GEM

IOCL Panipat Refinery RFQ Item Procurement Panipat Haryana 2025 IS 550 Compliant Tender

Bid Publish Date

08-Nov-2025, 3:29 pm

Bid End Date

01-Dec-2025, 3:00 pm

Location

PANIPAT , HARYANA

Latest Corrigendum Available

Progress

Issue08-Nov-2025, 3:29 pm
Corrigendum24-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

156

Category

RFQ Item No. 10 SAP Code 5160010034 PR 9432255 Item No. 10

Bid Type

Two Packet Bid

Key Highlights

  • • IOCL Panipat Refinery procurement in Panipat, Haryana
  • • 25% quantity variation at order placement and during contract
  • • Delivery period linked to last delivery order date with minimum 30 days
  • • ATC document uploaded by Buyer for additional terms
  • • 20 RFQ items under a single PR 9432255 SAP coding
  • • BoQ shows N/A quantities, suggesting undefined item-specific specs
  • • No explicit EMD/estimated value disclosed in provided data
  • • Option clause, contract extension provisions, and delivery adjustments

Categories 1

SAP

Tender Overview

The opportunity is issued by IOCL Panipat Refinery, Panipat, Haryana, for RFQ Item No. 10 through Item No. 220 under SAP codes tied to PR 9432255. The procurement spans 20 distinct items across a single tender, with an estimated value and EMD details not disclosed in the available data. The Buyer reserves a 25% quantity variation both at contract award and during the contract term, at contracted rates, and specifies delivery timelines based on the last delivery order date. Unique clause emphasizes flexible quantities and schedule adaptation for project continuity.

Technical Specifications & Requirements

There are no explicit item specifications in the data. The BoQ lists 20 items with N/A quantities, suggesting a broad, undefined scope or placeholder entries. The Terms reference a generic option clause allowing 25% quantity adjustments, and the delivery period logic ties to the original and extended windows. Applicants should interpret the absence of technical specs as a need to prepare for standard IOCL vendor due diligence, with emphasis on compliance, traceability, and readiness to align to undefined but potentially high-volume requirements. The ATC file referenced indicates additional terms may govern submission and compliance.

Terms, Conditions & Eligibility

Critical terms include: 25% quantity variation up or down; contract quantity extension tied to extended delivery periods; delivery time calculations using a specific formula with a minimum 30 days; obligation to comply with option clause; bidder must review the ATC document uploaded by IOCL; compliance with standard procurement practices and contract execution terms is implied, though monetary and performance specifics are not disclosed in the available extract.

Key Specifications

  • RFQ items: 20 total, 20 distinct SAP/PR codes

  • No explicit quantity or unit of measure provided in BoQ

  • Delivery period mechanics based on last delivery order date with option for extension

  • Quantity variation up to 25% at contract award and during currency

  • ATC document uploaded by Buyer for additional conditions

Terms & Conditions

  • Quantity variation: ±25% at contract and during currency

  • Delivery time: calculated with minimum 30 days during option periods

  • ATC document governs additional terms and submission requirements

  • BoQ items listed but no explicit quantities; tender scope flexible

Important Clauses

Payment Terms

Not specified in data; bidders should review ATC for payment terms under IOCL procurement

Delivery Schedule

Delivery period starts from last date of original delivery order; additional time based on formula (increase quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in the provided extract; ATC may contain penalty terms

