GEM

IOCL Panipat Refinery SAP Item Procurement Tender 2025 Haryana Panipat 25% Quantity Option

Bid Publish Date

13-Nov-2025, 9:55 am

Bid End Date

04-Dec-2025, 10:00 am

Location

PANIPAT , HARYANA

Latest Corrigendum Available

Progress

Issue13-Nov-2025, 9:55 am
Corrigendum27-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

249

Category

Item no. 20 SAP Code 8184900484

Bid Type

Two Packet Bid

Categories 1

SAP

Tender Overview

The Indian Oil Corporation Limited (IOCL) Panipat Refinery in Panipat, Haryana invites bids for the supply of goods under 18 listed items (SAP Codes 8384599004, 8184900484, 8184010064, 8184991574, 8330155403, 8184995873, 8189756403, 8184360744, 8184331004, 8390993443, 8302063614). The procurement scope is limited to the supply of goods (no installation). The estimated value and EMD details are not disclosed in the provided data. A notable feature is the option clause allowing up to 25% quantity variation at contract award and during the currency of the contract, at contracted rates. The delivery schedule will consider the original and extended delivery periods with a minimum 30-day extension rule. This tender targets suppliers capable of meeting IOCL’s bulk-goods supply requirements from the Panipat site.

Technical Specifications & Requirements

  • Scope: 18 total items, 25% quantity variation option (both initial and during contract).
  • Category: Pure supply of goods; no on-site installation or services stated.
  • Delivery: Periods derived from original delivery, with extended time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • BoQ: 18 items listed; no item-level quantities disclosed in the excerpt.
  • Standards/Compliance: Not specified in the available data; bidders should review ATC for any standards.
  • ATC/Documents: ATC document uploaded; bidders must follow terms therein.

Terms, Conditions & Eligibility

  • Scope: Bid price must include all cost components; scope limited to supply of goods.
  • Option Clause: IOCL may increase/decrease quantity by up to 25% at contract; additional time is calculated per formula with a minimum 30 days.
  • Delivery: Extended delivery periods allowed as per option clause; delivery timing linked to last date of original/extended DO.
  • Compliance: Bidders must comply with the Buyer Added Terms and Conditions and any ATC documents.
  • EMD/Payment: EMD amount and exact payment terms are not disclosed here; standard GEM/IOCL practices apply.
  • Bidder Requirements: Only supply of Goods; no scope for services; ensure readiness to meet bulk supply demands.

Key Specifications

  • Product/service names: 18 items listed by IOCL with associated SAP Codes

  • Quantities: not disclosed in excerpt; quantity variation up to 25% stated

  • Estimated value/EMD: not disclosed in excerpt

  • Category: Supply of Goods only (no installation)

  • Delivery: variable per option clause; minimum 30 days extension rule

  • Quality/Compliance: ATC document uploaded; refer to terms for exact standards

  • Warranty/Service: not specified in excerpt

Terms & Conditions

  • Option clause allows ±25% quantity variation at contracted rates

  • Delivery periods extend based on additional quantity using specified formula

  • Only goods supply scope; no installation or services indicated

Important Clauses

Payment Terms

Bid price must include all costs; exact payment terms not disclosed in excerpt; follow ATC

Delivery Schedule

Delivery period begins from last date of original delivery order; extended time calculated per (additional quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in excerpt; refer to ATC for LD/penalty terms

