Local Self Government Department Kerala Entry & Mid Level Desktop Computers Tender Thrissur Kerala 2026

To participate, bidders must have a Kerala-registered office, GST certificate, ISO certification, and OEM authorization. Prepare technical bid, submit a product sample, and provide GEM-approved work orders for similar supply/install projects. Ensure prices include installation, training, freight, and taxes, with delivery terms clearly defined.

Required documents include GST registration, PAN card, experience certificates for similar desktop supply/install, financial statements, EMD proof, technical bid documents, OEM authorization, Kerala office proof, ISO certification, and service center address proof in the consignee district; sample product must be submitted.

Desktops must come with a factory pre-loaded operating system; exact OS version depends on OEM configuration. RAM, SSD capacity, and monitor size must meet BOQ specifics. OEM must provide compliance with relevant standards and guarantee on-site warranty for the specified years.

The option clause allows up to 25% increase or decrease in quantity at contract placement and during the currency. Delivery time adjusts using (Increased quantity / Original quantity) × Original delivery period, minimum 30 days, with possible extension to the original delivery period.

Bidders must provide on-site OEM warranty for the desktops and confirm a functional service center in the consignee district with address proof. ISO certification proof is required, and brand must be well-established with gem rating; service must be available locally in Kerala.

Quoted brand must be established with market presence; provide OEM authorization letter and submit a product sample for evaluation by the bid closing date. Include gem rating documentation, and ensure the sample demonstrates compliance with IS standards where applicable.

Bid price must be inclusive of all taxes, installation, training, freight, loading/unloading charges, and any other associated costs. No separate charges beyond the quoted amount should be claimed, ensuring complete lifecycle cost visibility for government procurement.

Submit copies of ISO certificates and OEM authorization letters from the manufacturer. Verification should cover the scope of supply, proof of ongoing validity, and the bidder’s ability to support the Kerala installation with local service. Ensure authenticity through official certificates and corresponding traceable documents.