Open Power and Energy NPROCURE

Government Tender for Supply of Portable Electronic Reference Standard Meters in Gujarat

Q: What is the main objective of this tender?

This tender aims to procure **Single Phase & Three Phase Portable Electronic Reference Standard Meters** capable of testing all types of LT and HT meters, ensuring accurate calibration and compliance with industry standards for power distribution in Gujarat.

Q: Who is eligible to participate in this tender?

Eligible bidders must have **valid vendor registration**, **GST and factory licenses**, experience in electrical testing equipment supply, and meet all technical and financial criteria outlined in the eligibility section. Certification of quality standards like ISO or BIS is preferred.

Q: What are the key technical specifications for the meters?

The meters should have **digital LCD displays**, **traceable calibration certificates**, **weather-resistant enclosures**, and comply with **IEC/ISO standards** for accuracy. They must be portable, durable, and capable of data export for verification.

Q: What is the deadline for bid submission?

The last date for bid submission is **03-12-2025 at 18:00 hours**. Bidders must ensure all documents and payments are completed before this deadline to be considered for evaluation.

Q: How is the evaluation of bids conducted?

Bids are evaluated based on **technical compliance (50%)**, **cost competitiveness (30%)**, and **experience/certifications (20%)**. A minimum of **70%** in technical evaluation is required for qualification. The highest scoring bidder will be awarded the contract.

Bid Publish Date

13-Nov-2025, 6:00 pm

Bid End Date

03-Dec-2025, 6:00 pm

Location

SURAT , GUJARAT

Progress

Issue13-Nov-2025, 6:00 pm

AwardPending

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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹8,850

Contract Form

Buy

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

EQUIPMENT ELECTRICAL

This government tender from Dakshin Gujarat Vij Company Ltd. (DGVCL) invites bids for the supply of portable electronic reference standard meters designed for testing all types of Low Tension (LT) and High Tension (HT) meters. The project supports Gujarat's power distribution infrastructure by ensuring accurate meter calibration and testing, critical for maintaining billing accuracy and regulatory compliance. Bidders must meet strict eligibility criteria, including certifications, experience, and financial stability, and submit all required technical and commercial documents within specified deadlines. The procurement process involves preliminary, technical, and price evaluation stages, with a focus on quality, reliability, and cost-effectiveness. The estimated value of this procurement ranges from INR 50 million to INR 75 million. Interested vendors from electrical equipment manufacturing and testing industries are encouraged to participate, ensuring adherence to all specifications, standards, and submission procedures for timely project execution.

Scope Of Work

The scope of this tender includes:

Supplying Single Phase & Three Phase Portable Electronic Reference Standard Meters capable of testing various types of LT and HT meters.
Ensuring meters meet the detailed technical specifications outlined in the tender documents.
Providing meters with certified accuracy and calibration as per industry standards.
Delivering the meters to the specified location in Surat, Gujarat, within the stipulated completion period.

Key deliverables include:

Fully functional portable electronic reference meters
Technical documentation and calibration certificates
Installation and testing support

Process for bidders:

Review detailed specifications and technical requirements.
Submit all required documents and certifications.
Ensure compliance with technical and safety standards.
Deliver meters as per schedule.
Provide post-delivery support and calibration certificates.

Specification	Details
Power Supply	220V AC, 50Hz
Measurement Range	As specified in technical documents
Accuracy	As per IEC standards
Certification	ISO, BIS, or relevant standards

The successful bidder must adhere to all technical, safety, and quality standards specified in the tender documents.

Technical Specifications

Parameter	Specification
Power Supply	220V AC, 50Hz
Measurement Accuracy	As per IEC/ISO standards
Display	Digital LCD with backlight
Data Storage	Internal memory with data export capability
Calibration	Traceable to national/international standards
Enclosure	Rugged, portable, weather-resistant
Certification	BIS, ISO, or equivalent

The technical process involves:

Reviewing detailed specifications.
Ensuring compliance during manufacturing.
Providing calibration and certification documents.
Delivery and installation at designated site.
Post-delivery testing and validation.

All meters must pass type testing and calibration before delivery, with certificates submitted to the procuring authority.

Financial Requirements

The estimated procurement value ranges from INR 50,000,000 to INR 75,000,000, depending on the final scope and quantity. The tender fee is INR 8850, payable via online modes, and the EMD amount is specified in the tender documents.

Cost Component	Amount (INR)
Tender Fee	8850
EMD	As specified in tender
Total Estimated Cost	50,000,000 - 75,000,000

Payment terms include:

50% advance upon order confirmation.
Remaining 50% after successful installation and testing.
Payments to be made through bank transfer as per invoice.
All costs including taxes, duties, and transportation are included in the bid price.

Bidders must submit financial proposals in the prescribed format, ensuring transparency and compliance with tender guidelines.

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Eligibility Criteria

✓ Must have valid vendor registration with relevant authorities.
✓ Must submit payment proof of tender fee and EMD (Earnest Money Deposit) with UTR No.
✓ EMD exemption documents (if applicable) duly notarized.
✓ Self-certified copies of GST registration and factory licenses.
✓ Must submit cancelled check for bank details verification.
✓ Technical capabilities including Type test reports, ISO/BIS certifications, and calibration certificates.
✓ Demonstrate financial stability with audited accounts of the last three years.
✓ Notarized Power of Attorney on Rs. 300/- non-judicial stamp paper.
✓ Country Boundary Certificate on Rs. 300/- stamp paper.
✓ List of plant, machinery, and testing facilities.
✓ Experience with GUVNL or similar projects is preferred.

Qualification Requirement	Details
Registration	Valid vendor registration with Gujarat or national authorities
Certifications	ISO, BIS, BEE (if applicable)
Financial	Audited accounts of last 3 years with positive net worth
Technical	Proven experience in electrical testing equipment supply
Certification	Type test reports, calibration certificates, and safety standards compliance

Bidding Process

Process Timeline

1. Preliminary Stage

04-12-2025 11:00

2. Technical Stage

05-12-2025 11:00

3. Price Bid Stage

05-01-2026 11:00