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NTPC Limited Scanner (V3) Tender Na Organization Scanner Procurement 2026

Bid Publish Date

23-Feb-2026, 5:52 pm

Bid End Date

06-Mar-2026, 4:00 pm

Location

SONBHADRA , UTTAR PRADESH

Progress

Issue23-Feb-2026, 5:52 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

100

Bid Type

Two Packet Bid

Categories 1

SCANNER

Tender Overview

NTPC Limited invites bids for a Scanner (V3) under the generic category, with on-site warranty to be specified. The procurement focuses on a high-capacity document scanner capable of duplex colour scanning with Document Feeder support, meeting specified optical resolution and duty cycle. The tender emphasizes strict adherence to the buyer’s terms with zero deviation and alignment with attached technical specifications. Location details are not provided, signaling nationwide or NM domain applicability, and the process requires quote alignment to the technical specifications and the vendor’s stated make/model in GeM.

Technical Specifications & Requirements

  • Scanner Type: Generic with Document Feeder (ADF) support
  • Scanning Technology: Colour duplex capable with V3 category compliance
  • Maximum Scan Size: As per attached technical specs
  • Maximum Optical Resolution: Noted in the specification list; exact dpi to be confirmed in data sheet
  • Simplex Colour Scan Speed @ 200 dpi (ppm) for Document Feeder
  • Duplex Colour Scan Speed (ipm) for Document Feeder
  • Daily Duty Cycle: As per tender terms; scaling with high-volume usage
  • Duplex Scanning: Supported
  • ADF Tray Capacity @ 75 GSM (sheets)
  • Connectivity & OS Compatibility: Must be compatible with common operating systems; on-site installation required
  • Warranty: On-site warranty period specified in years

Terms, Conditions & Eligibility

  • EMD amount is not disclosed in the data; bidders should monitor GeM for exact value
  • Delivery Schedule: On-site procurement with specified installation window; confirm delivery timeframe in datasheet
  • Payment Terms: To be confirmed in the bidding documents; standard GeM terms may apply
  • Documents Required: GST, PAN,Experience certificates, Financials, OEM authorizations, Technical compliance certificates
  • Deviation Clause: Nil deviation; bidder confirms compliance with all terms, specifications, and addenda
  • Technical Evaluation: Quote must match the Technical Specifications; changes post-bid opening are not allowed
  • Warranty/Support: On-site warranty duration; post-warranty support terms to be clarified in the tender
  • Qualification Criteria: Demonstrate capability for scanner procurement and installation; adherence to GeM protocol

Key Specifications

    • Scanner Type: Generic; must support Document Feeder (ADF)
    • Scanning Technology: Colour scanners with Duplex capability
    • Maximum Scan Size: As per attached data sheet
    • Maximum Optical Resolution: Stated in data sheet (dpi to be confirmed)
    • Simplex Colour Scan Speed @ 200 dpi (ppm) for Document Feeder
    • Duplex Colour Scan Speed (ipm) for Document Feeder
    • Daily Duty Cycle: High-volume capability specified in terms of pages per day
    • Duplex Scanning: Supported
    • ADF Tray Capacity @ 75 GSM: specified in number of sheets
    • Connectivity: USB/Network options as per data sheet
    • Operating System Compatibility: Windows/Linux/macOS compatibility noted
    • On Site Warranty: Duration in years

Bidder Eligibility

  • Proven experience in supplying and installing document scanners with ADF

  • Demonstrated capability to meet specified DPI and duplex speeds

  • Financial stability evidenced by corresponding financial statements

  • OEM authorization or authorized distributor for the model offered

  • Compliance with on-site installation and warranty support requirements

Documents 4

GeM-Bidding-8957281.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Flat Bed
Generic Scanning Technology Contact Image Sensor (CIS)
Generic Maximum Scan Size A4, A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder Not Applicable Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder Not Applicable Or higher
Document Handling Daily Duty Cycle (Number of Pages) 51 to 100, 101 to 200, 201 to 500, 501 to 1,000, 1,001 to 2,000, 2,001 to 5,000, 5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher
Document Handling Duplex Scanning No, Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) Not Applicable, 5 to 10, 11 to 20, 21 to 30, 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Compatibility Connectivity 1 x USB
Compatibility Operating System Compatibility Windows, Linux, Mac OS
Certification On Site Warranty (in Years) 1, 2, 3 Or higher

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Required Documents

1

GST certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar scanner procurement

4

Financial statements (audited if available)

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents showing compliance with specifications

7

OEM authorization or dealership certificate (if applicable)

8

Product data sheets and manufacturer specifications

9

Any on-site warranty commitments or service level agreements

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for NTPC scanner tender in 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, and OEM authorizations through GeM. Ensure compliance with the Technical Specification and Nil deviation clause, and provide on-site installation and on-site warranty commitments. The bid should reflect the exact make/model as quoted in GeM; post-bid changes are not allowed.

What documents are required for NTPC scanner procurement?

Prepare GST certificate, PAN, experience certificates for similar scanners, audited financials, EMD documentation, OEM authorization, technical data sheets, and installation/service commitments. Include product specifications showing ADF support, duplex speeds, and OS compatibility to align with the attached data sheet.

What are the technical specifications for the NTPC scanner tender?

Key specs include generic scanner type with ADF, colour duplex capability, up to specified optical resolution in dpi, simplex speed at 200 dpi in ppm, duplex speed in ipm, daily duty cycle, duplex scanning, ADF tray capacity at 75 GSM, and connectivity with OS compatibility. Vendor must align to the data sheet and Nil deviation clause.

When is the delivery and installation expected for NTPC scanners?

Delivery and installation should adhere to the on-site installation window defined in the tender documents. The exact timeline will be specified in the official bid package; vendors must confirm feasibility during bid submission and ensure timely handover with installation reports.

What are the payment terms for NTPC scanner supply and installation?

Payment terms are to be confirmed in the bidding documents, typically aligned with GeM terms. Vendors should expect milestone-based payments linked to delivery milestones and acceptance testing, with standard procedures for installation completion and warranty activation.

What is the on-site warranty requirement for the NTPC scanner?

The tender requires an on-site warranty for scanners, duration specified in the data sheet. Suppliers should quote the warranty period and include service SLAs, response times, and coverage for parts and labour to ensure full post-installation support.

Which OEM authorizations are required for this NTPC tender?

Submit OEM authorization or authorized distributor certificates for the quoted scanner model, ensuring documentation aligns with the stated brand/model in GeM. The authorization should cover post-sales service, spare parts availability, and compliance with the Nil deviation clause.

How to ensure compliance with Nil Deviation Clause in NTPC tender?

Bidders must accept all terms, conditions, specifications, and addenda. Any submitted catalogues not aligned with the bid will be withdrawn. Ensure the offered model and specifications strictly match the attached Technical Specifications for evaluation.

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