Place Mats - Centre and Dining Table
Indian Army
INDORE, MADHYA PRADESH
Posted:
19 February 2026
Closed:
2 March 2026
GEM
GEM
Indian Army Place Mats for Centre and Dining Table Tender Indore Madhya Pradesh 2026 – Shape & Dimension Standards
Bid Publish Date
13-Jul-2026, 7:42 pm
Bid End Date
03-Aug-2026, 8:00 pm
Location
Progress
Issue13-Jul-2026, 7:42 pm
AwardPending
Quantity
750
Bid Type
Two Packet Bid
Key Highlights
- • Critical brand/OEM requirements: Not specified
- • Technical standards/certifications: Not specified beyond design drawing approvals
- • Special clauses: 25% quantity variation during and within contract currency
- • Eligibility criteria: No liquidation, court proceedings; provide undertaking
- • Warranty/AMC: Not specified
- • Penalties: Not specified
- • Delivery/installation: Delivery period linked to final approved drawings; delays cause period reset
- • Delivery terms: Delivery starts after approval; option clause affects schedule
Categories
1
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for PLACE MATS intended for Centre and Dining Table applications in Indore, Madhya Pradesh. The procurement scope centers on table top accessories with emphasis on SHAPE AND DIMENSION, specifically the Shape of the Mat. Estimated value and EMD details are not disclosed in the available data. The contract includes an option clause allowing quantity variations up to 25% during placement and currency, with delivery timelines recalculated accordingly. Bidders must prepare Detailed Design Drawings within 7 days of award and secure Buyer approval before fabrication to avoid schedule delays.
Technical Specifications & Requirements
- Product: PLACE MATS for Centre and Dining Table
- Category focus: SHAPE AND DIMENSION; Shape of the Mat is the stated criterion
- Data Sheet: Required to be uploaded; must match offered product specifications to avoid rejection
- End User Certificate: To be provided in Buyer’s standard format when requested
- NDA: Bidder must submit a Non-Disclosure Declaration on their own letterhead
- Data Sheet verification: Buyers will cross-check parameters; mismatches may lead to bid rejection
- Design approvals: Detailed Design Drawings to be submitted within 7 days of award, with iterative modifications if required
- Delivery impact: If Buyer delays drawing approval, delivery period is reset to reflect the delay
Terms, Conditions & Eligibility
- Optional quantity variation: ±25% during contract; extended period adjustments use the original delivery basis
- Post-award process: Submit Detailed Design Drawings within 7 days; approval or modification list provided within 7 days
- Financial standing: Bidder must not be under liquidation or similar proceedings; provide an undertaking
- Vendor code documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate (certified) required with bid
- Data Sheet alignment: Ensure product data matches bid; mismatch may trigger rejection
- End User Certificate and NDA: Required when applicable and to be provided in Buyer’s format
Key Specifications
-
Product/service: PLACE MATS for Centre and Dining Table
-
Category: SHAPE AND DIMENSION; Shape of the Mat
-
Data Sheet: Mandatory submission; must align with offered specifications
-
Delivery design phase: Detailed Design Drawings due within 7 days of award
-
Approval: Buyer to approve or list modifications within 7 days; delays extend delivery window
-
Documentation: End User Certificate to be provided in Buyer format on request
Terms & Conditions
-
Option clause allows ±25% quantity change during/after award with adjusted delivery
-
7-day window to submit Detailed Design Drawings post-award; approvals or modifications within 7 days
-
Required vendor documents include PAN, GSTIN, cancelled cheque, EFT mandate and NDA
Important Clauses
Payment Terms
Not specified in data; delivery and payment terms linked to drawing approvals and contract execution
Delivery Schedule
Delivery period begins after final original delivery order; extended period calculated if option clause is exercised
Penalties/Liquidated Damages
Not specified in available information
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Provide undertaking on financial standing
-
Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Place Mats - Centre and Dining Table (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
INDORE
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | INDORE | INDORE | - | - | 750 | 30 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9593119.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| SHAPE AND DIMENSION | Shape of the Mat | Rectangular |
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Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT Mandate certified by bank
5
Data Sheet for offered product
6
End User Certificate (Buyer format, if requested)
7
Non-Disclosure Declaration on bidder letterhead
8
Bidder undertaking on financial stability (no liquidation, no receivership)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Indian Army place mats tender in Indore?
Submit PAN, GSTIN, cancelled cheque, and EFT Mandate; upload Data Sheet matching offered mat specifications; provide NDA and End User Certificate when requested; prepare 7-day Detailed Design Drawings for buyer approval, failing which delivery could be reset.
What documents are required for Indore place mats procurement in 2026?
Required documents include PAN, GSTIN, cancelled cheque, EFT Mandate, Data Sheet for offered mats, NDA on bidder letterhead, and an undertaking on financial stability; End User Certificate may be requested in the buyer format.
What are the shape and dimension requirements for the mats?
Tender specifies Shape and Dimension as the focus; exact mat shape details are not disclosed publicly. Bidders must provide a Data Sheet detailing mat shape, dimensions, and finish to ensure alignment with buyer expectations.
When is the design drawings approval deadline for this tender?
Design Drawings must be submitted within 7 days of award; buyer will approve or list modifications within 7 days, after which fabrication proceeds on approved drawings.
What is the impact of quantity variations on delivery schedules?
The purchaser may increase or decrease quantity by up to 25% at contract; delivery period recalculated using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Are there any penalties or LD clauses for delays lack of approval?
Not specified in the current data; delays due to buyer approval may reset the delivery period, mitigating LD exposure during approval lag.
What end-user documentation is required for bidder submissions?
End User Certificate may be required in the buyer’s standard format; ensure readiness of the certificate and NDA to accompany bid submission.
What are the key eligibility criteria for this Indian Army mats tender?
Must be financially sound with no liquidation proceedings; provide undertaking; bidders must submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, and Data Sheet verifying product specs.
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Documents 4
GeM-Bidding-9593119.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS