All in One PC (V2),A4 and Legal Size Multifunction Printer (MFP)
Cpwd
GHAZIABAD, UTTAR PRADESH
Posted:
15 April 2026
Closed:
25 April 2026
GEM
GEM
Employees State Insurance Corporation procurement All in One PC (V2) & A4/Legal Size MFP Tender 2026 India
Bid Publish Date
02-Jun-2026, 10:28 am
Bid End Date
12-Jun-2026, 11:00 am
EMD
₹18,000
Value
₹6,00,000
Location
THIRUVANANTHAPURAM , KERALA
Progress
Issue02-Jun-2026, 10:28 am
AwardPending
Quantity
6
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Key Highlights
- • ISO 9001 certification required for bidder or OEM
- • BIS/type test certificates and other prescribed product certificates mandatory
- • OEM authorizations must be uploaded with bid submission
- • EMD of ₹18,000 and estimated contract value ₹6,00,000
- • Option Clause allows ±25% quantity variation during/conclusion of contract
- • On-site warranty plus potential extended warranty terms
- • Simultaneous procurement of All in One PC (V2) and A4/Legal Size MFP within one bid
- • Delivery periods calculated from last date of original/extended delivery orders
Tender Overview
Employees State Insurance Corporation (ESIC) invites bids for the procurement of All in One PC (V2) and A4/Legal Size Multifunction Printer (MFP) under a combined scope. The estimated contract value is ₹600,000 with an EMD of ₹18,000. The tender, open nationwide, emphasizes factory-preloaded operating systems, ISO 9001 certification for bidders or OEMs, and BIS/type test/compliance certificates as mandatory. The procurement targets standard office computing and printing devices with EFI/printing capabilities, auto duplexing, multiple paper trays, and on-site warranty. A key differentiator is the inclusion of both PC workstations and high-volume MFPs within a single bid, with option clauses permitting quantity adjustments up to ±25% and delivery time calculations linked to original/extended periods. Unique requirements include OEM authorizations and ISO 9001 certification, ensuring supplier capability for government-grade deployments.
Technical Specifications & Requirements
- Product categories: All in One PC (V2), A4 and Legal Size Multifunction Printer (MFP)
- Core specs: Processor number, RAM (type and size unspecified in data), storage type and capacity, display diagonal, panel technology, number of ports, original document feeder, main paper tray count
- Printing & copying: Printing technology, print speed per ISO/IEC 24734 for A4, monochrome/colour, both laser/LED and inkjet variants; auto duplexing feature
- Connectivity: Standard connectivity options; on-site warranty and extended warranty terms (years)
- Compliance & testing: Factory preloaded OS with certification; ISO 9001 for bidder/OEM; BIS/type test certificates and other prescribed certifications
- Delivery & support: On-site warranty period; extended warranty terms beyond standard coverage
Terms, Conditions & Eligibility
- EMD: ₹18,000 (online/DD submission terms as per bid)
- Turnover requirements: Minimum average annual turnover over the last three years as defined in the bid document; OEM turnover criteria also specified
- Delivery terms: Delivery schedule with option to extend via the 25% quantity clause; delivery period linked to last order date
- Subcontracting/assignment: Prior written consent required for assignment/sub-contracting
- Certifications/documentation: Upload ISO 9001, BIS/type test certificates, OEM authorizations; non-submission risks rejection
- Payment terms: Standard government terms subject to bid document; specific percentages not disclosed
- Warranty/Penalties: On-site and extended warranty; penalties/LD clauses not detailed in data
Key Specifications
-
Product/service names: All in One PC (V2); A4 and Legal Size Multifunction Printer (MFP)
-
Quantities/Value: Estimated value ₹600,000; EMD ₹18,000
-
Experience/Turnover: Minimum average annual turnover over last 3 years as per bid document
-
Standards/Certifications: ISO 9001; BIS/type test certificates; other prescribed certificates
-
Delivery/Installation: On-site warranty; extended warranty terms; delivery period per original/extended delivery
-
Key features: Auto duplexing, multiple paper trays, preloaded OS with certification, RAM/Storage specs as per data
Terms & Conditions
-
EMD amount ₹18,000 and submission method per AtC/Bid document
-
25% quantity variation rights; delivery timeline linked to original/extended orders
-
Mandatory ISO 9001 and BIS/type test certificates; OEM authorization required
Important Clauses
Payment Terms
Payment terms as per bid document; specific percentages not disclosed in provided data
