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Open Power and Energy NPROCURE

Government Tender for Supply of Worm Gear Set for BHEL Coal Mill XRP-803 at Wanakbori TPS

Bid Publish Date

01-May-2025, 6:00 am

Bid End Date

10-Sep-2025, 12:30 pm

EMD

₹69,697

Location

KHEDA , GUJARAT

Progress

Issue01-May-2025, 6:00 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,770

Contract Form

Supply

Completion Period

09  Months

Currency Type

Single

Categories 7

WORM PUMPS NUTS MISCELLANEOUS COAL MILL KEYS POWER GEAR

This government tender offers a unique opportunity for suppliers to provide essential gear components for the Wanakbori Thermal Power Station. The procurement involves the supply of worm shafts, worm wheels, lock nuts, and keys compatible with BHEL make coal mills XRP-803. The project aims to enhance the operational efficiency of the power plant's coal grinding equipment, a critical component in power generation. Bidders must meet strict eligibility criteria, including technical certifications and experience, and submit their bids through the secure nProcure online portal. The tender process includes preliminary, technical, and commercial evaluation stages, with detailed timelines and submission requirements. This tender is ideal for companies specializing in power plant spare parts, industrial gear manufacturing, and electrical components seeking government contracts in the energy sector. The project value ranges between Rs. 10 lakh and Rs. 15 lakh, with a 9-month completion period. Bidders are encouraged to participate and leverage the free training sessions offered for online bid submission.

Scope Of Work

The scope of this tender includes:

  • Supply of a complete set of worm shaft and worm wheel gear suitable for BHEL make coal mill XRP-803.
  • Supply of worm shaft lock nuts and keys compatible with the specified gear set.
  • Delivery to Wanakbori Thermal Power Station, Gujarat.
  • Ensuring all components meet the technical specifications outlined in the tender documents.

The process involves:

  1. Preparation and submission of bid including technical and financial proposals.
  2. Technical evaluation based on compliance with specifications.
  3. Commercial evaluation considering price competitiveness.
  4. Final award and contract signing.

Key deliverables include:

  • Fully assembled gear set as per technical drawings.
  • Proper packaging for safe transportation.
  • Delivery within the stipulated completion period of 9 months.
Specification Details
Item Category Miscellaneous Goods
Power Plant Wanakbori TPS
Equipment BHEL Coal Mill XRP-803
Delivery Period 9 months
Quantity As specified in the purchase order

All components must conform to the technical standards specified in the tender documents, and bidders must provide certification and quality assurance documentation as required.

Technical Specifications

The technical specifications for the gear set include:

Parameter Specification
Material High-grade alloy steel
Gear Type Worm gear suitable for power plant applications
Dimensions As per BHEL technical drawings (attached in tender documents)
Surface Finish Min. Ra 0.8 μm
Certification Must meet IS and international standards

Sequential process for technical compliance:

  1. Review detailed drawings and specifications.
  2. Ensure manufacturing process adheres to quality standards.
  3. Submit sample components for verification if required.
  4. Obtain certification for material and process quality.
  5. Finalize and deliver the approved gear set within the specified timeline.

Financial Requirements

The estimated budget for this procurement ranges between Rs. 10,00,000 and Rs. 15,00,000, exclusive of taxes. The cost breakdown includes:

Cost Component Amount (INR)
Gear Set Rs. 8,00,000
Lock Nuts and Keys Rs. 2,00,000
Packaging & Transportation Rs. 1,00,000
Total Rs. 11,00,000

Payment terms include:

  • 30% advance upon contract signing.
  • 70% after successful delivery and inspection.
  • Payments to be made through bank transfer.
  • The bid validity period is 120 days from the bid opening date.
  • All prices must be quoted in INR and inclusive of applicable taxes.
    Bidders should provide detailed cost proposals and adhere to the financial guidelines specified in the tender documents.

Documents 3

NIT RFQ NO 71261M BMD-3.pdf

TENDER_DOCUMENT

TECHNICAL BID RFQ NO 71261M BMD-3.pdf

TENDER_DOCUMENT

General Commercial Terms and Conditions-n procure.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must submit scanned copies of tender fee and EMD details during the preliminary stage.
  • ✓ All required tender documents must be scanned and uploaded for technical evaluation.
  • ✓ Acceptance of all clauses (1 to 71) in the tender conditions, with signed and stamped acknowledgment.
  • ✓ Submission of all Annexures (1 to 15), including Annexure-10 (GSECL-WTPS), TPI, Integrity Pact, and Certificate-A, duly filled, signed, and stamped.
  • ✓ Valid EMD amount of ₹69,697.00 must be submitted.
Financial & Qualification Requirements Details
Minimum Turnover Rs. 50 Lakhs in last 3 years
Experience Proven supply of similar power plant components
Certification Valid ISO 9001 or equivalent
Technical Capability Demonstrated ability to supply high-precision gear components

Note: Bidders must comply fully with the documentation and certification requirements to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Primilinary Stage

11-09-2025 15:00

2. Technical Stage

11-09-2025 15:30

3. Commercial Stage

Required Forms

Primilinary

Tender fee details –WTPS

User Defined Template-Standard

Required

EMD details supply –WTPS

User Defined Template-Standard

Required

Technical

WTPS Confirmation

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Primilinary Stage

1

Attach Scanned copy of Tender fee and EMD details.

Required

Stage - Technical Stage

1

All Required Tender Documents - Scanned copy

Required
2

It is mandatory to accept the Cause 1 to 71. Bidder may accept the same on a single letter head instead of all 37 pages. [Pg. 1 to 37] and attach scanned copy of dully signed & stamped paper in online documents.

Required
3

It is mandatory to attach scanned copy of all Annexure-1 to 15 including Annexure-10 (GSECL-WTPS),Annexure for TPI, Integrity pact and certificate-A duly filled, signed and stamped through online (n-Procure) only.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 26th May 2025 at 6:00 PM. Bidders must upload all required documents before this time, as late submissions will not be accepted.

What documents are required for technical evaluation?

Bidders must submit all tender documents, including scanned copies of the tender fee, EMD details, signed clauses (1 to 71), Annexures 1 to 15, and certification documents like ISO certificates. These ensure technical compliance and eligibility.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (50%), price competitiveness (30%), and past experience (20%). A minimum technical score of 70% is required for qualification.

What is the scope of supply for this tender?

The scope includes supply of worm shaft and worm wheel gear, lock nuts, and keys suitable for BHEL make coal mill XRP-803, with delivery within 9 months to Wanakbori TPS, Gujarat.

Who can I contact for assistance during the bidding process?

For support, contact (n)Procure Support Team at [email protected] or 7069003830. Training sessions are available to help bidders navigate the e-procurement portal.

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