Bidder Eligibility

  • Must comply with IOCL Panipat procurement terms as per ATC

  • Demonstrate ability to handle flexible quantity procurement

  • Submit required GST, PAN, financials, and experience certificates

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Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 RFQ Item No. 10 SAP Code 5160010034 PR 9432255 Item No. 10 As per RFQ Item No. 10 4 ea malikvk 90
2 RFQ Item No. 20 SAP Code 5160356084 PR 9432255 Item No. 20 As per RFQ Item No. 20 4 ea malikvk 90
3 RFQ Item No. 30 SAP Code 5160356094 PR 9432255 Item No. 30 As per RFQ Item No. 30 8 ea malikvk 90
4 RFQ Item No. 40 SAP Code 5160994542 PR 9432255 Item No. 40 As per RFQ Item No. 40 2 ea malikvk 90
5 RFQ Item No. 50 SAP Code 5160356071 PR 9432255 Item No. 50 As per RFQ Item No. 50 8 ea malikvk 90
6 RFQ Item No. 60 SAP Code 5160355111 PR 9432255 Item No. 60 As per RFQ Item No. 60 20 ea malikvk 90
7 RFQ Item No. 70 SAP Code 5160355121 PR 9432255 Item No. 70 As per RFQ Item No. 70 10 ea malikvk 90
8 RFQ Item No. 80 SAP Code 5160356061 PR 9432255 Item No. 80 As per RFQ Item No. 80 6 ea malikvk 90
9 RFQ Item No. 90 SAP Code 5160352134 PR 9432255 Item No. 90 As per RFQ Item No. 90 4 ea malikvk 90
10 RFQ Item No. 100 SAP Code 5160352144 PR 9432255 Item No. 100 As per RFQ Item No. 100 8 ea malikvk 90
11 RFQ Item No. 110 SAP Code 5160355184 PR 9432255 Item No. 110 As per RFQ Item No. 110 6 ea malikvk 90
12 RFQ Item No. 120 SAP Code 5160355164 PR 9432255 Item No. 120 As per RFQ Item No. 120 4 ea malikvk 90
13 RFQ Item No. 130 SAP Code 5160350172 PR 9432255 Item No. 130 As per RFQ Item No. 130 2 ea malikvk 90
14 RFQ Item No. 140 SAP Code 5160350182 PR 9432255 Item No. 150 As per RFQ Item No. 140 20 ea malikvk 90
15 RFQ Item No. 150 SAP Code 5160350202 PR 9432255 Item No. 160 As per RFQ Item No. 150 20 ea malikvk 90
16 RFQ Item No. 160 SAP Code 5160352124 PR 9432255 Item No. 170 As per RFQ Item No. 160 4 ea malikvk 90
17 RFQ Item No. 170 SAP Code 5160354612 PR 9432255 Item No. 180 As per RFQ Item No. 170 8 ea malikvk 90
18 RFQ Item No. 180 SAP Code 5160356134 PR 9432255 Item No. 190 As per RFQ Item No. 180 6 ea malikvk 90
19 RFQ Item No. 190 SAP Code 5160354552 PR 9432255 Item No. 210 As per RFQ Item No. 190 4 ea malikvk 90
20 RFQ Item No. 200 SAP Code 5160355134 PR 9432255 Item No. 220 As per RFQ Item No. 200 8 ea malikvk 90

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates/Evidence of similar procurement

4

Financial Statements/Turnover details

5

EMD/Security deposit submission details (not specified in data; bidders should refer to ATC)

6

Technical Compliance Certificates (as applicable under ATC)

7

OEM Authorization (if bidding on branded items)

8

ATC acknowledgment and any tender-specific forms

Corrigendum Updates

1 Update
#1

Update

24-Nov-2025

Extended Deadline

01-Dec-2025, 3:00 pm

Opening Date

01-Dec-2025, 3:30 pm

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid in IOCL Panipat RFQ tender in Haryana 2025

Bidders should first obtain the ATC document uploaded by the IOCL Panipat refinery. Prepare GST, PAN, financials, and experience certificates. Ensure capability to handle 25% quantity variation and to meet the delivery formula with a minimum 30 days. Review ERP SAP code references and submit all forms.

What documents are required for IOCL Panipat procurement bid in Haryana

Required documents include GST registration, PAN, experience certificates for similar procurement, financial statements, and EMD security as specified in ATC. OEM authorizations may be needed for branded items, along with technical compliance certificates and any tender-specific submission forms.

What are the delivery terms for IOCL Panipat RFQ 2025

Delivery starts from the last date of the original delivery order. If quantity increases, the extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. IOCL may extend this period under the option clause.

What is the option clause in IOCL Panipat tender

The option clause allows up to 25% quantity variation at award and during currency, with delivery extensions calculated using the stated formula. Bidders must plan for flexible quantities and ensure procurement readiness to adjust production or sourcing strategies.

What standards or ATC requirements apply to IOCL Panipat RFQ

ATC document governs additional terms. While specific standards are not listed in the extract, bidders should review the ATC for any required certifications or quality norms and ensure alignment with IOCL procurement procedures and supplier compliance.

How to demonstrate eligibility for IOCL Panipat procurement

Show prior experience in similar procurement, provide financial stability documents, and include OEM authorizations if needed. Ensure GST/PAN details are valid and present technical bid documents per ATC. Adhere to delivery terms and quantity variation rules to strengthen eligibility.

When is the bid submission deadline for IOCL Panipat RFQ

The exact deadline is not provided in the extract. Bidders must consult the ATC document and IOCL procurement portal for the precise submission date, ensure all mandatory documents are ready, and conform to 25% quantity variation and delivery time rules.

What is the estimated value for IOCL Panipat RFQ items

The tender extract does not disclose an estimated value. Bidders should rely on ATC and procurement notices for estimated values and prepare costings accordingly, considering potential 25% quantity flexibility and delivery-time calculations.

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