GEM

Uttar Pradesh Police Toner Cartridges Procurement Tender 2025 ISO 9001 Compliant India

Bid Publish Date

22-Nov-2025, 12:38 pm

Bid End Date

02-Dec-2025, 1:00 pm

Bid Opening Date

02-Dec-2025, 1:30 pm

EMD

₹30,000

Location

AZAMGARH , UTTAR PRADESH

Progress

Issue22-Nov-2025, 12:38 pm
AwardPending
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Quantity

168

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller requirement with India registered office for after-sales service
  • • ISO 9001 certification mandatory for bidder or OEM
  • • EMD amount of ₹30,000 required
  • • No fixed BOQ items; consumables scope (toner/ink cartridges) under UP Police
  • • Bidder undertakings on non-liquidation and financial stability
  • • Imported products must demonstrate local after-sales service presence
  • • Supply of branded printer consumables with government procurement compliance
  • • Documentation must include OEM authorization and quality certifications

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Uttar Pradesh Police Home Department invites bids for toner cartridges, ink cartridges, and printer consumables under the procurement category for printer supplies. The estimated security deposit (EMD) is ₹30,000. Bidders must provide ISO 9001 certification and ensure OEM or Authorized Seller status with a registered office in India to support after-sales service. The BOQ shows zero items, signaling a broad consumables scope rather than a fixed item list. This tender emphasizes compliance, authorized distribution, and reliable after-sales support within India, targeting suppliers of branded printer consumables for institutional use under Uttar Pradesh government procurement.

Technical Specifications & Requirements

  • Product category: Toner cartridges, ink cartridges, and other printer consumables (no explicit itemized BOQ).
  • EMD: ₹30,000 as bid security.
  • Standards/Certification: ISO 9001 certification required for bidder or OEM.
  • OEM/Importer requirement: Imported products must have an OEM or Authorized Seller with a registered India office for after-sales service.
  • Eligibility posture: Bidder must not be in liquidation or similar proceedings; must upload an undertaking confirming financial stability.
  • Scope nuances: No fixed quantity; focus on supply readiness, authenticity of consumables, and serviceability within India.
  • Location scope: Governed by Uttar Pradesh Police procurement,
  • Documentation expectations: OEM authorization and quality compliance evidence.

Terms, Conditions & Eligibility

  • EMD: ₹30,000 via specified mode.
  • Experience/financial standing: Bidder must not be under liquidation or bankruptcy; submit undertaking.
  • Certification: ISO 9001 mandatory for bidder or OEM.
  • OEM/Authorized Seller: For imported items, must have India-based registered office for after-sales support.
  • BOQ status: No items listed; bidder should anticipate a broad consumables supply contract subject to evaluation of brand authenticity and service capability.
  • Submission readiness: Ensure compliance documentation, including OEM authorization and ISO 9001 proof, accompanies bid.

Key Specifications

  • Product category: toner cartridges, ink cartridges, printer consumables

  • EMD: ₹30,000

  • Standards: ISO 9001

  • OEM/Importer condition: India registered office for after-sales service

  • BOQ: No items listed; procurement scope is consumables supply

  • Documentation: OEM authorization, quality certifications, financial stability undertaking

Terms & Conditions

  • EMD₹30,000 must accompany bid as bid security

  • ISO 9001 certification required for bidder or OEM

  • Imported products require India-based OEM/authorized seller with service network

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government terms with release on delivery and acceptance.

Delivery Schedule

No explicit delivery timeline provided; bidders should confirm lead times for consumables availability.

Penalties/Liquidated Damages

No LD details provided; bidders should expect standard government contract penalties for late supply.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • ISO 9001 certified bidder or OEM

  • OEM/Authorized Seller with registered India office for after-sales support

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

ISO 9001 certification proof (bidder or OEM)

4

OEM authorization/authorized seller documentation

5

Bidder undertaking on non-liquidation status (court proceedings)

6

Evidence of registered Indian office for OEM/after-sales support (for imported items)

7

EMD submission proof of ₹30,000

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

What documents are required for the UP Police toner cartridge tender in 2025?

Bidders must submit GST, PAN, ISO 9001 proof, OEM authorization, an undertaking against liquidation, and proof of ₹30,000 EMD. Importers must show India-based OEM presence for after-sales service and a registered office; ensure all serializations align with authorized brands.

How to meet ISO 9001 certification requirements for UP Police procurement?

Bidders or their OEM must hold ISO 9001 certification; attach certificate body, scope of certification, and validity period. If using an OEM, provide OEM ISO 9001 proof and authorization confirming product conformity for toner cartridges and printer consumables.

What is the EMD amount for UP Police toner cartridge tender 2025?

The EMD required is ₹30,000. Submit the payment receipt or bank draft as bid security per government norms; ensure payment is linked to the submitted bid and that the EMD is refundable as per tender terms.

What are the OEM/Importer requirements for this UP tender?

Imported products must have an OEM or Authorized Seller with an Indian registered office for after-sales service. Provide OEM authorization letters, service contact details, and proof of Indian office location to satisfy support obligations.

When is the tender deadline for UP toner cartridges procurement in 2025?

Exact submission deadline is not provided here. Bidders should monitor the official UP Police procurement portal for bid submission dates, ensuring readiness of all documents, EMD, and OEM certifications before close.

What kind of products are covered under this toner cartridge tender in UP?

The procurement category covers toner cartridges, ink cartridges, and printer consumables. No fixed BOQ items are listed; emphasis is on authentic branded consumables and timely supply with after-sales service support in India.

What is the key eligibility criterion for bidders in this UP tender?

Key eligibility includes not being in liquidation, holding ISO 9001, and possessing OEM authorization or Indian office for after-sales service for imported items; these ensure reliability and post-purchase support for government buyers.

What delivery and payment terms should bidders expect for this UP procurement?

Delivery terms are not specified; bidders should seek clarification on lead times and acceptance criteria. Payment terms typically follow government norms (payment on delivery/acceptance), contingent on contract award and compliant invoicing with supporting certificates.

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