5KL BMCU

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary

1

Tender Fee Receipt -UTR

Required
2

EMD Receipt - UTR

Required
3

PAN Card

Required
4

GSTN Certificate

Required
5

Vendor Registration Form (only in case of new bidders)

6

Original Cancelled Cheque

Required
7

Copy of Firms Registration

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical

1

A. The bidder, in the same name and style, i.e., BMCU System, must have been engaged in the manufacturing, supply, and successful installation of Bulk Milk Cooling Unit (BMCU) systems for a minimum period of three (3) years as on the date of bid opening. In the event of any change in the bidder’s name due to merger, acquisition, reorganization, or change in legal status, the bidder shall remain eligible, provided that adequate documentary evidence establishing continuity of experience and legal identity is submitted along with the bid.

Required
2

B. The bidder must have supplied and successfully installed a minimum of One hundred Fifty (150) Bulk Milk Cooling Unit (BMCU) systems, of all capacities ranging from 2 KL to 5 KL, during the last three financial years, i.e., 2022–23, 2023–24, and 2024–25. Submission of work completion certificates issued by the respective clients is mandatory for qualification. Relevant documentary evidence in support of the above shall be enclosed with the bid.

Required
3

C. The bidder shall possess valid registrations and licenses under all applicable statutory Acts relevant to the proposed supply/contract. These shall include, but not be limited to, registrations under the Income Tax Act, Companies Act, Goods and Services Tax (GST), Welfare Cess Act, and any other taxes or statutory requirements as prescribed by the State and/or Central Government from time to time. The bidder must also hold valid registrations and compliances relating to Employees’ State Insurance (ESI), Contract Labour (Regulation & Abolition) Act, Employees’ Provident Fund (EPF), and any other applicable labour laws in force

Required
4

D. The bidder’s average annual financial turnover, in the same name and style, during the last three (3) financial years, i.e., 2022–23, 2023–24, and 2024–25, shall not be less than ₹1.00 Crore (Rupees One Crore only). Submission of Chartered Accountant (CA)–audited financial statements for the above-mentioned financial years, as documentary proof, is mandatory for qualification.

5

Manufacturer Authorization Certificate (if applicable)

6

F. The bidder shall submit Profit & Loss Statements and Balance Sheets for the last three financial years, i.e., 2022–23, 2023–24, and 2024–25, along with the corresponding audited reports. These documents are mandatory and will be considered as part of the qualification criteria.

Required
7

G. The bidder shall submit copies of Income Tax Returns for the three previous financial years, i.e., 2022–23, 2023–24, and 2024–25. These documents are mandatory and will form part of the qualification criteria.

Required
8

H. The bidder shall submit copies of Latest Six Months TDS (Tax Deducted at Source) certificates issued by clients to substantiate the value of works executed in the private sector.

9

I. The bidder shall submit copies of Form 26AS for the last three financial years, i.e., 2022–23, 2023–24, and 2024–25.

10

Certificate of incorporation of the firm (Company act/Partnership etc.)

11

Registration certificate of GSTIN, PAN, PF, ESI, Registration if any

12

Technical & Bidding Terms Deviation if any

13

This is to clarify for all bidders that we require a Work Completion Certificate for BMCU Systems covering a minimum of 50 units per financial year for similar assignments executed during the last three financial years: 2022-23, 2023-24, and 2024-25.

14

ISO Certificate

15

Material Test Certificate of all supplied item.

16

BMCU System P&ID and Layout

17

Scan copy of all required documents for qualification

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for submitting bids is 28th January 2026 at 5:00 PM. Bidders must ensure all documents are uploaded and complete before this deadline to be considered.

What are the key eligibility criteria for bidders?

Bidders must have at least 3 years of experience in manufacturing and installing BMCU systems, supplied a minimum of 150 units in the last three years, and possess valid statutory registrations including GST, PAN, ESI, EPF, and others. Financial turnover should be at least ₹1 Crore annually.

What technical specifications are required for the BMCU systems?

The BMCU systems must have a capacity of 5KL, include an integrated heat recovery unit, be made of food-grade stainless steel, operate on 230V AC, and meet ISO standards. Detailed specifications are provided in the tender documents.

How is the evaluation of bids conducted?

Bids are evaluated based on technical capability (50%), financial strength (30%), and price (20%). Minimum thresholds include experience, supply of units, statutory compliance, and financial turnover. The highest scoring bids will be shortlisted for award.

Who can I contact for further inquiries?

For clarifications, contact the Chief Executive Officer at Jammu & Kashmir Milk Producers Co-operative Limited, Satwari, Jammu. Email: [email protected], Phone: +91-94191-010832, 96226-19496.

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