Indian Navy Event Management Services Tender Visakhapatnam Andhra Pradesh 2026 - National Event/Exhibition Support as per Scope

To bid, ensure your firm is not under liquidation, obtain OEM authorization if needed, and form a consortium with clear leader. Attend the mandatory pre-bid on 17 Jun 2026 at INS Virbahu, provide a detailed event layout, kitchen setup plan, and submit required documents like GST, PAN, financials, and past government-event experience. Include escalation matrix and service support details.

Submit GST certificate, PAN card, audited financials, and past government-event execution certificates. Include OEM/distributor authorization, proof of dedicated service office in the consignee state, toll-free service number, escalation matrix, and an undertaking not to be blacklisted. Pre-bid presentation materials and event layout are essential.

Bidders must present a functional kitchen setup at the consignee district, along with samples for food tasting during pre-bid. Provide layout diagrams, equipment lists, hygiene plans, and staffing details to demonstrate capability to support full-day event catering per military standards.

Prepare a detailed layout design covering stage, decor, seating, registration, catering, and security zones. A full setup presentation must be delivered at pre-bid, with samples of crockery, cutlery, and a food-tasting plan. Attendance is mandatory and will influence bid evaluation.

Explicit penalties or LD provisions are not specified in the data. Bidders should obtain clarity at pre-bid. Expect standard government event contracts to include timely delivery, quality standards, and potential penalties for non-compliance or service interruptions during the event.

Demonstrate past government event experience of similar scale, provide non-blacklist certificate, maintain a dedicated local service office, and supply OEM authorizations where required. Comply with pre-bid requirements, including layout Presentation and food/crockery samples.

Deadline details are not provided here; bidders must participate in pre-bid on 17 Jun 2026 and follow up with complete bid package including mandatory documents, consortium agreement (if any), and event layout materials. Prepare all required certificates and financials for a timely submission.

Primary organization is the Indian Navy under the Department of Military Affairs. Attend INS Virbahu pre-bid in Visakhapatnam, ensure OEM authorizations if applicable, and align with government procurement standards for event management and hospitality services.