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Open Multi-Sectoral NPROCURE

Government Tender for Upkeeping Services at Wagra Rest House in Bharuch - Housekeeping & Room Services

Bid Publish Date

18-Feb-2026, 5:40 pm

Bid End Date

05-Mar-2026, 6:05 pm

Value

₹30,19,905

Location

BHARUCH , GUJARAT

Progress

Issue18-Feb-2026, 5:40 pm
AwardPending
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Tender Type

Open

Sector

Multi-Sectoral

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 2

MISCELLANEOUS SERVICES

This government tender offers an excellent opportunity for experienced service providers specializing in housekeeping, reception, and room services to work with the Gujarat government. The project involves maintaining the Wagra Rest House in Bharuch, ensuring cleanliness, guest management, and facility upkeep. With a total estimated value of approximately Rs. 30.19 lakhs, the contract duration is 12 months, starting from the award date. Bidders must meet strict eligibility criteria, including legal compliance, financial stability, and prior experience in similar services. The tender process includes multiple evaluation stages—preliminary, technical, and commercial—aimed at selecting the most qualified and cost-effective bidder. All relevant documents, including the tender notice, BOQ, specifications, and special conditions, are available for download on the official portal. This opportunity is ideal for reputed service providers seeking government contracts in Gujarat, with a focus on quality, transparency, and adherence to government standards.

Scope Of Work

The scope of work encompasses the following key deliverables:

  • Housekeeping services including cleaning, dusting, and maintenance of the rest house premises.
  • Providing reception and front desk services to visitors.
  • Room services including bed making, linen change, and guest assistance.
  • Ensuring hygiene standards are maintained as per government guidelines.

The process involves:

  1. Preparation of the rest house for daily use.
  2. Regular cleaning and sanitation of rooms, corridors, and common areas.
  3. Managing guest check-in and check-out procedures.
  4. Maintaining inventory of cleaning supplies and guest amenities.
  5. Reporting maintenance issues to the concerned authorities.
Specification Details
Contract Duration 12 months
Service Frequency Daily and as required
Staff Requirements Trained housekeeping and reception staff
Quality Standards As per tender specifications and government norms

Technical Specifications

The successful bidder must ensure:

Parameter Requirement
Service Standards As per government norms and specifications detailed in the tender documents
Staff Uniform Provided and maintained by the contractor
Equipment Cleaning tools, machinery, and supplies as specified
Quality Control Regular inspections and compliance with standards
Reporting Weekly and monthly performance reports

The process involves:

  • Conducting initial site assessment.
  • Procuring approved cleaning and hospitality equipment.
  • Training staff on specified standards.
  • Implementing quality assurance protocols.
  • Maintaining documentation for compliance and audits.

Financial Requirements

The estimated project cost is approximately 30,19,904.94 INR. The payment will be made in installments based on milestone achievements and submission of bills. The financial proposal must include detailed breakdowns of costs for manpower, materials, and overheads. Bidders must submit a bid security (EMD) as specified in the tender documents. The total bid amount should be inclusive of all taxes and charges. The successful bidder will be paid monthly, subject to satisfactory performance and compliance with contractual obligations. The tender also stipulates that the bidder must maintain a positive cash flow and profit margin over the last three financial years, supported by CA certificates.

Documents 7

ONLINE_NOTICE_Upkeeping.pdf

TENDER_DOCUMENT

Tender-category C.pdf

TENDER_DOCUMENT

Special Condition - Upkeeping.pdf

TENDER_DOCUMENT

BOQ.pdf

TENDER_DOCUMENT

Specification Index.pdf

TENDER_DOCUMENT

Specifications.pdf

TENDER_DOCUMENT

GRs - 1.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration under the Labour Laws, Income Tax, GST, and other relevant authorities.
  • ✓ Must submit scanned copies of tender fee, EMD, and bank solvency certificate (not less than 20% of estimated tender value).
  • ✓ Must demonstrate prior experience in providing housekeeping and hospitality services to government or reputed private organizations.
  • ✓ Financial stability evidenced by positive profit in last three financial years.
  • ✓ Must submit all technical documents including PAN, GST registration, and past contract proof.
Qualification Requirement
Tender Fee Rs. 1500/- (non-refundable)
EMD Specified amount as per tender notice
Bank Solvency Not less than 20% of estimated cost
Experience Minimum 2 years in similar services
Financials Positive profit for last 3 years
Documents PAN, GST, Labour License, Income Tax Returns

