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IOCL Bongaigaon Refinery Hazard Identification and Risk Assessment Tender 2025 - IOCL procurement, HIRA Services, Bongaigaon, India

Bid Publish Date

29-Dec-2025, 10:47 am

Bid End Date

12-Jan-2026, 2:00 pm

Value

₹16,01,975

Location

BONGAIGAON , ASSAM

Progress

Issue29-Dec-2025, 10:47 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • MSME purchase preference eligibility for manufacturing/service provision
  • • Dedicated toll-free service support and formal escalation matrix required
  • • Zero Defect Zero Effect (ZED) and Lean certification references as potential incentives
  • • Liability remains joint and severally liable with assignee/sub-contractor
  • • Salaries of deployed staff to be paid by service provider upfront with statutory disclosures
  • • No explicit EMD amount disclosed in publicly available data

Categories 23

CAG AUDIT CONSULTANT LIGHTNING ARRESTER ADVISING SERVICES LIGHTENING PROTECTION DEVICE WEAPON DISPOSAL SYSTEM COMPREHENSIVE PLANNING SAFETY MANAGEMENT GOLD COIN EMP PROTECTOR PYROTECHNICS BOX PUSHING ADVISORY SERVICE CONSULTANCY CONSULTING SECURITY FORCE ACCOUNTING AUDIT DEVELOPMENT ADVISION RISK MANAGEMENT SAFETY AUDIT SAFETY ARTICLE SAFETY CONSULTANCY SERVICE

Tender Overview

The Indian Oil Corporation Limited, Bongaigaon Refinery invites bids for Hazard Identification and Risk Assessment (HIRA) across all process units and facilities. Estimated value is ₹1,601,975.00. Location is not explicitly stated but references IOCL Bongaigaon Refinery in Assam. The scope covers risk assessment services for refinery processes, utilities, and allied infrastructure. The tender emphasizes MSME purchase preference options and dedicated service support channels, including an escalation matrix. The award will depend on bid conformity, capability to deliver comprehensive HIRA deliverables, and compliance with buyer terms.

Technical Specifications & Requirements

  • Product/Service: Hazard Identification and Risk Assessment (HIRA) for all process units and facilities at IOCL Bongaigaon Refinery
  • Scope: Comprehensive risk assessment covering process safety, facility hazards, and associated risk controls (documented in a final HIRA report)
  • Standards/Compliance: Specific standards not provided; bidders should ensure methodical HIRA methodology adhering to best practices and IOCL expectations
  • Deliverables: HIRA methodology, risk matrix, mitigation recommendations, and final report; potential site visits referenced by terms
  • Experience: No explicit years stated; bidders must demonstrate capability in HIRA for process industries and service delivery
  • Service & Support: Dedicated/toll-free support and escalation matrix required
  • EMD: Not specified in available data

Terms, Conditions & Eligibility

  • Financial Standing: Bidders must not be under liquidation, court receivership, or bankruptcy; upload undertaking
  • Sub-contracting: Sub-contracting requires prior written consent; liability remains joint and several with assignee/subcontractor
  • Purchasing Preference: MSEs may receive preference per policy; only manufacturers/service providers of offered service qualify for preference
  • Payment/Salary Clause: Service provider to pay salaries to deployed staff upfront; provide statutory documents and bank statements
  • Certifications/ATC: ZED Lean initiative references, need for MSME-related registration/benefits; ATC details provided by buyer
  • Documentation: Submit GST, PAN, experience certificates, financial statements, EMD documents, technical/compliance certificates, OEM authorizations where applicable

Key Specifications

  • Product/service: Hazard Identification and Risk Assessment (HIRA) for all IOCL Bongaigaon Refinery process units

  • Estimated value: ₹1,601,975.00

  • Delivery location: IOCL Bongaigaon Refinery (Assam) – site-specific scope

  • Service scope: comprehensive HIRA methodology, risk matrix, mitigation recommendations, final report

  • Experience: demonstrated capability in process safety risk assessment

Terms & Conditions

  • EMD amount not specified in available data; verify during bid submission

  • MSME purchase preference may apply if bidder is manufacturer/service provider of the offered service

  • Sub-contracting requires buyer's prior written consent and shared liability remains

  • Dedicated service support with escalation matrix is mandatory

  • Salaries of deployed staff to be paid by provider upfront with statutory documentation

Important Clauses

Payment Terms

Service provider to pay deployed staff salaries upfront; payment terms to be aligned with IOCL procurement policy and statutory filings

Delivery Schedule

Deliverables include HIRA methodology, risk matrix, mitigation plan, and final report; site visits as required by IOCL and terms

Penalties/Liquidated Damages

Penalties or LD clauses would be defined in the final contract; no explicit LD figures released in current data

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Manufacturer or service provider for the offered HIRA service

  • Demonstrable experience in process safety risk assessment for refineries or chemical plants

Documents 12

GeM-Bidding-8770307.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

BOQ Document

BOQ

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating HIRA or risk assessment work in process industries

4

Financial statements (audited if available)

5

EMD/Security deposit documentation (where applicable)

6

Technical bid documents and method of HIRA approach

7

OEM authorizations or service provider credentials (if applicable)

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for IOCL Bongaigaon HIRA tender in Assam 2025

Submit bid with a clear HIRA methodology, final report deliverables, and site-visit plan. Provide GST, PAN, experience certificates, financial statements, and OEM authorizations. Ensure service is provided by a qualified manufacturer/service provider; MSME preference may apply if eligible.

What documents are required for IOCL Bongaigaon HIRA submission

Required documents include GST registration, PAN card, experience certificates for HIRA, audited financial statements, EMD documents (if applicable), technical compliance certificates, and OEM authorizations if needed for the offered service.

What are the technical requirements for HIRA in IOCL refinery

HIRA scope covers all process units and facilities; deliverables include methodology, risk matrix, mitigation recommendations, and final report. Specific ISO/industry standards are not specified; bidders should propose a recognized HIRA approach aligned to refinery safety practices.

What is the MSME purchase preference criteria for this tender

MSME preference applies to eligible manufacturers or service providers of the offered service. If L-1 is not an MSE, the MSE bidder may propose matching within 15% of the margin of the price band to secure contract for percentage of 100% value.

When is the bid submission deadline for IOCL Bongaigaon HIRA

Deadline dates are not disclosed in the available data; bidders should monitor IOCL tender portal for bid submission timelines and ensure readiness of all mandatory documents and the HIRA methodology.

What are the payment terms for IOCL HIRA service contract

Payment terms are linked to IOCL procurement policy; the provider may receive payments upon milestones in the HIRA deliverables, with required statutory disclosures and staff salary documentation provided upfront as per terms.

What about service support and escalation for IOCL HIRA

Bidders must provide dedicated toll-free support and a formal escalation matrix with telephone numbers for service assistance, to ensure rapid issue resolution during contract execution.

What are the eligibility criteria for HIRA bidders in IOCL

Eligibility includes no insolvency status, demonstrable HIRA experience in refinery or process industries, ability to provide OEM authorizations or service credentials, and compliance with MSME preference if applicable.