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dgfasli Multi-Function Printer Tender Kolkata West Bengal 2026 – Supply, Installation, Testing & Commissioning

Bid Publish Date

17-Jun-2026, 9:30 pm

Bid End Date

09-Jul-2026, 12:00 pm

Location

KOLKATA , WEST BENGAL
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Progress

Issue17-Jun-2026, 9:30 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Unique quantity-flexibility: up to 25% additional quantity at contracted rates
  • • SITC scope included: Supply, Installation, Testing & Commissioning
  • • Mandatory pre-bid sample submission and verification
  • • ISO certification of bidder or OEM required
  • • Mandatory documentation: PAN, GST, GST returns (last 6 months), NEFT/bank mandate, Trade License, Professional Tax
  • • OEM service escalation details required
  • • Bidder must not be blacklisted or in financial distress
  • • Delivery timeline linked to original order date with potential extensions

Categories 1

COMPUTER PRINTERS

Tender Overview

Organization: Directorate General Factory Advice Service And Labour Institutes (dgfasli). Product: Multi-Function Printer (as per specs). Location: Kolkata, West Bengal 700001. Scope: Supply, Installation, Testing and Commissioning of a Multi-Function Printer. Estimated Value: not disclosed. Delivery expectations: delivery timeline linked to the original delivery order with option to extend up to 25% quantity at contracted rates. Key differentiator is ATC-driven compliance and on-site installation. This tender also emphasizes sample inspection and pre-bid confirmation.

Technical Specifications & Requirements

  • Scope of Supply: Supply, Installation, Testing and Commissioning of the printer system.
  • Quantity flexibility: Purchaser may increase/decrease quantity by up to 25%, during contract and currency, with delivery period adjustments.
  • Pre-bid/Inspection: Bidders must visit the office within 120 hours of bid publication and provide a sample for inspection. Proof of sample submission must be uploaded.
  • Mandatory documents: OEM/ bidder must upload ISO certification, technical specifications on letterhead, and OEM service escalation details.
  • Documentation: PAN, GST, NEFT/bank mandate; GST returns for last two quarters; Trade license and professional tax.
  • Compliance: Complete technical specifications to be uploaded on bidder letterhead, signed.

Terms, Conditions & Eligibility

  • EMD/Financial health: Bidder’s financial standing must show non-liquidation and no bankruptcy declarations.
  • Regulatory/compliance: PAN, GST, GST returns (last 2 quarters), NEFT/bank mandate, Trade License, Pro Tax. ISO certification of bidder or OEM required.
  • Submission: Non-submission of required documents leads to rejection. Pre-bid sample acceptance is mandatory.
  • Delivery/Payment: Delivery schedule aligned to original delivery order; payment terms unspecified in provided data; bid price must cover SITC scope.
  • Other: OEM authorizations and service escalation details must be included.

Key Specifications

  • Product: Multi-Function Printer (as per supplier's bid)

  • Scope: Supply, Installation, Testing & Commissioning

  • Quantity flexibility: +/- 25% by purchaser during contract

  • Pre-bid inspection: Office visit within 120 hours; sample submission proof required

  • Required documents: PAN, GST, GST returns, Trade License, Professional Tax, ISO certification

  • OEM service escalation details to be provided by bidder

Terms & Conditions

  • Quantity adjustment up to 25% during and after contract

  • SITC scope required and factored into bid price

  • Mandatory pre-bid sample submission and inspection

Important Clauses

Payment Terms

No explicit payment terms provided in data; bid price must cover SITC and be consistent with option clause

Delivery Schedule

Delivery period linked to the last date of the original delivery order; extended time proportionally with quantity change, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; standard tender practice applies or as per GTC/ATCs

Bidder Eligibility

  • Non-liquidation, non-bankrupt status

  • ISO certification of bidder or OEM

  • PAN and GST compliance with GST returns

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Multi-Function Printer - as per specs

Authority Records

MINISTRY OF LABOUR AND EMPLOYMENT

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Documents 3

GeM-Bidding-9482959.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN and GST registration certificates

2

GST returns for the last two quarters

3

Trade License and Professional Tax certificate

4

ISO certification of bidder or OEM

5

Proof of pre-bid sample submission and inspection

6

OEM authorization letter (if bidding as reseller)

7

Bank mandate / NEFT details

8

Technical specifications on bidder’s letterhead, signed

9

Delivery/program schedule and installation plan

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for dgfasli Multi-Function Printer tender in Kolkata?

To bid this Kolkata tender, ensure you meet non-liquidation criteria, provide ISO certification (bidder or OEM), and submit PAN/GST with GST returns for the last two quarters. Include OEM authorization, pre-bid sample proof, and complete SITC details on your letterhead signed.

What documents are required for dgfasli printer procurement in West Bengal?

Required documents include PAN, GST registration, GST returns for the last two quarters, Trade License, Professional Tax certificate, ISO certification for bidder or OEM, NEFT/bank mandate, pre-bid sample submission proof, and OEM service escalation details with technical specifications.

What is the scope of work for the printer tender in Kolkata?

Scope includes Supply, Installation, Testing and Commissioning of the Multi-Function Printer. Price must cover all costs for SITC, and delivery times track the original order date with potential 25% quantity extension at contracted rates.

What are the delivery terms for quantity adjustments in this tender?

Delivery terms allow a 25% increase or decrease in quantity during contract; additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What are the pre-bid inspection requirements for the Kolkata printer bid?

Bidders must visit the office within 120 hours of bid publication and provide a sample for inspection. Proof of submission must be uploaded; otherwise the offer may be rejected.

What standards or certifications are required for this printer contract?

ISO certification of the bidder or OEM is required. Bidders must upload complete technical specifications on letterhead, and provide OEM service escalation details to demonstrate after-sales support capability.

What are the key eligibility criteria for participating in this tender?

Eligibility includes financial stability (no liquidation/ bankruptcy), valid PAN and GST, GST returns, Trade License, and ISO certification either for bidder or OEM. Also, sample submission proof and full technical details on bid letterhead are mandatory.

What documents prove bid readiness for the dgfasli printer tender 2026?

Bid readiness is proven by: PAN, GST, GST returns (last two quarters), NEFT/bank mandate, Trade License, Professional Tax receipt, ISO certification, OEM authorization, technical specs on bidder letterhead, and proof of pre-bid sample inspection submission.

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