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Indian Army Printer HP M126 NW and File Supplies Tender Ajmer Rajasthan 2026

Bid Publish Date

05-Jul-2026, 8:16 pm

Bid End Date

15-Jul-2026, 9:00 pm

Location

AJMER , RAJASTHAN
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Progress

Issue05-Jul-2026, 8:16 pm
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Quantity

401

Category

PRINTER HP M126 NW

Bid Type

Two Packet Bid

Tender Overview

Organization: Indian Army (Department Of Military Affairs) procuring HP M126 NW printer and assorted filing products, located in Ajmer, Rajasthan. Tender scope covers five items in the BOQ with categories including White File, Orange File, Pink File, Yellow File. The buyer reserves quantity variation up to 25% at contract, with potential extension on delivery and a formula-based lead-time adjustment. No explicit start/end dates or estimated value provided. Unique aspect includes multi-file color categories and an option clause influencing delivery schedules and quantities under contract terms.

Technical Specifications & Requirements

  • Product/service: HP M126 NW printer and filing products (White/Orange/Pink/Yellow files) per tender category
  • BOQ: 5 items total; exact quantities not disclosed
  • Delivery terms: extension possible if option clause exercised; delivery period calculations based on original vs increased quantity; minimum extension 30 days
  • Location: Ajmer, Rajasthan; no explicit specification of installation requirements or data connectivity standards
  • Experience/Compliance: No explicit technical specs; bidders should anticipate standard government procurement compliance and OEM authorization where applicable
  • Key differentiator: combination of printer and filing product procurement with quantity fluctuation rights under the option clause

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders must rely on standard procurement practice (submit as per terms)
  • Delivery: Delivery timeline tied to last date of original delivery order; extended periods calculated as (increased quantity/original quantity) × original period, minimum 30 days
  • Payment terms: Not disclosed; bidders should anticipate government payment cycles post-delivery
  • Documents: GST registration, PAN, technical/commercial bid, OEM authorization where required, financial statements, and EMD proof per standard terms
  • Warranty/penalties: Not specified; ensure standard warranty/support terms per organization policy and delivery performance clauses
  • Notes: Generic terms indicate right to modify quantity up to 25% during contract and currency; bidders must comply with these option clauses

Key Specifications

  • Product: HP M126 NW printer

  • Files: White, Orange, Pink, Yellow (color-coded filing folders)

  • Location: Ajmer, Rajasthan

  • BOQ: 5 items; exact quantities not disclosed

  • Delivery clause: 25% quantity variation rights; extended delivery period formula with minimum 30 days

Terms & Conditions

  • Quantity can be increased/decreased by 25% at contract placement

  • Delivery period adjusts with quantity; minimum 30 days extension

  • EMD/financial documents required as per standard government tender norms

Important Clauses

Option Clause and Delivery

Purchaser may increase/decrease quantity up to 25% at contract placement and during currency; delivery period extends proportionally with a minimum 30 days when extended quantities are ordered.

Payment Terms

Payment terms not specified; bidders should anticipate government procurement payment cycles post-delivery and inspection.

Delivery Schedule

Delivery schedule tied to the last date of the original delivery order; extended delivery time calculated as (Increased quantity / Original quantity) × Original delivery period.

Bidder Eligibility

  • Must meet standard government procurement eligibility for Indian Army contracts

  • Provide OEM authorization if bidding on HP M126 NW printer

  • Submit all mandatory documents (GST, PAN, experience, financials, EMD) as per terms

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

PRINTER HP M126 NW , WHITE FILE , ORANGE FILE , PINK FILE , YELLOW FILE

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 4

GeM-Bidding-9562940.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items Sign in for GEM prices

#1

PRINTER HP M126 NW

HP

1 nos Delivery: 15 days
#2

WHITE FILE

UNBRANDED

100 nos Delivery: 15 days
#3

ORANGE FILE

UNBRANDED

100 nos Delivery: 15 days
#4

PINK FILE

UNBRANDED

100 nos Delivery: 15 days
#5

YELLOW FILE

UNBRANDED

100 nos Delivery: 15 days

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior similar procurements

4

Financial statements (last 2-3 years)

5

EMD/Security deposit proof

6

Technical bid documents illustrating product compliance

7

OEM authorization or distributor certificate (if OEM-specific products)

8

Any prior contract performance certificates

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for the HP M126 NW printer tender in Ajmer?

Bidders should prepare GST registration, PAN, experience certificates, financial statements, and EMD proof, then submit the technical and commercial bids. Include OEM authorization for the HP M126 NW printer and apply the option clause correctly for quantity adjustments during contract.

What documents are required to participate in the Ajmer filing supplies tender?

Required documents include GST certificate, PAN card, 2-3 years of financials, experience certificates for similar procurements, EMD proof, and OEM authorization if applicable. Technical bid must demonstrate compliance with printer and filing product categories and delivery capability.

What are the delivery terms and any extension rights in this tender?

Delivery follows the last date of the original delivery order; if quantities increase, the extension is calculated as (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days, subject to the option clause.

What are the key standards or certifications required for HP printer bids?

Bidders should provide OEM authorization for HP M126 NW and ensure compliance with standard government procurement norms; if applicable, ISI/ISO certifications may be required per internal Army policy, along with warranty/AMC expectations in tender terms.

When is the procurement deadline for the Ajmer printer and file tender?

Exact start and end dates are not provided; bidders should monitor the procurement portal for posting windows and ensure submission well before the closing time, aligning with standard supplier timelines and EMD submission deadlines.

What is the EMD requirement for the Indian Army Ajmer tender?

EMD amount is not specified in the data; bidders should prepare to submit an EMD as per standard government tender guidelines, typically a fixed amount or percentage of estimated value, via online payment or bank guarantee.

What is the scope of items in the BOQ for filing supplies in Ajmer?

The BOQ comprises 5 items across White, Orange, Pink, and Yellow file categories and the HP M126 NW printer; exact quantities are not disclosed, but the buyer reserves 25% quantity variation under the contract and potential extension.

How to ensure compliance with the option clause during contract execution?

Prepare capacity to scale procurement by 25% at contract and during currency, and implement delivery scheduling accordingly. Maintain records of ordered vs delivered quantities and adjust timelines using the formula provided, ensuring minimum 30 days extension when required.

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