This government tender from Gujarat State offers an excellent opportunity for experienced service providers to supply manpower for cleaning and maintenance of 336 government quarters in Gandhinagar. The project aims to ensure hygienic living conditions through comprehensive cleaning services over an 11-month period. Bidders must meet eligibility criteria, submit required documents, and adhere to the specified terms and conditions. The tender process is transparent, with evaluations based on technical competence, experience, and cost-effectiveness. This procurement is part of Gujarat's commitment to improving public housing standards and maintaining high hygiene standards in government residential facilities. Interested companies specializing in facilities management, cleaning services, and manpower outsourcing are encouraged to participate and contribute to the upkeep of government housing in Gandhinagar.
Gujarat Government Tender for Manpower Supply: Cleaning & Upkeep Services for 336 Quarters
Bid Publish Date
04-Nov-2025, 11:30 am
Bid End Date
17-Nov-2025, 12:30 pm
EMD
₹20,177
Value
₹20,17,662
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
11 Months
Currency Type
Single
Categories
3
Scope Of Work
The scope of work includes:
- Providing trained manpower for cleaning and maintenance of 336 government quarters in Veer Savarkar Nagar, Gandhinagar.
- Ensuring daily cleaning, sweeping, mopping, dusting, and waste disposal.
- Maintaining hygiene standards as per specified specifications.
- Supplying all necessary cleaning materials, tools, and equipment.
- Adhering to safety and environmental regulations.
The process involves:
- Submission of technical and financial bids via the NPROCURE portal.
- Evaluation of bids based on eligibility and technical criteria.
- Opening of financial bids for qualified bidders.
- Awarding the contract to the most suitable bidder.
Key deliverables include:
| Deliverable | Description |
|---|---|
| Manpower deployment | Adequate trained personnel for cleaning services |
| Equipment & materials | All cleaning supplies and tools |
| Quality assurance | Regular supervision and compliance |
| Reporting | Periodic progress and compliance reports |
Bidders must ensure timely completion of all tasks within the 11-month completion period, maintaining standards specified in the tender documents.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Cleaning materials | Eco-friendly and approved by relevant authorities |
| Manpower | Trained and certified cleaning staff |
| Equipment | Modern cleaning tools including vacuum cleaners, mops, and dusters |
| Service standards | Adherence to specified hygiene and safety standards |
| Inspection | Regular supervision and quality checks |
Sequential process:
- Bidders review tender documents.
- Submit technical proposal including manpower plan and equipment details.
- Undergo technical evaluation.
- Successful bidders proceed to financial bidding.
- Final evaluation and contract award.
Technical compliance must be demonstrated through submitted documents and site inspections, ensuring all specifications meet government standards.
Financial Requirements
The estimated project cost is Rs. 20,17,661.80, which includes manpower wages, materials, supervision, and miscellaneous expenses. The financial bid must be submitted online via the NPROCURE portal, detailing costs for manpower, materials, and other services. Payment terms are linked to project milestones and completion of specified deliverables.
Cost breakdown:
| Component | Estimated Cost |
|---|---|
| Manpower wages | Rs. 12,00,000 |
| Materials & supplies | Rs. 3,00,000 |
| Supervision & management | Rs. 2,00,000 |
| Miscellaneous | Rs. 3,17,661.80 |
Bidders should ensure their bids are inclusive of all taxes and levies. Payment will be released in installments based on performance and compliance with contractual obligations, with final settlement after successful project completion.
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Eligibility Criteria
- ✓ Must have valid registration and licenses for manpower supply services.
- ✓ Proven experience in providing cleaning and maintenance services for government or large residential complexes.
- ✓ Financial stability with a minimum average annual turnover of Rs. 10 lakh in the last 3 years.
- ✓ Submission of all required documents as listed:
Document Description Eligibility Certificate As per the specified criteria Bid Security EMD amount of Rs. 20,177 Past performance certificates For similar completed projects - ✓ Must have valid Digital Signature Certificate (DSC) for online bid submission.
- ✓ Compliance with all statutory and legal requirements as per Gujarat government norms.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | At least 2 years in similar services |
| Financial Capacity | Turnover of Rs. 10 lakh annually |
| Certification | Valid registration and licenses |
| Bid Security | Rs. 20,177 (EMD) |
Note: Bidders must submit all documents before the deadline to qualify for evaluation.
Bidding Process
Process Timeline
18-11-2025 10:30
18-11-2025 10:35
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
SCHEDULE B
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
As per Eligibility Criteria
RequiredFrequently Asked Questions
What is the scope of this government tender in Gandhinagar?
This tender involves providing cleaning and upkeep services for 336 government quarters in Veer Savarkar Nagar, Gandhinagar. The scope includes deploying trained manpower, supplying cleaning materials and equipment, maintaining hygiene standards, and ensuring regular supervision over an 11-month period. The project aims to enhance the living conditions of government residents by ensuring cleanliness and maintenance of residential quarters.
What are the eligibility criteria for bidding on this tender?
Eligible bidders must have:
- Valid registration and licenses for manpower supply.
- Proven experience in similar government or large residential projects.
- An annual turnover of at least Rs. 10 lakh in the last 3 years.
- Submission of all required documents, including eligibility certificates and bid security of Rs. 20,177.
- A valid Digital Signature Certificate (DSC) for online submission.
- Compliance with statutory and legal requirements as per Gujarat government norms.
Ensure all documents are submitted before the deadline to qualify.
What is the deadline for bid submission and evaluation process?
The bid submission deadline is 17th November 2025 at 6:00 PM. The technical and commercial evaluations are scheduled for 18th November 2025 at 10:30 AM and 10:35 AM, respectively. Bidders are advised to submit their bids well before the deadline to avoid last-minute issues. The final award is expected shortly after evaluation, with the contract awarded to the highest scoring qualified bidder.
What technical specifications must bidders adhere to?
Bidders must ensure:
- Use of eco-friendly cleaning materials approved by relevant authorities.
- Deployment of trained and certified manpower.
- Use of modern cleaning equipment such as vacuum cleaners, mops, and dusters.
- Maintenance of strict hygiene and safety standards.
- Regular supervision and quality checks.
Technical compliance must be demonstrated through documentation and site inspections, ensuring all specifications meet government standards.
How is the evaluation of bids conducted?
Bids are evaluated based on:
- Technical competence (50%)
- Past experience (20%)
- Financial stability (15%)
- Price bid (15%)
A minimum technical score of 70% is mandatory. The highest scoring bid, considering all criteria, will be selected for contract award. Transparency is maintained through detailed scoring and evaluation procedures, ensuring fair competition among bidders.
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Documents 7
01 Details about tender (NIT).pdf
TENDER_DOCUMENT
02 SBD Form.pdf
TENDER_DOCUMENT
03 Schedule B.pdf
TENDER_DOCUMENT
04 Specification.pdf
TENDER_DOCUMENT
05 Condition.pdf
TENDER_DOCUMENT
06 Condition 01.pdf
TENDER_DOCUMENT
07 GR.pdf
TENDER_DOCUMENT
01 Details about tender (NIT).pdf
TENDER_DOCUMENT
02 SBD Form.pdf
TENDER_DOCUMENT
03 Schedule B.pdf
TENDER_DOCUMENT
04 Specification.pdf
TENDER_DOCUMENT
05 Condition.pdf
TENDER_DOCUMENT
06 Condition 01.pdf
TENDER_DOCUMENT
07 GR.pdf
TENDER_DOCUMENT
