Tender Notice for BOD Incubator in BELGAUM, KARNATAKA

Q1: How to participate in the Karnataka Veterinary Incubator tender for BOD Incubator in 2025?
To participate in this tender, bidders must register on the GeM portal, ensure they meet the qualification criteria, and prepare comprehensive bids with technical documents like OEM authorization, compliance certificates, and project experience details. Visit https://tenderai.in/services/gem-profile-registration to streamline your GeM registration process. The bid includes supply, installation, testing, and commissioning at Veterinary College, Athani, Belagavi. Your bid should match the detailed specifications, adhere to delivery timelines, and include warranty terms. Ensure all mandatory documents are uploaded and compliant with Indian standards. Successful bidders will be evaluated based on total bid value, technical compliance, and delivery schedule. Address all queries through the official portal and prepare for possible technical clarifications within a stipulated time frame.

Q2: What are the eligibility criteria for supplying BOD Incubator under the 2025 Karnataka tender?
Eligible suppliers must hold OEM authorization regarding the specified model (Remi CI-12 Plus LCD with VS-02), possess Indian standards certification, and demonstrate experience in laboratory equipment supply. Indian certification and documentation are mandatory; those from neighboring countries must be registered with the Indian authorities per GeM GTC clause 26. Experience requirements specify that previous supply projects to government or reputed institutions can strengthen applications. MSE and startups can participate without special exemptions but should provide requisite proof of experience and turnover if they wish to qualify for preferential benefits.

Q3: How can small businesses benefit from the Karnataka veterinary incubator procurement?
While this tender does not offer specific MSE or startup exemptions, small businesses are encouraged to participate actively. Registering on GeM can streamline procurement and improve chances of award. Highlight your experience, compliance with Indian standards, and competitive pricing in your bid. Besides, the government’s broader policies support MSE and startup participation, and you should ensure all required documents including OEM authorization, PAN, GST, and turnover proofs are ready. Use TenderAI for assistance in GeM profile registration and company insights to strengthen your bid.

Q4: What technical specifications should bidders focus on for the BOD Incubator?
Bidders must ensure their product matches the specifications: Capacity of 350-399 liters, temperature range 5°C to 60°C, temperature accuracy of ±0.5°C, and uniformity of ±2°C. The model should feature a powder-coated GI exterior, PUF insulation, stainless steel removable trays (up to 4), motorized blower for airflow, and a lockable door handle. The warranty period should be 1-4 years or higher. Prioritize Indian standards compliance and OEM authorization documents. Ensure the product is capable of installation and testing at the specified location within 15 days after purchase.

Q5: How to ensure bid compliance with Indian standards and certifications?
Obtain OEM authorization certificates, ISI or BIS standards certifications, and ensure the product design aligns with GeM category specifications. Check the official bid document for specific technical features like material, capacity, and temperature controls. Upload all relevant compliance documents during bid submission. Verify that your product meets or exceeds the specified parameters such as insulation quality, chamber size, and control accuracy. Strict compliance with Indian standards is mandatory to prevent disqualification, and bidders should regularly update their certification status on GeM.

Q6: What is the delivery timeline for the Karnataka Veterinary incubator tender in 2025?
Bidders must be prepared to deliver the BOD Incubator within 15 days from the date of issuing the purchase order. Logistics planning should accommodate transportation to Athani, Belagavi District, Karnataka. Strict adherence to the delivery schedule is critical; delays could impact evaluation results and contractual obligations. Bidders are encouraged to plan for installation and commissioning support shortly after delivery to ensure readiness for timely operation.

Q7: How can bidders maximize chances of winning the Karnataka Veterinary incubator bid?
Ensure thorough compliance with all specifications listed in the bid document, including material, capacity, and technical features. Submit complete documents like OEM authorization, annual turnover, and technical certifications. Provide competitive pricing, warranty options, and post-installation support. Use TenderAI services for company insights and GeM registration to improve visibility. Clearly demonstrate your experience in supplying laboratory equipment in similar government projects. Participate actively via the portal, respond to technical clarifications promptly, and meet all delivery deadlines.

Q8: Are there any restrictions for foreign bidders or bidders from neighboring countries?
Yes. As per GeM GTC clause 26, bidders from countries sharing land borders with India are eligible to participate only if they are registered with the Indian authorities. They must undertake this compliance during bid submission; failure to do so will lead to disqualification. The process involves registering with the competent authority and providing supporting documents during bid submission. Non-compliance with this requirement might result in immediate contract termination and legal action.

Q9: What documents should be prepared for the bid submission for the Karnataka incubator tender?
Prepare OEM authorization certificates, proof of annual turnover, Indian standards compliance certificates, PAN, GST registration, company registration documents, past performance testimonials, and warranty declarations. All documents must be scanned clearly and uploaded as prescribed. Do a final check to ensure information matches the bid specifications, particularly technical compliance, delivery timelines, and warranty terms. Incomplete or incorrect documentation can lead to disqualification.

Q10: How does the evaluation process work for this Karnataka incubation tender?
Evaluation is based on the total bid value, technical compliance, and delivery schedule. Technically qualified bidders will be shortlisted, and the lowest bid among them may be selected, considering the quality of the product and warranty terms. The evaluation process emphasizes adherence to specifications, policy compliance, and supplier capability to deliver within the stipulated timeline. Participants are advised to submit detailed and accurate bids to enhance competitiveness.