Delivery Schedule
Delivery period calculated from last date of original delivery order; extended period aligns with option clause
Penalties/Liquidated Damages
Penalties/LD terms exist but not detailed in the provided data; likely aligned with standard ESIC government tender norms
Bidder Eligibility
-
Must hold ISO 9001 certificate (bidder or OEM)
-
Must upload BIS/type test certificates and other prescribed product certificates
-
Must meet turnover and experience criteria as per bid document
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Authority Records
MINISTRY OF LABOUR AND EMPLOYMENT
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Documents 5
GeM-Bidding-9404434.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i9-13900T, Intel Core i9-13900, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D, Intel Core Ultra 7-265, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wireless Or higher |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR5 Or higher |
| Memory | RAM Size (GB) | 16, 32 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 1024 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Display | Panel Technology | In Plane Switching (IPS) Or higher |
| Ports | Number of Ports | 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.2 Gen 2 TYPE C, 2- HDMI, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB TYPE C, Universal Audio Jack |
| Generic | Stand | Standard, Height Adjustable, Swivel and Pivot, Height Adjustable and Swivel and Pivot |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates (similar projects)
4
Audited financial statements or CA certificate for turnover
5
EMD submission document
6
Technical bid documents
7
OEM authorization letters
8
ISO 9001 certificate (bidder or OEM)
9
BIS licence and type test certificates
10
Any other certificates prescribed in the Product Specification
Frequently Asked Questions
How to bid for ESIC procurement of All in One PC and MFP in India 2026?
Bidders must submit standard bid documents, including GST, PAN, turnover certificates, EMD ₹18,000, ISO 9001 certificate, BIS/type test certificates, and OEM authorization. Ensure acceptance of the 25% quantity option and meet the OS, RAM, storage, and printing specifications, with on-site plus extended warranty terms.
What documents are required for ESIC All in One PC tender in 2026?
Required documents include GST registration, PAN card, audited financial statements or CA certificate for turnover, experience certificates for similar projects, EMD proof of ₹18,000, technical bid documents, ISO 9001 certificate, BIS/type test certificates, and OEM authorization letters.
What are the key technical specs for ESIC MFP and All in One PC tender?
Key specs include processor number, RAM type and size, storage type, storage capacity, display diagonal, panel technology, number of ports, auto duplexing capability, document feeder type, main paper trays, and on-site plus extended warranty terms; OS must be factory preloaded with certification.
When is the ESIC procurement delivery window for quantity adjustments?
Delivery is governed by the option clause allowing ±25% quantity variation. The extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, starting from the last date of the original delivery order.
What standards and certifications are mandatory for ESIC bids?
Mandatory certifications include ISO 9001 for bidder or OEM, BIS/type test certificates, and any other certificates prescribed in the Product Specification. Failure to upload can lead to bid rejection per the ATC and Corrigendum.
What is the EMD amount and payment terms for ESIC tender 2026?
The EMD amount is ₹18,000. Payment terms align with government tender norms and the bid document; exact percentage payments and milestones will be specified in the final contract and purchase order.
How to ensure OEM authorization for ESIC PC and MFP tender?
Obtain an OEM authorization letter and upload it with the bid. The OEM must be able to back the product with necessary certifications (ISO 9001, BIS/type tests) and support, ensuring compliance with ESIC requirements for government procurement.
What is the scope of ESIC tender for All in One PC and MFP in 2026?
Scope covers both devices: All in One PC (V2) and A4/Legal Size MFP with factory OS, required RAM/storage specs, printing speeds per ISO 24734, auto duplexing, multiple paper trays, and on-site plus extended warranties, under a single procurement contract.
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Documents 5
GeM-Bidding-9404434.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS