Directorate Of Museums Assam Event Management Services Tender Guwahati Assam 25% Scope 2025
Directorate Of Museums Assam
KAMRUP, ASSAM
Posted:
20 December 2025
Closed:
30 December 2025
GEM
GEM
Sports & Youth Welfare Department Chhattisgarh Event Management Tender Raipur 2026 – Theme Based Events, Full Day Execution, 600000 EMD
Bid Publish Date
16-Jun-2026, 10:23 pm
Bid End Date
30-Jun-2026, 6:00 pm
EMD
₹6,00,000
Location
Progress
Issue16-Jun-2026, 10:23 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Specific brand/OEM requirements: Not specified
- • Technical certifications/standards: Integrity Pact compliance; no IS/ISO spec listed
- • Special conditions: 25% quantity/duration adjustment right; on-premise, full-day service
- • Important eligibility criteria: national-level event management experience; attach signed Integrity Pact
- • Warranty/AMC: Not specified within the tender data
- • Penalties/Performance bonds: Not specified; terms indicate standard risk provisions via Integrity Pact
- • Delivery/Installation: On-buyer premises in Raipur; full-day event execution
- • Do not include generic language; focus on explicit terms and conditions
Tender Overview
The Sports And Youth Welfare Department, Chhattisgarh, seeks national-level event management services for complete execution of theme-based events hosted on buyer premises in Raipur. The contract supports full-day activities with on-site management, coordination, and event deliverables under a single-point responsibility. Estimated contract value is not disclosed; however, an EMD of ₹6,00,000 applies. The buyer reserves the right to adjust contract scope by up to 25% both before and after issuance, with consent for lumpsum service contracts. Bidders must comply with an Integrity Pact and upload a signed copy as part of bid submission. A separate ATC document is referenced. No BOQ items are listed, signaling a flexible, turnkey engagement focused on execution quality and compliance. This tender emphasizes National-level theme-based event delivery without specific venue BOQ constraints, inviting experienced event management firms to propose complete execution plans.
Technical Specifications & Requirements
- Product category: National event management service for complete execution of day-long activities
- Location: Raipur, Chhattisgarh (buyer premise) with on-site coordination
- EMD: ₹6,00,000 (mandatory deposit to participate)
- Scope flex: up to 25% increase/decrease in quantity or duration with consent
- Compliance: Integrity Pact to be uploaded signed by bidder
- Documentation: ATC document referenced; no itemized BOQ provided
- Evaluation focus: turnkey event management capability, reliability, and adherence to terms
- Standards: not specified; bidders should demonstrate professional event management standards
Terms, Conditions & Eligibility
- EMD: ₹6,00,000 payable as per tender terms
- Integrity Pact: signed copy mandatory with bid submission
- Scope Flexibility: quantity/duration may be adjusted by up to 25%; bidder acceptance required
- ATC/documentation: bidder must view and comply with the uploaded ATC file
- BOQ: no items listed; bidders must provide a comprehensive delivery plan and cost proposal
- Eligibility: bidders must meet event management capability for national-scale theme-based events and comply with buyer policy
Key Specifications
-
Event management service for complete execution of theme-based events
-
EMD amount: ₹6,00,000
-
Scope adjustment: up to 25% before/after contract issuance
-
Integrity Pact submission required
-
ATC document referenced; no BOQ items provided
Terms & Conditions
-
EMD ₹6,00,000 required for bid participation
-
Integrity Pact must be signed and uploaded with bid
-
Contract scope can vary ±25% with bidder consent
Important Clauses
Payment Terms
Not specified in tender data; bidders should prepare standard milestone-based payment proposal in line with execution deliverables and contract value
Delivery Schedule
Full-day on-site event management at buyer premises in Raipur; precise dates not disclosed in data
Penalties/Liquidated Damages
Not specified; bidders should expect typical performance-based penalties under contract terms and Integrity Pact commitments
Bidder Eligibility
-
Demonstrated national-level event management experience for theme-based events
-
Compliance with signed Integrity Pact and related corporate policies
-
Ability to operate on buyer premises in Raipur, Chhattisgarh with full-day service
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Complete Execution of Activity; Buyer premise; Full day
Authority Records
SPORTS AND YOUTH WELFARE DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9478208.pdf
Main Document
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar national-level event management projects
4
Financial statements or audited accounts (as applicable)
5
EMD payment receipt or bank guarantee document
6
Technical bid submission documents demonstrating event execution capabilities
7
Signed Integrity Pact as per buyer policy
8
ATC document reference and any OEM authorizations if applicable
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for the Raipur event management tender in 2026
To bid, applicants must submit a signed Integrity Pact, attach GST and PAN, provide experience certificates for national-level events, include a refundable EMD of ₹6,00,000, and present a turnkey delivery plan for theme-based events on the buyer’s Raipur premises. Ensure ATC document compliance and readiness to adjust scope by up to 25%.
What documents are required for the Chhattisgarh sports event bid
Required documents include GST registration, PAN card, audited financial statements, experience certificates for similar projects, EMD payment proof, technical bid detailing delivery plans, and a signed Integrity Pact. OEM authorizations are only needed if applicable to proposed vendors or sub-contractors.
What are the execution expectations for theme based events
Bidders must provide complete on-site event management, including planning, logistics, vendor coordination, on-site staffing, and full-day activity execution at the buyer premise in Raipur. Emphasis is on reliability, timely delivery, and adherence to quality standards without a fixed BOQ.
When is the EMD required for this procurement
The EMD of ₹6,00,000 is required at bid submission to participate. It may be in the form of a bank guarantee or online payment as per tender guidelines, and must be valid through bid evaluation. Ensure you attach the receipt or BG along with the Integrity Pact.
What is the scope flexibility clause for this tender
The buyer may increase or decrease contract quantity or duration by up to 25%. This change can occur before contract issuance, and after issuance only with the service provider's consent. Lumpsum contracts may see value adjustments with bidder agreement.
What is required to satisfy the Integrity Pact for bidders
A signed Integrity Pact must be uploaded with the bid as per Buyer policy. It demonstrates commitment to ethical practices, anti-corruption measures, and transparent dealings. Ensure all signatories are authorized representatives of the bidding organization.
What delivery location is specified for the event management services
Delivery is on the buyer’s premises in Raipur, Chhattisgarh, for full-day event execution. Bidders should plan on-site coordination, stage setup, logistics management, and post-event wrap-up aligned with the client’s schedule and venue constraints.
What are the payment terms and milestones for this contract
Payment terms are not explicitly stated; bidders should propose milestone-based payments tied to deliverables such as planning approval, on-site setup, mid-event checkpoints, and final delivery. Include a schedule in your technical bid and align with contract signing and acceptance criteria.
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Documents 4
GeM-Bidding-9478208.pdf
Main Document
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS