This government tender offers a unique opportunity for facility management and manpower outsourcing companies to provide essential building maintenance services for Gujarat's public infrastructure. The project involves maintaining government non-residential buildings and residential quarters in Gandhinagar for 11 months, with a total estimated cost of INR 17.7 million. Bidders must meet strict eligibility criteria, including experience, financial capacity, and valid digital certificates. The tender process is transparent, involving preliminary and commercial evaluation stages, with deadlines clearly outlined. Participating companies can benefit from a government contract that enhances their portfolio and supports public infrastructure upkeep. The tender emphasizes quality, safety, and compliance, making it ideal for experienced facility management firms seeking government projects in Gujarat.
Gujarat Government Tender for Manpower Supply to Maintain Public Buildings - 11-Month Contract
Bid Publish Date
04-Nov-2025, 11:30 am
Bid End Date
17-Nov-2025, 12:30 pm
EMD
₹17,701
Value
₹17,70,080
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
11 Months
Currency Type
Single
Categories
2
Scope Of Work
The selected contractor will be responsible for providing comprehensive manpower outsourcing services to maintain government buildings and residential quarters in Sector No.21, Gandhinagar, for a period of 11 months. Key deliverables include:
- Regular cleaning and sanitation of buildings and residential areas
- Routine maintenance and minor repairs
- Security and safety management
- Monitoring and reporting of maintenance activities
The process involves:
- Submission of technical and financial bids via the designated online portal
- Evaluation of bids based on eligibility and technical criteria
- Awarding of contract to the most suitable bidder
- Commencement of services upon contract signing
Bidder must adhere to the specifications outlined in the tender documents, including quality standards and safety protocols. The scope also includes providing skilled manpower as detailed in Schedule B and complying with all terms and conditions specified by the government.
| Specification | Details |
|---|---|
| Duration | 11 months |
| Estimated Cost | INR 17,700,079.74 |
| EMD Amount | INR 17,701 |
| Completion Period | 11 months |
| Location | Sector No.21, Gandhinagar |
| Service Category | Manpower Supply |
Bidders are advised to review all tender documents thoroughly before submission.
Technical Specifications
The technical specifications include providing skilled manpower for building maintenance, security, and sanitation services as detailed in the tender documents. The contractor must ensure all staff are trained and adhere to safety standards. The process involves:
- Deploying qualified personnel as per Schedule B
- Maintaining records of daily activities
- Conducting periodic inspections
- Reporting to the designated government officer
Technical parameters include:
| Parameter | Requirement |
|---|---|
| Manpower Qualification | Skilled, semi-skilled, and unskilled staff |
| Work Hours | 8 hours/day, 6 days/week |
| Safety Standards | Compliant with government safety protocols |
| Reporting | Weekly and monthly maintenance reports |
The contractor should follow the detailed specifications in the tender documents to ensure quality and compliance.
Financial Requirements
The total estimated cost for the project is INR 17,700,079.74, with an Earnest Money Deposit (EMD) of INR 17,701. The financial bid should include a detailed breakdown of costs for manpower, materials, and other expenses. Payment will be made in installments based on milestones achieved, as per the terms specified in the tender.
| Cost Component | Amount (INR) |
|---|---|
| Total Estimated Cost | 17,700,079.74 |
| EMD | 17,701 |
| Payment Schedule | 1. Initial advance upon contract signing |
| 2. Monthly payments based on work completion | |
| 3. Final payment after completion and acceptance |
Bidders must ensure their financial proposals are competitive and compliant with the tender guidelines.
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Eligibility Criteria
- ✓ Must have valid digital certificates as per the Information Technology Act-2000 for online bidding.
- ✓ Must submit all required documents listed under 'Documents required for Stage - Preliminary Stage'.
- ✓ Must have experience in manpower outsourcing or facility management services.
- ✓ Financially capable, with an estimated project cost of at least INR 17,700,079.74.
| Qualification Criteria | Details |
|---|---|
| Minimum Experience | 3 years in manpower or facility management services |
| Financial Capacity | Annual turnover of at least INR 50 lakhs in the last 3 years |
| Certification | Valid DSC (Digital Signature Certificate) issued by licensed CA |
| Documents Required | As per eligibility criteria and listed in tender documents |
Bidders must ensure compliance with all eligibility requirements to qualify for the tender process.
Bidding Process
Process Timeline
18-11-2025 10:30
18-11-2025 10:35
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
SCHEDULE B
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
As per Eligibility Criteria
RequiredFrequently Asked Questions
What is the main scope of this government tender?
This tender involves providing manpower outsourcing services to maintain government non-residential buildings and residential quarters in Gandhinagar for 11 months. The scope includes cleaning, minor repairs, security, and regular maintenance as detailed in the tender documents.
How can I participate in this tender?
Interested bidders must download the tender documents from the official portal, submit their technical and financial bids electronically before the deadline, and ensure compliance with all eligibility criteria, including valid digital certificates and required documents.
What are the key eligibility requirements?
Bidders must have at least 3 years of experience in manpower or facility management, an annual turnover of INR 50 lakhs or more, valid DSC certificates, and submit all necessary documents as specified in the tender documents.
What is the evaluation process for this tender?
Bids will be evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). Minimum technical score is 75%. The process includes preliminary and commercial evaluations scheduled for 18-11-2025.
What are the important dates to remember?
Bid submission starts on 04-11-2025 at 17:00 and ends on 17-11-2025 at 18:00. Evaluation occurs on 18-11-2025, with contract award expected shortly after. Bidders should ensure timely submission of all documents.
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Access all tender documents at no cost
Documents 8
01 Details about tender (NIT).pdf
TENDER_DOCUMENT
02 SBD Form.pdf
TENDER_DOCUMENT
03 Schedule B.pdf
TENDER_DOCUMENT
04 Specification.pdf
TENDER_DOCUMENT
05 Condition 01.pdf
TENDER_DOCUMENT
06 Declaration Spe. Condition.pdf
TENDER_DOCUMENT
07 Condition.pdf
TENDER_DOCUMENT
08 GR.pdf
TENDER_DOCUMENT
01 Details about tender (NIT).pdf
TENDER_DOCUMENT
02 SBD Form.pdf
TENDER_DOCUMENT
03 Schedule B.pdf
TENDER_DOCUMENT
04 Specification.pdf
TENDER_DOCUMENT
05 Condition 01.pdf
TENDER_DOCUMENT
06 Declaration Spe. Condition.pdf
TENDER_DOCUMENT
07 Condition.pdf
TENDER_DOCUMENT
08 GR.pdf
TENDER_DOCUMENT
