Border Road Organisation Defence Department Spares Tender 2026: Adaptor, O Ring, Stop Valve & Hardware (ISO/IS Compliant)

Tender Overview

The Border Road Organisation (BRO), operating under the Department of Defence, is inviting bids for a spares procurement package comprising various mechanical hardware items. The catalog-style category includes adaptor, stop valve, O ring, rubber plug, flange adapter, backup ring, hex bolt, flat washer, bracket pin, stop ring, hex bolt (duplicate), and hex nut. The tender indicates a multi-line item set with 13 total items in the BOQ, but specific quantities and individual item values are not disclosed. A key differentiator is the inclusion of OEM authorization requirements, shelf-life constraints, and a flexible quantity clause allowing up to 50% quantity variation at contract, with delivery timelines derived from original orders. The bid must address non-obsolescence and a 1-year usable shelf life on supplied parts. This procurement is part of BRO’s ongoing equipment maintenance and spare parts provisioning for defence requirements in India.

Technical Specifications & Requirements

• Items: Adaptor, Stop Valve, O Ring, Rubber Plug, Flange Adapter, Backup Ring, Hex Bolt, Flat Washer, Bracket Pin, Stop Ring, Hex Nut (13 total entries in BOQ).
• Shelf Life: minimum 1 YEAR usable shelf life at supply date.
• OEM Authorization: required where distributors bid; must include OEM authorization details.
• Compliance notes: GST applicability to be determined by bidder; price adjustments per actual rates and limits apply.
• Delivery: option clause allows up to 50% quantity variation; delivery period calculated from original delivery date with minimum 30 days extension.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; Non-disclosure and vendor-code documentation required.
• Duplicate items (Hex Bolt) present in list; ensure no obsolescence before market life.
• Shelf-life and supplier viability are critical for BRO readiness and uptime.

Terms, Conditions & Eligibility

• EMD amount: not disclosed in tender data; bidders must confirm at submission.
• Delivery terms: 50% quantity variation allowed; delivery period tied to original order with extra time rules.
• GST: bidder bears GST computation; BRO reimburses as actuals or applicable rates.
• OEM authorization: mandatory for authorized distributors; provide complete OEM details.
• Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; NDA on bidder letterhead.
• Shelf-life requirement: minimum 1-year shelf life at supply.
• Confidentiality: Non-disclosure agreement to be uploaded with bid.