Department Of Posts Cleaning, Sanitation & Disinfection Tender Vadodara Gujarat 2026 - 25% Scope Flexibility & Salary Obligation

Tender Overview

The Department Of Posts invites bids for Cleaning, Sanitation and Disinfection Services in VADODARA, GUJARAT 390001. Estimated value is ₹1,969,973, with an EMD of ₹39,400. Scope covers general office cleaning, sweeping, mopping, dusting, indoor/outdoor areas, and related sanitation tasks. The vendor must establish an office within the state and provide an escalation matrix and dedicated support lines. The contract allows a 25% increase/decrease in scope or duration at the time of award and within the contract period. This procurement emphasizes compliance, service continuity, and staff wage payment obligations by the service provider before invoicing the buyer. The opportunity is suited to experienced cleaning service providers with local presence and robust HR processes.

• Organization: Department Of Posts
• Location: VADODARA, GUJARAT
• Category: Cleaning, Sanitation and Disinfection Services
• Estimated value: ₹1,969,973; EMD: ₹39,400
• Key differentiator: 25% scope/duration flexibilities and local service capability
• Unique aspect: Salary/wage payment obligation borne by the service provider prior to claim

Technical Specifications & Requirements

There are no detailed technical specifications published in the tender data. Based on the category, bidders should present a comprehensive cleaning and sanitation capability covering: - General cleaning (sweeping, mopping, dusting) for office premises and outdoor areas - Indoor and outdoor sanitation practices including basic disinfectant use - Deployment of trained cleaning staff with HR compliance and wage payment records - Local office presence in Gujarat with contactable escalation matrix and toll-free service numbers - Evidence of past experience in similar government or institutional contracts, including contract value and delivery records. Bidders may reference standard service delivery SLAs, response times, and reporting protocols, subject to buyer-issued ATC.

• EMD: ₹39,400
• Estimated value: ₹1,969,973
• Office requirement: Local Gujarat presence
• Support: Escalation matrix and toll-free numbers
• Payment alignment: Wage payment by service provider prior to claiming from Buyer

Terms, Conditions & Eligibility

• 25% option clause: Buyer may adjust contract quantity/duration by up to 25% during award and within contract, with bidder consent for scope/value changes
• Office presence: Service provider must have an office in the state of the consignee
• Escalation & support: Provide a documented escalation matrix and dedicated toll-free contact
• Documentation risk: Failure to upload required certificates/documents may lead to rejection
• Salary/wage responsibility: Service provider must pay staff salaries on-site first and then claim from Buyer with statutory records
• Past experience proof: Acceptable proofs include contract copies with invoices and client execution certificates or equivalent documents
• Submission readiness: Ensure GST, PAN, experience certificates, financials, EMD, and technical compliance documents are prepared