This government tender offers a unique opportunity for experienced contractors to provide manpower outsourcing services for maintaining government residential quarters in Gandhinagar. The project, managed by the Roads and Buildings Department, involves ensuring cleanliness, repairs, and upkeep of residential facilities over an 11-month period. With a total estimated cost of approximately ₹20,02,254, the tender emphasizes compliance with safety and quality standards, and is open to bidders with proven experience in government sector projects. The process includes detailed evaluation criteria, strict deadlines, and comprehensive documentation requirements. Successful bidders will play a vital role in ensuring the comfort and safety of government residents, contributing to public service excellence. Bidders are encouraged to review all tender documents, participate in free training sessions, and submit their proposals online through the official portal before the deadline of 17-11-2025.
Government Tender for Housing Outsourcing Service - Maintain Residential Quarters in Gandhinagar
Bid Publish Date
04-Nov-2025, 11:30 am
Bid End Date
17-Nov-2025, 12:30 pm
EMD
₹20,023
Value
₹20,02,254
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
11 Months
Currency Type
Single
Categories
2
Scope Of Work
The scope of work for this tender includes:
- Providing comprehensive manpower outsourcing services for maintaining government residential quarters in Sector No.9, Gandhinagar.
- Ensuring cleanliness, repairs, and general upkeep of residential facilities.
- Adhering to the specifications outlined in the tender documents.
Key Deliverables:
- Skilled manpower for maintenance activities
- Regular cleaning and sanitation
- Preventive and corrective repairs
- Compliance with safety and quality standards
Sequential Process:
- Tender submission and document verification
- Evaluation and shortlisting
- Contract award
- Service commencement
- Periodic inspections and reporting
| Specification | Details |
|---|---|
| Maintenance Period | 11 months |
| Location | Sector No.9, Gandhinagar |
| Contract Type | Outsourcing manpower services |
| Payment Terms | As per contractual agreement |
Contractors must ensure timely delivery of services and comply with all statutory and safety regulations as specified in the tender documents.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Manpower Skill Level | Skilled, semi-skilled, and unskilled workers |
| Maintenance Standards | As per Government guidelines and specifications in the tender documents |
| Equipment | Necessary tools and safety gear to be provided by the contractor |
| Service Quality | Regular inspections and adherence to prescribed standards |
Process for Technical Compliance:
- Submit detailed technical proposal
- Demonstrate capability with relevant experience
- Provide safety and quality assurance plans
- Undergo technical evaluation as per tender criteria
Financial Requirements
The estimated project cost is approximately ₹20,02,254.32. The financial bid must include a detailed breakdown of costs, including manpower wages, materials, and overheads. The bid security deposit is ₹20,023, payable along with the bid submission.
| Cost Component | Estimated Amount |
|---|---|
| Manpower wages | Variable based on skill level |
| Materials & Supplies | As per actuals |
| Overheads | Included |
| Total Estimated Cost | ₹20,02,254.32 |
Payment will be made in installments based on milestones or monthly as per the contractual terms. Bidders must provide a comprehensive financial proposal aligned with the tender guidelines.
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration and licenses for manpower supply.
- ✓ Proven experience in providing manpower outsourcing services for government or large institutional projects.
- ✓ Financial stability with minimum annual turnover of ₹10 lakhs in the last three financial years.
- ✓ Submission of all required documents for preliminary verification, including:
- Valid registration certificates
- Experience certificates
- Financial statements
- Bid security deposit of ₹20,023
- ✓ Compliance with technical and safety standards.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Annual Turnover | ₹10 lakhs |
| Experience | At least 2 similar projects in the last 3 years |
| Bid Security | ₹20,023 |
| Document Submission | Complete as per tender guidelines |
Failure to meet these criteria will result in disqualification from the bidding process.
Bidding Process
Process Timeline
18-11-2025 10:30
18-11-2025 10:35
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
SCHEDULE B
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
As per Eligibility Criteria
RequiredFrequently Asked Questions
What is the scope of this government tender?
This tender involves providing manpower outsourcing services for maintaining government residential quarters in Gandhinagar's Sector No.9. The scope includes skilled, semi-skilled, and unskilled manpower for cleaning, repairs, and general upkeep, ensuring compliance with safety and quality standards over an 11-month period.
What are the eligibility criteria for bidders?
Bidders must have valid registration and licenses, proven experience in government or large projects, a minimum annual turnover of ₹10 lakhs, and submit all required documents including experience certificates, financial statements, and bid security deposit of ₹20,023. Compliance with technical and safety standards is mandatory.
How can I participate in the bidding process?
Participants should download tender documents from the official portal, pay the tender fee, submit the bid security, and upload all required documents before the deadline of 17-11-2025. Attending pre-bid meetings and seeking technical support from the (n)Procure team is recommended for smooth participation.
What is the evaluation process and criteria?
Bids are evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). Minimum qualifying marks are required in each category. The highest-scoring bids that meet thresholds will be shortlisted for contract award.
What are the key dates and deadlines I should be aware of?
The tender notice was released on 04-11-2025. The bid submission deadline is 17-11-2025 at 18:00. Evaluation occurs on 18-11-2025, with contract award expected on the same day. The project commencement is scheduled for 04-12-2025. All deadlines are strict, and late submissions will be rejected.
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Access all tender documents at no cost
Documents 8
01 Details about tender (NIT).pdf
TENDER_DOCUMENT
02 SBD Form.pdf
TENDER_DOCUMENT
03 Schedule B.pdf
TENDER_DOCUMENT
04 Specification.pdf
TENDER_DOCUMENT
05 Condition 01.pdf
TENDER_DOCUMENT
06 Declaration and Spe. Condition.pdf
TENDER_DOCUMENT
07 Condition.pdf
TENDER_DOCUMENT
08 GR.pdf
TENDER_DOCUMENT
01 Details about tender (NIT).pdf
TENDER_DOCUMENT
02 SBD Form.pdf
TENDER_DOCUMENT
03 Schedule B.pdf
TENDER_DOCUMENT
04 Specification.pdf
TENDER_DOCUMENT
05 Condition 01.pdf
TENDER_DOCUMENT
06 Declaration and Spe. Condition.pdf
TENDER_DOCUMENT
07 Condition.pdf
TENDER_DOCUMENT
08 GR.pdf
TENDER_DOCUMENT
