GEM

Darbhanga District Panchayats Drinking Water ATM Tender 2025 - Water Vending Machine Version 2 (Q3)

Bid Publish Date

23-Nov-2025, 3:28 pm

Bid End Date

03-Dec-2025, 9:00 pm

Location

DARBHANGA , BIHAR

Progress

Issue23-Nov-2025, 3:28 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

WATER VENDING MACHINE VENDING MACHINE ATM MACHINE

Tender Overview

The Darbhanga District Panchayats under the Department of Panchayati Raj seeks bids for a Drinking Water ATM / Water Vending Machine Version 2 (Q3). The tender scope is currently unbound by BOQ items, with no quantities published. Key contract terms include a flexible quantity option, allowing up to 25% increase during contract execution and extended delivery under the option clause. Bidders should anticipate GST considerations and the requirement for OEM authorization. The procurement aims to source a compliant drinking water vending solution with clear remedy paths and performance accountability, leveraging a standard framework for supplier responsibility and contract termination scenarios.

Technical Specifications & Requirements

  • Product category: Drinking Water ATM / Water Vending Machine Version 2 (Q3)
  • BOQ items: none published; no itemized quantities available
  • Delivery flexibility: up to 25% quantity increase at contracted rates; extended delivery period governed by a formula based on original timelines
  • GST: bidders advised to determine applicable GST; reimbursement capped to actuals or quoted rate, whichever is lower
  • Manufacturer Authorization: required when bidding through authorised distributors; include OEM authorisation form with details
  • Sub-contracting: prohibited without prior written consent; joint and several liability remains with the primary seller
  • Termination: contract may be terminated for non-compliance, delivery failure, bankruptcy, or assignment for creditors
  • Compliance posture: bidders should align with standard procurement governance and risk mitigation provisions

Terms, Conditions & Eligibility

  • EMD/fees: not published; bidders must monitor original terms for deposit or security requirements
  • Delivery schedule: commensurate with original delivery date, with extensions per option clause; calculate extension as (increased quantity ÷ original quantity) × original delivery period, min 30 days
  • Payment terms: payment terms not explicit; GST considerations apply; ensure financial documentation and GST compliance readiness
  • Documentation: OEM authorization, GSTIN, PAN, and relevant bid-compliance documents per terms; ensure ability to deliver without assignment/sub-contract without consent
  • Liability: seller remains liable for contract performance despite assignment/sub-contract and must ensure timely delivery or remedies
  • Termination rights: invoked if material terms breached or delivery failures occur; contract may be terminated by buyer with written notice
  • Compliance posture: bidders must adhere to the buyer’s option clause and ensure readiness for potential scope changes

Key Specifications

  • Drinking Water ATM / Water Vending Machine Version 2 (Q3) category

  • No published BOQ quantity; contract allows up to 25% quantity increase at contract rates

  • Delivery period adjustments based on option clause with minimum 30 days

  • GST applicability to be calculated by bidder; reimbursement as actuals or lower of quoted GST

  • OEM authorization required for distributors; submit manufacturer authorization details

  • No explicit subcontracting allowed without prior written consent; joint liability retained by seller

  • Termination conditions include non-delivery, breach, bankruptcy, or assignment to creditors

Terms & Conditions

  • Key Term 1: Option clause enables up to 25% quantity variation during contract

  • Key Term 2: GST to be calculated by bidder; reimbursement as actuals or lower rate

  • Key Term 3: OEM authorization required for distributor bids; formal authorization form

Important Clauses

Payment Terms

GST handling as per actuals or lower rate; no explicit advance or milestone details published

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time computed by (increased quantity/original quantity) × original period; minimum 30 days

Penalties/Liquidated Damages

Termination may occur for non-compliance or delivery failure; liability remains with seller; detailed LD rates not disclosed in data

Bidder Eligibility

  • Experience in supplying drinking water vending or related water treatment equipment

  • Valid GST registration and PAN

  • OEM authorization if bidding through an authorized distributor

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Manufacturer Authorization/ OEM authorization form with contact details

4

Experience certificates for similar water vending or drinking water equipment projects

5

Financial statements or turnover proof as required by tender norms

6

Technical bid documents and compliance certificates

7

Any applicable security deposit or EMD documentation as per terms

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for drinking water ATM tender in Darbhanga 2025

Bidders should prepare OEM authorization, GST and PAN, and experience certificates for water equipment projects. Ensure compliance with option clause allowing 25% quantity variation, and include delivery extension calculations. Submit technical bids with required documents and align with GST reimbursement terms as per actuals or lower rate.

What documents are required for water ATM procurement in Bihar

Prepare GST registration, PAN card, OEM authorization, experience certificates for similar projects, financial statements, technical bid documents, and any security deposit/EMD as specified. Ensure submission through the appropriate portal and maintain audit-ready records for compliance checks.

What are the key technical requirements for water vending equipment

The tender references a Water Vending Machine Version 2 (Q3) without published BOQ; bidders must rely on OEM specifications and ensure 25% quantity flexibility, GST handling, and OEM authorization. Prepare equipment meeting general drinking water safety norms and warranty expectations per procurement norms.

When is the delivery period for this drinking water ATM tender

The delivery period follows the original order date with a potential extension under the option clause. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Ensure readiness for potential schedule adjustments during contract finalization.

What are the GST requirements for this water ATM bid in Darbhanga

Bidders must determine applicable GST; the purchaser reimburses GST at actuals or the lower quoted rate. Ensure GST compliance with valid registration and accurate tax invoicing to support reimbursement under contract terms.

What happens if the supplier fails to deliver water ATM equipment

The buyer can terminate the contract for non-delivery or material breach. The seller remains liable, and cancellation can occur if delivery deadlines are missed or if the supplier becomes insolvent. Ensure clear risk mitigation and alternative supply arrangements in bids.

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