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NTPC Limited Scanner (V3) Tender Karimnagar Telangana 2026 – ISI/AAA/TRTL-2026 Standards Notified

Bid Publish Date

03-Feb-2026, 10:04 am

Bid End Date

02-Mar-2026, 3:00 pm

Location

KARIMNAGAR , TELANGANA

Latest Corrigendum Available

Progress

Issue03-Feb-2026, 10:04 am
Corrigendum24-Feb-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

20

Bid Type

Two Packet Bid

Key Highlights

  • • Scanner (V3) category with Q2 specification and Windows 11 compatibility
  • • Option clause enabling ±25% quantity variation at contracted rates
  • • On-site warranty requirement to be clarified; 24-bit colour depth per ATC
  • • OS compatibility requirement: Windows 11 or higher; 24-bit colour depth
  • • No BOQ items available; bid scope unclear beyond generic scanner specs
  • • Delivery timeline adjusts with option clause; minimum 30 days extension
  • • No explicit estimated value or EMD provided in data

Categories 1

SCANNER

Tender Overview

NTPC Limited invites bids for a Scanner (V3) procurement located in Karimnagar, Telangana (505001). The scope references generic scanner capabilities with key performance metrics such as maximum scan size, maximum optical resolution (DPI), simplex color scan speed at 200 dpi and duplex color scan speed, alongside ADF tray capacity at 75 GSM. The contracting category is listed as Scanner (V3) (Q2) with no BOQ items published. An extensive option clause allows quantity adjustments up to ±25% during and after the contract period, with delivery timelines aligned to the original delivery window and extended periods. The absence of an explicit estimated value and EMD is noted, signaling a potentially flexible financial envelope. A unique ATC clause requires Windows 11 compatibility and a 24-bit colour depth, adding essential software and capability constraints to the bid.

Technical Specifications & Requirements

  • Scanner Type and Maximum Scan Size as core inputs
  • Maximum Optical Resolution: exact DPI not disclosed in data; bidders should confirm supported resolutions
  • Simplex Colour Scan Speed at 200 dpi (ppm) for Document Feeder and Duplex Colour Scan Speed (ipm)
  • Duplex Scanning capability with ADF Tray Capacity at 75 GSM (number of sheets)
  • Connectivity: required interfaces; Operating System Compatibility: Windows 11 or Higher as per ATC
  • Scan File Formats: list of acceptable formats to be provided; include possible PDF/JPEG/TIFF
  • On Site Warranty: duration to be confirmed; ensure service coverage.

Terms, Conditions & Eligibility

  • Option Clause permits ±25% quantity variation during and after contract with rate stability; delivery timelines adjusted proportionally with a minimum of 30 days extension.
  • OS Compatibility ATC confirms Windows 11 or Higher support and 24-bit colour depth specification.
  • EMD/Valuation: exact amount not disclosed; bidders should prepare standard bid security as per NTPC guidelines.
  • Delivery: terms are tied to the original delivery order date and extended periods under option execution; bidders must align with this cadence.
  • Documentation: GST, PAN, experience proof, financials, OEM authorizations, and technical bid documents should be prepared for submission.

Key Specifications

  • Scanner Type and Maximum Scan Size

  • Maximum Optical Resolution (DPI) – exact value to be confirmed

  • Simplex Colour Scan Speed at 200 dpi (ppm) for Document Feeder

  • Duplex Colour Scan Speed (ipm) for Document Feeder

  • Duplex Scanning capability

  • ADF Tray Capacity at 75 GSM (sheets)

  • Connectivity options

  • Operating System Compatibility: Windows 11 or higher

  • Scan File Formats (PDF/JPEG/TIFF etc.)

