Bid Publish Date
06-Jul-2026, 9:00 am
Bid End Date
15-Jul-2026, 6:30 am
Value
₹1,77,334
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This government tender offers an exclusive opportunity for electrical and HVAC service providers to secure a contract for annual maintenance of various A.C machines at Gujarat Gaun Seva Aayog, Gandhinagar. Managed by the Roads and Buildings Department, this project focuses on maintaining critical HVAC systems in government offices, ensuring energy efficiency, safety, and operational reliability. The tender involves comprehensive inspection, repair, and preventive maintenance activities over a 12-month period. Bidders must meet strict eligibility criteria, including valid electrical licenses, experience in government projects, and financial stability. The process is fully online, emphasizing transparency, timely submission, and compliance with government standards. With an estimated project value of Rs. 1,77,333.78, this tender is ideal for experienced electrical contractors, HVAC firms, and government-approved service providers seeking reliable government sector contracts in Gujarat. Download detailed documents, participate in vendor training, and submit your bid before the deadline to secure this lucrative opportunity.
The scope of work includes:
The process involves:
| Service Components | Specifications |
|---|---|
| A.C Types | Split, Window, Centralized |
| Maintenance Frequency | Monthly, Quarterly |
| Service Standards | As per manufacturer guidelines |
Bidders must provide detailed work plans, timelines, and resource allocation for each task to ensure timely completion within the 12-month period.
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Power Supply | 230V/415V, 50Hz |
| A.C Types | Split, Window, Centralized |
| Cooling Capacity | 1 TR to 5 TR |
| Refrigerant | R410A, R22 |
| Maintenance Standards | As per manufacturer guidelines |
| Inspection Frequency | Monthly, Quarterly |
Bidders shall follow sequential procedures:
The estimated project cost is Rs. 1,77,333.78. Bidders must submit their bids with detailed cost breakdowns, including labor, materials, and miscellaneous expenses. The financial proposal should be valid for 120 days from bid submission.
| Cost Component | Estimated Amount |
|---|---|
| Labour Charges | Rs. 1,00,000 |
| Material & Parts | Rs. 50,000 |
| Miscellaneous | Rs. 27,333.78 |
Payment terms:
Tender Category
Service
Tender Value
₹1,77,334
Bid To RA
No
Item Category
Electrical - AC Maintenance
Officer Inviting Bids
DEPUTY EXECUTIVE ENGINEER, CAPITAL PROJECT ELECTRICAL SUB DN NO 23, GANDHINAGAR
Bid Opening Authority
DEPUTY EXECUTIVE ENGINEER, CAPITAL PROJECT ELECTRICAL SUB DN NO 23, GANDHINAGAR
Address
B BLOCK, 3RD FLOOR, PATNAGAR YOJNA BHAVAN, SECTOR NO 16, GANDHINAGAR
Contact Details
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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PUBLIC WORKS DEPARTMENT
24 PARAGANAS NORTH, WEST BENGAL
PUBLIC WORKS DEPARTMENT
DINAJPUR UTTAR, WEST BENGAL
N/A
KOLKATA, WEST BENGAL
PUBLIC WORKS DEPARTMENT
24 PARAGANAS NORTH, WEST BENGAL
Marketing Division
CHENNAI, TAMIL NADU
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✓ Must have valid electrical contractor licenses (category E-2 or above).
✓ Proven experience in government electrical and HVAC maintenance projects.
✓ Financial stability with a bank solvency of at least 25% of the tender amount.
✓ Submission of all required documents including tender fee, EMD in FDR, PAN card, GST registration, and experience certificates.
✓ Must have completed similar projects with satisfactory performance.
| Qualification Requirement | Details |
|---|---|
| Tender Fee | Rs. 600/- (scanned copy) |
| EMD | Rs. 1800/- in FDR (NOT less than 165 days validity) |
| Financial Solvency | Bank solvency certificate of 25% of tender value |
| Electrical License | Valid Electrical Contractor License (E-2 or above) |
| Experience in Govt. Projects | Minimum 40% of tender amount in similar govt. projects |
| Registration & GST | Valid GST registration and electrical registration |
All documents must be valid, up-to-date, and conform to government standards for eligibility.
15-07-2026 12:02
15-07-2026 12:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
1. Kindly attach Scan copy of Tender fee Rs 600/-
Required2. Kindly attach Scan copy of E.M.D. Rs 1800/- in FDR Form (NOT LESS THAN 165 DAYS) / Valid Exemption Certificate Which is Issued By Various R & B Electrical Division, Government of Gujarat.
Required3. Kindly attach Scan copy of PAN Card etc
Required4. Kindly attach Scan copy of Bank Solvency of 25 Percentage of Tender Amount of Nationalized / Schedule Bank of Current Calendar Year-2026.
Required5. Kindly attach Scan copy of Valid G.S.T. Registration Number
Required6. Kindly attach Scan copy of Valid E-2 and Above Category Registration [Electrical] [ Reneal Receipt of Electrical Contractor Registration is not Valid]
Required7. Kindly attach Scan copy of Valid Electrical Contractor License [Renewal Receipt of Electrical Contractor License is not Valid]
Required8. Kindly attach Scan copy of This type of work experienced agency [40 Percentage of Amount Put to Tender Form 3A is required] (GOVT.)
Required9. Kindly attach Scan copy of AMC of AC Condition.pdf
RequiredKey insights about GUJARAT tender market
Eligible bidders must possess a valid electrical contractor license (category E-2 or above), have experience in government electrical maintenance projects, and demonstrate financial stability with a bank solvency of at least 25% of the tender value. Additionally, all required documents such as tender fee, EMD in FDR, PAN, GST registration, and experience certificates must be submitted as per the specified guidelines.
Bidders must download the tender documents from the official portal, prepare their technical and financial bids, and submit them online before the deadline of 15-07-2026 at 12:00 PM. Physical submissions are not accepted. Ensure your digital certificates are valid for secure online bidding. Bids are opened publicly at 12:10 PM on the same day.
The bidding process begins on 06-07-2026 at 14:30, with the last date for bid submission on 15-07-2026 at 12:00 PM. The bid opening is scheduled for 15-07-2026 at 12:10 PM. All deadlines are strict; late submissions will be rejected. Bidders should plan accordingly to meet all requirements within these timelines.
The scope includes routine inspection, preventive maintenance, repairs, cleaning, and servicing of various types of A.C machines, including split, window, and centralized units. Bidders must follow manufacturer standards, prepare detailed work plans, and ensure timely completion within the 12-month period. The work aims to enhance energy efficiency and operational reliability of government HVAC systems.
For support, contact the Deputy Executive Engineer at the Capital Project Electrical Sub Division-23 via email at [email protected] or by phone at +91-79-40007517. The office is located at B Block, 3rd Floor, Patnagar Yojna Bhavan, Sector-16, Gandhinagar. Support sessions and clarifications are available, and bidders are encouraged to participate in vendor training sessions organized weekly.
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