Directorate Of Employment & Training Bhavnagar Cleaning & Sanitation Tender Gujarat 2026 - 18% GST Concession & Outcome Based Services
Progress
Key Highlights
- • Official organization and state: Directorate Of Employment & Training, Gujarat; Bhavnagar procurement
- • Service category: Cleaning, Sanitation and Disinfection Service with outcome-based delivery
- • GST concession: 18% under Gujarat policy 2024; eligibility for exemption explicitly stated
- • In-state presence: service provider office must be located in Gujarat
- • Scope variation: 25% increase/decrease in quantity or duration allowed
- • Payment flow: provider salaries paid first; payments claimed with PF/ESIC documentation
- • Support obligation: dedicated toll-free service number required for support
- • Documentation: mandatory certificates/documents must be uploaded; non-submission leads to rejection
Tender Overview
Directorate Of Employment & Training, Labour And Employment Department Gujarat invites bids for Cleaning, Sanitation and Disinfection Service in Bhavnagar, Gujarat 364001. Estimated value: ₹577,200. Scope includes General Cleaning (Sweeping, Mopping, Dusting) for both indoor and outdoor areas across office/commercial/institutional/residential settings, with an outcome-based delivery model. No BOQ items are listed. A 25% quantity/scope variation is allowed; contracts may be adjusted prior to award. A concessional GST rate of 18% applies under Gujarat policy 2024; bidders must account for this in pricing. An in-state service provider office is required.
- Location and organization: Bhavnagar, Gujarat; Directorate Of Employment & Training
- Product category: Cleaning, Sanitation and Disinfection Service (outcome-based)
- Estimated value: ₹577,200; GST concession: 18%
- Key differentiator: In-state service provision; bid should reflect concessional GST and potential scope changes
- Unique aspect: Gujarat state procurement policy 2024 compliance and mandatory service-support contact details
Technical Specifications & Requirements
- No BOQ items or specific technical specs available; scope extracted from tender title and terms
- Service categories: general cleaning (indoor/outdoor), sweeping, mopping, dusting, sanitation and disinfection
- Location of service: Bhavnagar, Gujarat; delivery in-state requirement for service provider office
- Financials: estimated contract value ₹577,200; EMD not specified; GST concessional rate 18% to be applied per Notification ROTANI/HASAB/Z-1/GST EXEMPTION/2018/753
- Compliance: bidder must meet Gujarat policy 2024 eligibility; dedicated service-support toll-free number required
- Eligibility implications: no BOQ implies focus on service capability, local presence, and compliance with state concessions
- Warranty/AMCs: not specified; terms emphasize salary payments to staff by provider and statutory compliance
Terms, Conditions & Eligibility
- EMD: exemption possible under Gujarat state policy 2024; eligible bidders must demonstrate exemption compliance
- Payment terms: salaries of deployed staff paid first by provider; subsequent billing with statutory documents (PF, ESIC) and bank statements
- GST: concessional 18% rate applicable; bidder to account for exemption eligibility
- Local presence: office of provider must be located in the state of consignee; documentary evidence required
- Sub-contracting: no assignment or subcontracting without prior written consent; joint and several liability maintained
- Documentation: upload all certificates and mandatory documents; non-submission may lead to rejection
- Support: dedicated toll-free service number required for post-award support
- Compliance: bidders must follow Gujarat state procurement policy 2024 and ATC/ATC-corriendum requirements
Key Specifications
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Service category: Cleaning, Sanitation and Disinfection (outcome-based)
-
Geographic scope: Bhavnagar, Gujarat with in-state service provider presence
-
Estimated contract value: ₹577,200
-
GST concession: 18% per Gujarat notification ROTANI/HASAB/Z-1/GST EXEMPTION/2018/753
-
No BOQ items published; emphasis on general cleaning services (sweeping, mopping, dusting) and sanitation
-
Support requirement: dedicated toll-free service line for post-award assistance
Terms & Conditions
-
EMD exemption eligibility under Gujarat state procurement policy 2024
-
In-state service-provider office requirement for bidder
-
25% quantity/contract scope variation allowed before award
-
Salaries of deployed staff must be paid by provider prior to claiming payments
Important Clauses
Payment Terms
Provider salaries paid upfront by the service provider; payments claimed with PF/ESIC and bank statements; GST concession applied
Delivery Schedule
Delivery/implementation timeline not specified; contract scope adjustable up to 25% before issue; no fixed start date published