Bidder Eligibility

  • Experience in bulk goods supply for large energy/industrial facilities

  • GST and PAN compliant; financial stability demonstrated in statements

  • Ability to meet IOCL ATC requirements and OEM authorizations if required

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Posted: 2 June 2025
Closed: 12 June 2025
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Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Item no. 10 SAP Code 8384599004 Item no. 10 SAP Code 8384599004 40 ea nupadhyay 84
2 Item no. 20 SAP Code 8184900484 Item no. 20 SAP Code 8184900484 16 ea nupadhyay 84
3 Item no. 30 SAP Code 8184010064 Item no. 30 SAP Code 8184010064 24 ea nupadhyay 84
4 Item no. 40 SAP Code 8184991574 Item no. 40 SAP Code 8184991574 12 ea nupadhyay 84
5 Item no. 50 SAP Code 8330155403 Item no. 50 SAP Code 8330155403 6 ea nupadhyay 84
6 Item no. 60 SAP Code 8184995873 Item no. 60 SAP Code 8184995873 6 ea nupadhyay 84
7 Item no. 70 SAP Code 8189756403 Item no. 70 SAP Code 8189756403 20 ea nupadhyay 84
8 Item no. 80 SAP Code 8184360744 Item no. 80 SAP Code 8184360744 12 ea nupadhyay 84
9 Item no. 90 SAP Code 8184331004 Item no. 90 SAP Code 8184331004 10 ea nupadhyay 84
10 Item no. 100 SAP Code 8384599004 Item no. 100 SAP Code 8384599004 14 ea nupadhyay 84
11 Item no. 110 SAP Code 8184900484 Item no. 110 SAP Code 8184900484 10 ea nupadhyay 84
12 Item no. 120 SAP Code 8184010064 Item no. 120 SAP Code 8184010064 6 ea nupadhyay 84
13 Item no. 130 SAP Code 8384599004 Item no. 130 SAP Code 8384599004 22 ea malikvk 84
14 Item no. 140 SAP Code 8184900484 Item no. 140 SAP Code 8184900484 6 ea malikvk 84
15 Item no. 150 SAP Code 8390993443 Item no. 150 SAP Code 8390993443 5 ea malikvk 84
16 Item no. 160 SAP Code 8302063614 Item no. 160 SAP Code 8302063614 30 ea malikvk 84
17 Item no. 170 SAP Code 8184010064 Item no. 170 SAP Code 8184010064 5 ea malikvk 84
18 Item no. 180 SAP Code 8199965484 Item no. 180 SAP Code 8199965484 5 ea malikvk 84

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Required Documents

1

GST Registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar goods supply

4

Financial statements showing turnover

5

Bid security/EMD as per tender (document amount not disclosed)

6

Technical bid documents

7

OEM authorization (if applicable)

8

Any ATC-compliantQuality/Certification documents

Corrigendum Updates

1 Update
#1

Update

27-Nov-2025

Extended Deadline

04-Dec-2025, 10:00 am

Opening Date

04-Dec-2025, 10:30 am

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for IOCL Panipat refinery goods tender 2025?

Bidders should submit GST, PAN, financials, experience certificates, EMD documents, and technical bids as per the ATC. Ensure OEM authorizations if required and compliance with 25% quantity variation terms. Review the 18 SAP-Code items and align delivery schedules to the original and extended periods.

What documents are required for IOCL Panipat procurement bid 2025?

Required documents include GST certificate, PAN, financial statements, experience certificates for similar supply, EMD or bid security, technical bid documents, and OEM authorizations (if applicable). Ensure ATC compliance and provide any certificates relevant to the 18 SAP items.

What are the delivery terms for IOCL Panipat goods tender 2025?

Delivery starts from the last date of the original delivery order. If quantities increase, extended time is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. IOCL may extend delivery window under the 25% variation clause.

What is the scope of supply for IOCL Panipat SAP items tender?

Scope is limited to the supply of goods only; no installation or service work is included. Bids must cover all cost components in the quoted price and comply with the accompanying ATC terms.

What standards or certifications are required for IOCL Panipat tender 2025?

The ATC document is uploaded with the tender; bidders must comply with the specified standards referenced there. Exact IS/ISO/BIS requirements are listed in the ATC and must be met for the 18 SAP-coded items.

When is the quantity variation allowed in IOCL Panipat tender?

Quantity variation up to 25% is allowed both at contract award and during the contract currency, at contracted rates. Bidders should plan for potential adjustments and ensure price validity covers such variations.

What is the payment approach for IOCL Panipat supply contract 2025?

The tender indicates payment terms per ATC; the scope is goods supply with no services. Ensure the bid includes all costs and is aligned with the EMD requirements and delivery commitments described in the ATC.

How many SAP code items are included in IOCL Panipat tender 2025?

Eighteen items are included, each associated with a specific SAP Code (e.g., 8384599004, 8184900484, 8184010064, 8184991574, 8330155403, 8184995873, 8189756403, 8184360744, 8184331004, 8390993443, 8302063614). Bidder must address all 18 items in the quote.

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