Bidding Process

Process Timeline

1. Preliminary Stage

06-03-2026 12:05

2. Technical Stage

06-03-2026 12:10

3. Commercial Stage

06-03-2026 12:15

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Additional Information by the Bidder

User Defined Template-Standard

Required

COMPLETED PAST CONTRACTS

User Defined Template-Standard

Required

Confirmation of Bidder

User Defined Template-Standard

Required

Commercial

Percentage Price Bid - Dynamic***

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

001-Upload Scan copy of Tender Fee

Required
2

002-Upload scan copy of EMD

Required
3

003-Upload Scan copy of current Calander year valid Bank Solvency (Not less than 20 percent of Estimated Amount put to tender) of Nationalized / Scheduled Bank issued in current calendar year 2026 only.

Required
4

004-Upload Scan copy of Permanent Account Number issued by Income Tax Department.

Required
5

005-Upload Scan copy of G.S.T. Registration Certificate

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Stage

1

001-Upload Scan copy of the Bidder registered with the Income Tax Department, GST (Central Board of Indirect Taxes and Customs) and also be registered under the Labour Laws (Copy of Past Labour License of any work), Employees Provident Fund Organisation, Employees State Insurance Corporation Proof thereof should be furnished, Establishment Certificate Registration Certificate, the certificate under the Companies Act, 1956 or companies registered under Companies Act 2013.

Required
2

002-Upload Scan copy of filed upto date dues of GST/ Sales/ Service Tax/ Income Tax Returns of relevant period with relevant proof in support.

Required
3

003-Upload Scan copy of Form 3A as per Tender Documents section -2 Instruction to the bidders Para 2(f)

Required
4

004-Upload Scan copy of Annual Turn Over C.A. Certificate Last three years 2022-23, 2023-24 and 2024-25 (bidder also must note that Profit before tax should be positive in last 3 (three) Financial Years. The Bidder shall not be a loss making firm or with negative cash flow during the last 3 (three) financial Years.

Required
5

005-Submit copy of other necessary documents, if any.

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 5th March 2026 at 6:05 PM. Bidders must upload all required documents and proposals before this time, as late submissions will not be accepted. Ensure to complete the process well in advance to avoid last-minute technical issues.

What documents are required to participate in this tender?

Bidders must submit the following documents:

  • Tender fee receipt
  • Earnest Money Deposit (EMD) proof
  • Bank solvency certificate (current year, minimum 20% of estimated cost)
  • PAN Card and GST registration certificates
  • Labour license and other legal registration documents
  • Past experience proof and financial statements for last three years
  • Technical compliance documents as specified in the tender notice
    All documents should be scanned and uploaded as per the instructions.
How is the evaluation process conducted?

The evaluation involves three stages: preliminary, technical, and commercial. Technical competence, past experience, and financial proposals are assessed. Bids must meet minimum thresholds in each category. The highest scoring bidder, based on weighted criteria, will be awarded the contract. Transparency and fairness are maintained throughout the process, with evaluation results published on the official portal.

Can I attend a training session to understand the e-procurement process?

Yes, a free vendor training camp is organized every Saturday at the GNFC Ltd. office. This session covers how to register, prepare bids, and navigate the e-procurement platform. It is highly recommended for new bidders or those unfamiliar with digital bidding processes to attend and ensure smooth participation.

What is the scope of work covered under this tender?

The scope includes housekeeping, reception, and room services at the Wagra Rest House. Key activities involve cleaning, guest assistance, linen management, and maintaining hygiene standards. The contractor must ensure daily upkeep, timely reporting of issues, and compliance with government norms, as detailed in the tender documents and specifications.

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