Penalties/Liquidated Damages
Not explicitly stated in available data; standard procurement terms may apply for non-performance
Bidder Eligibility
-
Bidders must have an in-state Gujarat office or demonstrate a guaranteed in-state presence
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Eligibility for GST concession under Gujarat state policy 2024
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Experience in providing cleaning/sanitation services to office/commercial/institutional sectors
Tender Data
Bid Details
Quantity
7000
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Indoor , Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Outdoor
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
30-10-2026 11:00:00
Pre-Bid Venue
PRINCIPAL OFFICE, WOMEN ITI, BHAVNAGAR
Delivery Details
Delivery Locations
1
Delivery Cities
Bhavnagar
Delivery Pincodes
364001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Matariya Krunal Kamaleshbhai | 364001,GOVT. INDUSTRIAL TRAINING INSTITUTE, BHAVNAGAR (MAHILA), VIDHYANAGAR, B/H. POLYTECHNIC, DI- BHAVNAGAR | Bhavnagar | Gujarat | 364001 | 395 | - | Frequency in each cycle : 1 Number of working days in a month : 25 Number of cycles during Contract Period : 300 |
Authority Records
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Documents 7
GeM-Bidding-10009761.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar cleaning contracts
Financial statements (latest) demonstrating solvency
EMD documentation or evidence of exemption per Gujarat policy 2024
Technical bid documents and method statement for cleaning services
OEM authorizations or supplier certifications if applicable
Service-provider office proof within Gujarat (state address document)
PF/ESIC compliance records for staff (upon submission)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for cleaning services tender in Bhavnagar Gujarat 2026
Bidders must submit GST and PAN, experience certificates, financial statements, and EMD exemption documentation under Gujarat policy 2024. Include in-state office proof, dedicated support contact, and method statements for general cleaning, sanitation and disinfection. Ensure 18% GST concession is applied and reflect 25% scope variation allowances.
What documents are required for cleaning services tender in Bhavnagar Gujarat
Required documents include GST registration, PAN card, recent experience certificates, financial statements, EMD or exemption proof, technical bid, PF/ESIC compliance, OEM authorizations if any, and proof of local Gujarat office. Upload all certificates with the bid as per ATC guidelines.
What are the technical specifications for cleaning services tender in Gujarat
No BOQ is published; focus on general cleaning: sweeping, mopping, dusting, indoor and outdoor sanitation. Compliance includes Gujarat GST concession and in-state office presence. Service delivery is outcome-based; ensure staff welfare compliance and statutory records are ready for audit.
When is the delivery timeline and payment terms for this bid in Bhavnagar
Delivery timeline is not explicitly fixed; contract scope may vary up to 25% before award. Payment terms require salaries to staff paid by provider first, with subsequent payments claiming PF/ESIC documentation and bank statements; GST concession applies to pricing.
What is the EMD policy and GST concession for this tender in Gujarat
EMD eligibility follows Gujarat state procurement policy 2024 with possible exemption; bidders must provide exemption proof. GST concession is 18% for this contract,; the certificate will be issued after award. Ensure pricing reflects concessional GST and compliance with notification ROTANI/HASAB/Z-1/GST EXEMPTION/2018/753.
What are the eligibility criteria for Gujarat cleaning services procurement
Eligibility requires an in-state Gujarat office, demonstrated experience in similar cleaning contracts, GST compliance with concessional rate, and ability to provide PF/ESIC documentation. Submit mandatory documents and certificates; ensure no assignment or subcontracting without prior written consent.
What are the submission requirements for post-award support in Gujarat bids
Bidders must provide a dedicated toll-free support number and ensure ongoing service presence in Gujarat. Include service-level commitments in the bid and provide a clear post-award support structure with escalation paths and contact details for facility managers and maintenance staff.
How to ensure GST exemption eligibility for Gujarat procurement of cleaning services
Confirm eligibility under Gujarat policy 2024 Clause 4; provide exemption documentation with bid, and ensure the organization will issue the GST concession certificate post-award. Include the 18% concessional rate in the quoted price and maintain compliance in all invoicing.