Palakkad District Panchayats Desktop & Laptop Tender Kerala 2026 – ISO 9001 OEM MAF, Windows 11, 3-Year Warranty

Tender Overview

Palakkad District Panchayats invites procurement of entry and mid-level desktop computers and notebooks (Q2) for delivery within 7 days of GeM contract generation. Desktop specs demand Intel Core i5 12th gen or higher, 16 GB RAM, 512 GB SSD, and Windows 11 with a 3-year on-site OEM warranty. Laptop specs require Intel Core i3 12th gen or higher, 8 GB RAM, 512 GB SSD, Windows 11 and a 3-year warranty. Bidder must be a Kerala-based company with two or more service centers and provide OEM MAf. Tender targets OEM-compliant listings on GeM and mandates ISO 9001 certification and a clean compliance history. The price must be inclusive of taxes, installation, training, freight, loading, and unloading, with delivery of the entire quantity to the consignee within 7 days of contract generation. Unique clause permits quantity variation up to 25% during/after contract with adjusted delivery time.

Technical Specifications & Requirements

• Desktop: Intel Core i5 12th gen or higher; 16 GB RAM; 512 GB SSD; Windows 11; on-site 3-year OEM warranty.
• Laptop: Intel Core i3 12th gen or higher; 8 GB RAM; 512 GB SSD; Windows 11; on-site 3-year OEM warranty.
• OS: Factory pre-loaded by Desktop/Laptop OEM; RAM and storage must be as specified; monitor availability specified but not quantified.
• Certification/ Compliance: ISO 9001 certificate; MAF from OEM; GeM-listed products preferred.
• Delivery/Installation: 7-day delivery from GeM contract; fees include installation and training; service centers must be functional in Kerala.
• Other terms: Bids require OEM authorization specific to bid; negative reputation proof to be attached; warranty expiry must be listed on OEM site prior to delivery.

Terms, Conditions & Eligibility

• EMD/participation: Bidders must be registered in Kerala with two or more service centers; EMD not explicitly stated but ensure OEM MAf; bid price inclusive of taxes and services.
• Delivery timeline: Entire quantity must be delivered within 7 calendar days from contract generation; extended variations allowed per option clause with time adjustments.
• Vendor requirements: ISO 9001 certification; no blacklisting in last 3 years; Gecko of compliance with GeM listing; OEM MAf submission required.
• Warranty: 3-year on-site OEM warranty for both desktops and laptops; warranty expiry must be shown on OEM site before delivery.
• Documentation: Specifications/compliance sheet with remarks; proof of service centers; address proof; address bid number on bid document.
• Miscellaneous: Bid must reflect two or more functional service centers; outside Kerala bidders not preferred; bidder must submit acceptance of option clause and related delivery time math.