  • On Site Warranty duration

Terms & Conditions

  • Quantity may be increased/decreased by up to 25% at contract time

  • Delivery period adjusted proportionally with minimum 30 days extension

  • Bid submission requires Windows 11 compatibility and 24-bit colour depth

Important Clauses

Payment Terms

Delivery and payment terms will follow NTPC guidelines with potential extended delivery time based on the option clause

Delivery Schedule

Delivery period starts from the last date of original delivery order; additional time calculated as (extra quantity/original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

LD clauses to be defined per NTPC procurement policy; ensure adherence to delivery milestones

Bidder Eligibility

  • Proven experience in supplying scanners or equivalent document capture devices

  • Financial ability to undertake a procurement of undefined value with performance risk mitigated

  • Compliance with Windows 11 compatibility and 24-bit colour depth requirements

Documents 3

GeM-Bidding-8922252.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Flat Bed
Generic Maximum Scan Size A4, A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder Not Applicable Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder Not Applicable Or higher
Document Handling Duplex Scanning No, Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) Not Applicable, 5 to 10, 11 to 20, 21 to 30, 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Compatibility Connectivity 1 x USB
Compatibility Operating System Compatibility Windows, Linux, Mac OS
Compatibility Scan File Formats .BMP, .JPEG, .PDF, .TIFF
Certification On Site Warranty (in Years) 3 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar scanner procurement

4

Financial statements for the last 2–3 years

5

EMD/Security deposit documents as per NTPC guidelines

6

Technical bid documents demonstrating scanner capabilities

7

OEM authorization letters (if bidding through channel partner)

8

Any certificates of conformity for Windows 11 compatibility and colour depth

Corrigendum Updates

1 Update
#1

Update

24-Feb-2026

Extended Deadline

02-Mar-2026, 3:00 pm

Opening Date

02-Mar-2026, 3:30 pm

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid on the scanner tender in Karimnagar Telangana 2026?

To bid, prepare GST, PAN, and financial statements; submit OEM authorizations and technical bid. Ensure Windows 11 compatibility and 24-bit colour depth. The bid should include EMD per NTPC guidelines, even though the exact amount isn’t disclosed here. Follow the option clause for quantity adjustments.

What documents are required for NTPC scanner bid in Telangana?

Required documents include GST certificate, PAN card, experience certificates for similar scanner procurements, financial statements, EMD/security deposit, OEM authorizations, and technical bid detailing scan speed, DPI, ADF capacity, and connectivity. Ensure Windows 11 compatibility where applicable.

What are the technical specifications for the NTPC scanner tender?

Key specs include: Scanner Type, Maximum Scan Size, Maximum Optical Resolution (DPI), Simplex Colour Scan Speed at 200 dpi (ppm), Duplex Colour Scan Speed (ipm), Duplex Scanning, ADF Tray Capacity at 75 GSM, Connectivity, OS compatibility (Windows 11+), and Scan File Formats. Exact DPI value to be confirmed by bidder.

What is the delivery deadline and option clause for quantity changes?

Delivery follows the last date of the original delivery order, with possible increases/decreases up to ±25%. Additional time is calculated as (extra quantity/original quantity) × original delivery period, minimum 30 days. The purchaser may extend this as needed during the extended period.

What is the required OS compatibility for the scanner?

ATC specifies Windows 11 or Higher compatibility. Bidders must demonstrate drivers or software support for Windows 11+, including security and memory management aligned with the OS requirements.

What are the essential warranty or service expectations for this NTPC bid?

The tender demands On Site Warranty; exact duration is not disclosed here. Bidders should confirm warranty years during submission and ensure prompt on-site service response, spare parts availability, and remote diagnostic support as part of the maintenance terms.

How to verify the required scanner file formats for the bid?

Confirm the acceptable scan file formats (e.g., PDF, JPEG, TIFF) in the technical bid. Include software capabilities for format conversion, page size handling, colour depth, and multi-page document fidelity to meet NTPC capture requirements.

What is the significance of the option clause in this tender?

The option clause allows +/-25% quantity variation at contracted rates. Ensure pricing remains valid for adjusted volumes and that delivery timelines adapt proportionally with the calculated extension, maintaining service levels and warranty coverage for increased quantities.

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