GEM

North Western Railway Toner Cartridges Tender 2025 Ink Consumables OEM Authorization Required

Bid Publish Date

19-Nov-2025, 8:31 pm

Bid End Date

29-Nov-2025, 11:00 am

Bid Opening Date

29-Nov-2025, 11:30 am

Value

₹1,05,000

Location

JAIPUR , RAJASTHAN

Progress

Issue19-Nov-2025, 8:31 pm
AwardPending
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Quantity

15

Bid Type

Single Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Organization: North Western Railway (Indian Railways) seeks supply of toner cartridges and printer consumables with an estimated value of ₹105,000. Location details are not specified. Bidders must be an authorized dealer and provide an OEM AUTHORIZATION LETTER on manufacturer letterhead. Past performance will be evaluated for the last three financial years plus the current year up to bid opening. Goods will be inspected by the consignee. This tender emphasizes authentic OEM alignment and reliable supply of standard printer consumables.

Technical Specifications & Requirements

  • Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
  • Estimated value: ₹105,000
  • OEM authorization: Required (OEM authorization letter on manufacturer letterhead; non-submission will render offer invalid)
  • Dealer status: Authorized dealer of the manufacturer
  • Inspection: By consignee at delivery
  • BOQ: Not provided (Total Items: 0)
  • Past performance: Considered for the last three financial years and current year up to bid opening
  • Jurisdiction: Railway procurement under Indian Railways
  • Notes: No specific technical specifications listed in the BOQ; emphasis on OEM compliance and availability of genuine consumables

Terms & Eligibility

  • EMD: Amount not specified in tender data
  • Eligibility criteria: Must be an authorized dealer with OEM authorization letter
  • Past performance: Evaluated for past 3 financial years plus current year up to bid opening
  • Delivery/Inspection: Inspection by consignee; delivery terms not explicitly defined
  • Submission implications: Offers without valid OEM authorization will be summarily rejected
  • Additional terms: Tender subject to standard buyer-added ATC clauses and supplier compliance

Key Specifications

    • Product/service names: Toner Cartridges, Ink Cartridges, Printer Consumables
    • Quantities/values: Estimated value ₹105,000; BOQ shows 0 items
    • Certifications/standards: Not specified in BOQ; emphasis on OEM authorization
    • Delivery/Inspection: Consignee inspection; no explicit delivery deadline provided
    • Experience: Past performance evaluated for last 3 financial years plus current year

Terms & Conditions

  • OEM Authorization required from manufacturer; non-submission invalidates bid

  • Authorized dealer status mandatory for eligibility

  • Past performance evaluated over 3 financial years + current year

Important Clauses

Payment Terms

Not specified in provided data; standard practice to be clarified in tender documents

Delivery Schedule

No explicit delivery window; consignee will perform inspection on delivery

Penalties/Liquidated Damages

Not detailed in the available terms; refer to buyer ATC for LD provisions

Bidder Eligibility

  • Must be an authorized dealer of the OEM

  • Submit OEM authorization letter on manufacturer letterhead

  • Demonstrate past performance for last 3 financial years plus current year up to bid opening

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Historical Data

Required Documents

1

GST certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating authorized dealer status

4

Financial statements for the last 3 financial years

5

EMD submission documents (if applicable per tender terms)

6

Technical bid documents

7

OEM authorization certificate issued by the manufacturer (on OEM letterhead)

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for toner cartridges tender in NW Railway 2025

Bidders must be authorized dealers and provide an OEM authorization letter on manufacturer letterhead. Ensure your organization is listed as an authorized dealer, submit GST, PAN, experience certificates, financials, and the OEM authorization with the bid. Past performance data for the last three financial years will be reviewed at bid opening.

What documents are required for NW Railway printer consumables tender 2025

Required documents include GST certificate, PAN, experience certificates confirming dealer authorization, financial statements, OEM authorization letter, and EMD submission if applicable. Technical bid documents and manufacturer authorization are mandatory to prove OEM alignment and eligibility.

What are the eligibility criteria for toner cartridges procurement NW Railway

Eligibility requires seller to be an authorized OEM dealer with an OEM authorization letter, plus demonstrated past performance for the last three financial years and the current year up to bid opening. Suppliers must comply with consignee inspection during delivery.

What is the estimated value and scope for NW Railway toner tender

The estimated value is ₹105,000 for toner cartridges and printer consumables. BOQ shows 0 items, indicating a limited scope purchase; however, OEM authorization and genuine consumables are critical for eligibility and acceptance.

How is past performance evaluated for this NW Railway tender

Past performance is considered for the last three financial years and the current financial year up to the bid opening date. Submit reference certificates and orders for toner/ink cartridges or similar printer consumables to demonstrate reliability.

What are the delivery and inspection terms for NW Railway printer supplies

Delivery is subject to consignee inspection. Specific delivery timelines are not listed in the data; bidders should expect inspection on delivery and coordinate with the consignee for acceptance.

Are there any penalties or LDs for late toner cartridge delivery

Penalties or liquidated damages are not detailed in the available terms. Refer to the buyer-added ATC clauses for LD provisions, and ensure strict adherence to delivery and quality requirements to avoid penalties.

Where to submit OEM authorization and technical bid for NW Railway

Submit the OEM authorization letter along with the technical bid as part of the bid package. Ensure the letter is on manufacturer letterhead and verifies authorized dealership status; attach GST, PAN, and financial documents per tender requirements.

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