Open Power and Energy NPROCURE

Gujarat Power Sector Tender for AMC of VRF AC System at Sikka TPS - Power & Energy

Q: What is the scope of this government tender?

This tender invites qualified contractors to provide *comprehensive annual maintenance services* for the **VRF AC system** at Sikka Thermal Power Station. The scope includes routine inspections, preventive maintenance, repairs, system monitoring, and upgrades to ensure optimal performance of Carrier make VRF units over a **12-month period**. Bidders must adhere to safety and technical standards, submit periodic reports, and coordinate with GSECL officials throughout the contract duration.

Q: Who is eligible to participate in this power sector tender?

Eligible bidders must have: - Valid HVAC maintenance licenses - Proven experience in VRF AC system maintenance, especially Carrier units - Minimum financial turnover of ₹50 lakhs in the last 3 years - Submission of EMD and tender fee as specified - Compliance with statutory and technical standards **Important:** All required documents must be submitted for preliminary and technical evaluation, including past project details, certifications, and financial statements.

Q: What are the key deadlines for bid submission?

The bid submission opens on **27-02-2026 at 6:00 PM** and closes on **23-03-2026 at 6:00 PM**. Technical evaluation will be conducted on **01-04-2026**, and commercial bids will be opened on **02-04-2026**. Bidders should ensure all documents are uploaded before the deadline to avoid disqualification. Late submissions will not be accepted under any circumstances.

Q: How is the evaluation process conducted?

Bid evaluation is based on: - **Technical competence and experience (50%)** - **Financial proposal (30%)** - **Past project performance (20%)** Minimum qualifying marks for technical evaluation are **70%**. The final selection will be based on the highest combined score of technical and financial assessments, ensuring transparency and fairness in awarding the contract.

Bid Publish Date

27-Feb-2026, 6:00 pm

Bid End Date

23-Mar-2026, 6:00 pm

Location

JAMNAGAR , GUJARAT

Progress

Issue27-Feb-2026, 6:00 pm

AwardPending

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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,770

Contract Form

Works

Completion Period

12 Months

Currency Type

Single

This open government tender issued by Gujarat State Electricity Corporation Limited offers a lucrative opportunity for HVAC service providers specializing in VRF AC systems. The project involves comprehensive annual maintenance of the Carrier make VRF AC system at Sikka Thermal Power Station, a key power generation facility in Gujarat. The tender emphasizes technical expertise, safety compliance, and timely service delivery. Bidders must demonstrate experience in HVAC maintenance, submit detailed proposals, and adhere to strict deadlines. The project scope includes routine inspections, repairs, preventive maintenance, and system upgrades over a 12-month period. With a budget estimated between ₹10 lakh to ₹15 lakh, this tender provides a significant opportunity for contractors seeking government sector contracts in the power and energy industry. The process involves online submission, technical and financial evaluation, and transparent award procedures. Interested firms should review all terms, attend vendor training sessions, and ensure compliance with eligibility criteria to participate successfully.

Scope Of Work

The selected contractor will be responsible for providing comprehensive maintenance services for the VRF AC system at Sikka TPS. Key deliverables include:

Regular inspection and cleaning of VRF units
Preventive maintenance to ensure system efficiency
Repair and replacement of faulty components
System performance monitoring and reporting
Ensuring compliance with safety and technical standards

The process involves:

Initial assessment and system diagnostics
Routine maintenance as per schedule
Emergency repairs and troubleshooting
Upgrades or modifications if required

Service Component	Specifications
System Type	Carrier make VRF AC system
Maintenance Frequency	Monthly, Quarterly, Annually
Response Time	Within 24 hours for emergency repairs
Documentation	Maintenance reports, system logs

Important Requirements:

Use genuine spare parts
Follow manufacturer guidelines
Maintain safety standards
Submit periodic reports

The contractor must coordinate with GSECL's designated officers and adhere to all safety and environmental regulations.

Technical Specifications

The VRF AC system at Sikka TPS must meet the following technical parameters:

Parameter	Specification
System Type	Carrier VRF multi-split system
Capacity	As per original installation details
Power Supply	415V, 3-phase, 50Hz
Refrigerant	R410A
Control System	Digital/programmable controls
Compatibility	Compatible with existing electrical infrastructure

Sequential procedures include:

System diagnostics
Scheduled maintenance
Emergency repair
System performance testing

All maintenance activities must be documented and reported to GSECL officials, ensuring compliance with technical standards and safety protocols.

Financial Requirements

The estimated project budget is between ₹10,00,000 to ₹15,00,000. The financial breakdown includes:

Cost Component	Amount (₹)
Service Charges	Based on scope and duration
Spare Parts	As required, at actual cost
Miscellaneous	Contingency and incidental costs

Payment terms are as follows:

30% advance upon contract signing
40% after completion of 6 months
30% after successful completion and acceptance

Bidders must submit a detailed financial proposal along with the bid, adhering to the prescribed format. All payments are subject to satisfactory performance and certification by GSECL officials.

Documents 4

EMD BG Format (New).pdf

TENDER_DOCUMENT

Financial Document_Annexure - I.pdf

TENDER_DOCUMENT

STPS_433_05_75575_28022026_Workshop.pdf

TENDER_DOCUMENT

E Tender Notice No.433.doc

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and licensing for HVAC maintenance services
✓ Proven experience in maintaining VRF AC systems, preferably Carrier make
✓ Financial stability with minimum turnover of ₹50 lakhs in the last 3 years
✓ Submission of EMD and tender fee as specified
✓ Compliance with all statutory and technical standards

Qualification Criteria	Details
Financial Turnover	Minimum ₹50 Lakhs in last 3 years
Experience	At least 3 years in HVAC maintenance
Certification	Valid HVAC service license
Past Projects	Minimum 2 similar projects completed

Note: Bidders must submit all required documents for preliminary and technical evaluation as outlined in the tender documents.

Bidding Process

Process Timeline

1. Preliminary Stage

01-04-2026 15:30

2. Technical Stage

01-04-2026 15:35

3. Commercial Stage

02-04-2026 15:40