This government tender from Gujarat invites experienced contractors to provide Housing Outsourcing Services for maintaining government non-residential buildings and residential quarters in Gandhinagar's Sector No.30. The contract spans 11 months with an estimated value of approximately ₹19.72 lakh. Bidders must meet eligibility criteria, submit technical and financial bids online, and adhere to strict deadlines. The project aims to ensure high standards of building maintenance, safety, and cleanliness in government properties. Open to companies specializing in facility management, manpower supply, and government infrastructure services, this tender offers a significant opportunity to work with the Gujarat government in maintaining public assets efficiently. The process emphasizes transparency, compliance, and quality, making it suitable for reputed service providers committed to excellence in government projects.
Gujarat Government Tender for Housing Maintenance & Manpower Supply - 11-Month Contract
Bid Publish Date
04-Nov-2025, 11:30 am
Bid End Date
17-Nov-2025, 12:30 pm
EMD
₹19,725
Value
₹19,72,433
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
11 Months
Currency Type
Single
Categories
2
Scope Of Work
The scope of work includes:
- Providing comprehensive manpower supply for maintenance activities of government buildings and residential quarters.
- Regular cleaning, repairs, and upkeep of non-residential buildings and residential premises.
- Ensuring safety standards and compliance with government regulations.
- Managing waste disposal, plumbing, electrical, and general maintenance tasks.
The process involves:
- Bidder registration and document download from the official tender portal.
- Submission of technical and financial bids via the online platform.
- Bid opening and evaluation by the designated authorities.
- Contract award to the successful bidder.
Key deliverables include:
| Deliverable | Description |
|---|---|
| Manpower Deployment | Adequate skilled and unskilled staff as per scope |
| Maintenance Reports | Regular documentation of maintenance activities |
| Compliance Certificates | Adherence to safety and quality standards |
All bidders must submit the required documents, including eligibility proof, bid fee, and EMD, as specified in the tender guidelines.
Technical Specifications
Bidders must adhere to the following technical specifications:
| Parameter | Specification |
|---|---|
| Manpower | Skilled and unskilled workers as per scope |
| Maintenance Standards | Compliant with government norms and safety standards |
| Equipment | Necessary tools and machinery for maintenance tasks |
| Documentation | Regular reports and compliance certificates |
Process for technical compliance:
- Submit detailed technical proposal including manpower plan.
- Provide certifications and experience proofs.
- Demonstrate availability of equipment and resources.
All technical submissions must align with the specifications outlined in the tender documents to qualify for financial evaluation.
Financial Requirements
The estimated contract value is approximately ₹19,72,433.32. The financial bid should include a detailed breakdown of costs:
| Cost Component | Amount (₹) |
|---|---|
| Manpower wages | Variable based on scope |
| Material & Supplies | As per actuals |
| Miscellaneous | Contingency and overheads |
Payment terms are as follows:
- 30% advance upon contract signing.
- 50% midway based on progress reports.
- Remaining 20% after completion and final inspection.
Bidders must ensure their financial proposals are competitive and compliant with the tender guidelines to be considered for award.
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Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must have valid digital certificates as per the Information Technology Act-2000.
- ✓ Proven experience in providing manpower supply and building maintenance services for government projects.
- ✓ Financial stability with an average turnover of at least ₹10 lakh over the past three years.
- ✓ Submission of all required documents for preliminary verification, including:
Document Name Description Eligibility proof As per detailed tender document Bid Fee Tender fee of ₹900 paid online EMD Earnest Money Deposit of ₹19,725
| Financial Criteria | Minimum Turnover | ₹10 lakh |
|---|---|---|
| Experience | At least 2 similar projects in the last 3 years | |
| Certification | Valid GST registration and labor compliance certificates |
Failure to meet these criteria will disqualify bidders from further evaluation.
Bidding Process
Process Timeline
18-11-2025 10:30
18-11-2025 10:35
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
SCHEDULE B
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
As per Eligibility Criteria
RequiredFrequently Asked Questions
What is the eligibility criteria for participating in this tender?
Bidders must possess a valid Digital Signature Certificate (DSC) as per the IT Act-2000, demonstrate experience in government building maintenance, and have an average annual turnover of at least ₹10 lakh over the past three years. Additionally, they must submit all required documents, including proof of experience, financial stability, GST registration, and labor compliance certificates.
How can I download the tender documents and what is the fee?
Tender documents are available for free download from the official NPROCURE portal. Bidders need to register on the portal, log in, and access the documents section. The tender fee of ₹900 must be paid online through the portal to participate in the bidding process. Ensure payment is completed before the bid submission deadline.
What is the bid submission deadline and process?
The bid submission opens on 04-11-2025 at 17:00 and closes on 17-11-2025 at 18:00. Bidders must upload all technical and financial documents electronically via the official portal before the deadline. Physical submissions are not accepted. Late submissions will be automatically rejected.
What are the key evaluation criteria for this tender?
Evaluation is based on technical competence (50%), experience in similar projects (30%), and cost competitiveness (20%). Bidders must meet minimum qualifying marks of 70% in technical evaluation. The final selection considers both technical and financial scores, emphasizing quality, experience, and cost-efficiency.
Who should I contact for support or queries related to this tender?
For assistance, contact the Executive Engineer, Capital Project Division No.1, Gandhinagar, at 7923259147. Additional support is available from the (n)Procure support team at GNFC Ltd., Ahmedabad. Bidders can also attend free vendor training sessions every Saturday at the GNFC Infotower, S.G. Road, Ahmedabad.
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Documents 8
01 Details about tender (NIT).pdf
TENDER_DOCUMENT
02 SBD Form.pdf
TENDER_DOCUMENT
03 Schedule B.pdf
TENDER_DOCUMENT
04 Specification.pdf
TENDER_DOCUMENT
05 Condition 01.pdf
TENDER_DOCUMENT
06 Declaration Spe. Condition.pdf
TENDER_DOCUMENT
07 Condition.pdf
TENDER_DOCUMENT
08 GR.pdf
TENDER_DOCUMENT
01 Details about tender (NIT).pdf
TENDER_DOCUMENT
02 SBD Form.pdf
TENDER_DOCUMENT
03 Schedule B.pdf
TENDER_DOCUMENT
04 Specification.pdf
TENDER_DOCUMENT
05 Condition 01.pdf
TENDER_DOCUMENT
06 Declaration Spe. Condition.pdf
TENDER_DOCUMENT
07 Condition.pdf
TENDER_DOCUMENT
08 GR.pdf
TENDER_DOCUMENT
