Open Power and Energy NPROCURE

Tender for Onsite Maintenance of Distribution Transformers - MGVCL Petlad Division

Q: What is the scope of this tender?

This tender involves **annual onsite maintenance** of distribution transformers rated 11/0.250 KV and 11/0.433 KV, including providing materials and labor, inspections, repairs, and testing to ensure optimal performance.

Q: What are the key deadlines for submission?

Bid submissions open on **19-11-2025 at 14:30** and close on **10-12-2025 at 16:00**. Evaluation stages are scheduled for **11-12-2025** and **15-12-2025**, with the contract award announced on **16-12-2025**.

Q: How is the bid evaluated?

Bids are evaluated based on **technical competence (40%)**, **financial proposal (30%)**, **past performance (20%)**, and **compliance with tender terms (10%)**. Minimum thresholds apply for qualification.

Q: How can I get more information or clarification?

Interested bidders can contact the **Madhya Gujarat Vij Company Limited, Petlad Division** at **ee.petlad.mgvcl@gebmail.com** or visit the address near Railway Crossing, Petlad-Nadiad Road, Petlad. Clarifications should be sought before submission deadline.

Bid Publish Date

19-Nov-2025, 2:30 pm

Bid End Date

10-Dec-2025, 4:00 pm

Value

₹23,99,825

Location

ANAND , GUJARAT

Progress

Issue19-Nov-2025, 2:30 pm

AwardPending

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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

12 Months

Currency Type

Single

Categories 10

RF PASSIVE COMPONENTS ELECTRICAL ELECTROMECHANICAL MACHINERY POWER SUBSTATION POWER PROJECT WATER LEVEL RECORDER LABOUR TRANSFORMERS SWITCH GEAR

This government tender offers electrical service providers an opportunity to secure the annual onsite maintenance contract for distribution transformers under MGVCL Petlad Division. The project involves comprehensive maintenance, including providing materials and skilled labor for transformers rated 11/0.250 KV and 11/0.433 KV. Bidders must meet eligibility criteria, submit required documentation, and adhere to technical standards outlined in the tender. With a total estimated value of approximately ₹23,99,825, this tender aims to enhance power distribution reliability and safety. The process involves transparent evaluation, with clear deadlines for bid submission and evaluation stages. Qualified electrical contractors and maintenance firms are encouraged to participate to contribute to the region’s power infrastructure stability and efficiency.

Scope Of Work

• Conduct onsite maintenance of distribution transformers of ratings 11/0.250 KV and 11/0.433 KV.
• Provide necessary materials, including replacement parts, as per the scope.
• Perform scheduled inspections, testing, and preventive maintenance.
• Carry out repairs, including winding, oil filtration, and tap changer servicing.
• Ensure compliance with safety standards and technical specifications.

• The process includes:

Submission of bid documents and EMD.
Evaluation of preliminary documents.
Commercial bid opening.
Final selection and contract award.

Specification	Details
Maintenance Period	12 months
Estimated Cost	₹23,99,825
Location	Petlad Division, Gujarat
Contact Email	[email protected]

• Bidders must adhere to the technical standards specified in the tender documents and submit all required documentation for each stage of the process.

Technical Specifications

The bidder must ensure that all maintenance activities meet the following technical parameters:

Parameter	Specification
Transformer Ratings	11/0.250 KV & 11/0.433 KV
Oil Filtration	Must meet IS standards
Winding Inspection	Visual and electrical testing
Safety Standards	Comply with IEC and BIS standards

Sequential procedures include:

Initial inspection and assessment.
Replacement of faulty parts.
Oil filtration and testing.
Final testing and commissioning.

All activities must be documented and reported as per the guidelines provided in the tender documents.

Financial Requirements

The estimated total cost for the contract is ₹23,99,825, which includes all materials, labor, and incidental expenses. The payment schedule is as follows:

Payment Milestone	Percentage	Description
Upon Contract Signing	10%	Advance payment
After Completion of 50% Work	40%	Based on work progress
After Final Completion	50%	Upon successful completion and approval

Bidders must submit financial proposals in the prescribed format, ensuring transparency and compliance with the tender guidelines. The bid validity period is 120 days from the bid opening date.

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Eligibility Criteria

✓ Must have valid electrical contractor license.
✓ Must submit all required documents as per tender terms for preliminary and commercial stages.
✓ Financially sound with minimum turnover as specified in the tender documents.
✓ Experience in transformer maintenance projects of similar scale.

Criterion	Requirement
Financial Qualification	Minimum annual turnover of ₹10,00,000 in last 3 years
Experience	At least 2 years of transformer maintenance experience
Certification	Valid electrical contractor license issued by competent authority
Document Submission	Attach all documents as per tender terms for each stage

Note: Non-compliance with eligibility criteria will result in disqualification.

Bidding Process

Process Timeline

1. Preliminary Stage

11-12-2025 11:00

2. Commercial Stage

15-12-2025 11:00

Required Forms

Preliminary

Tender fee and Emd Details

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

GST

User Defined Template-Standard

Required