Kappur Gramapanchayat Laptop Procurement Kerala Local Self Government Department 2026 - Entry/Mid Level Notebook Tender
Kappur Gramapanchayat
PALAKKAD, KERALA
Posted:
3 January 2026
Closed:
13 January 2026
GEM
GEM
Kerala Govt Laptop Procurement Thiruvananthapuram 2026 - IS 550/Factory OS/RAM/Display Standards for Processor Category
Bid Publish Date
12-Jun-2026, 5:34 pm
Bid End Date
22-Jun-2026, 6:00 pm
Location
Progress
Issue12-Jun-2026, 5:34 pm
AwardPending
Quantity
2
Key Highlights
- • Brand/OEM requirements: Installation by OEM or OEM-certified resource or authorized reseller
- • Technical standards: Factory pre-loaded OS; RAM, display size, resolution, storage capacity specifications
- • Eligibility: 2 years of government/PSU supply experience; non-liquidation certificate required
- • Penalties/bonuses: 25% quantity variation clause; delivery period tied to order quantity
- • Warranty/Support: Not explicitly stated; OEM installation and configuration implied
- • Delivery: Delivery period minimum 30 days; extended delivery time calculated with formula
- • Documentation: Data Sheet alignment, Malicious Code Certificate, GST considerations
Categories
1
Tender Overview
The opportunity targets the Kerala government for the supply of laptops under the Processor category with a Factory Pre-Loaded Operating System. The procurement involves laptop type, processor number, RAM size (GB), display size (cm), display resolution and storage capacity (GB). Location: Thiruvananthapuram, Kerala - 695001. No BOQ items are listed, and the estimated value and EMD are not disclosed. The tender includes a flexible quantity clause up to 25% increase during contract execution and requires data sheet alignment with offered hardware. Key differentiator is vendor ability to meet government supply standards and OEM/Reseller installation competency.
Technical Specifications & Requirements
- Category: Processor, Laptop Type; Processor Number: specified in title but not quantifiable here; Operating System: Factory Pre-Loaded; RAM Size: in GB; Display Size: diagonal in cm; Display Resolution: pixels; Storage Capacity: in GB.
- Data Sheet submission required to match offered product specifications; acceptance contingent on parameters aligning with data sheet.
- Installation, commissioning, testing and configuration to be performed by OEM or OEM-certified personnel or authorized resellers.
- Malicious Code Certificate to be uploaded certifying no embedded malicious code in hardware/software.
Terms, Conditions & Eligibility
- Option Clause permits quantity variation up to 25% during and after contract; delivery time scales with quantity, minimum 30 days; extension rules apply.
- Bidder must not be in liquidation or bankruptcy; provide undertaking.
- GST applicable at actuals with a cap at quoted rate; GST reimbursement subject to applicable rates.
- Experience: bidder or OEM must have supplied similar Govt/PSU products for at least 2 years prior to bid opening, with contracts to be submitted.
- Data Sheet verification is mandatory; mismatch can lead to bid rejection. Installation to be by OEM-certified personnel.
- Mandatory Malicious Code Certificate submission; data sheet alignment essential for bid acceptance.
Key Specifications
-
Product: Laptop under Processor category
-
Category details: Laptop Type, Processor Number
-
OS: Factory Pre-Loaded Operating System
-
RAM: specified in GB
-
Display: Size in cm (diagonal) and Display Resolution (pixels)
-
Storage: Capacity of storage drive in GB
-
Compliance: Data Sheet must match offered specs; Malicious Code Certificate required
-
Installation: OEM-certified resource or OEM authorized reseller for setup and testing
Terms & Conditions
-
EMD/Performance: Not disclosed; GST to be quoted; data sheet alignment required
-
Delivery: 30+ days minimum; quantity variation up to 25% during and after contract
-
Eligibility: 2-year govt/PSU supply experience; no liquidation or bankruptcy
Important Clauses
Payment Terms
GST will be reimbursed at actuals or the lower of applicable rates; payment terms not explicitly stated in data provided
Delivery Schedule
Delivery period starts from last date of original delivery order; extended period if option clause exercised; minimum 30 days
Penalties/Liquidated Damages
Not explicitly detailed; delivery slippage may trigger LDs per contract terms
Bidder Eligibility
-
No liquidation or bankruptcy proceedings; provide undertaking
-
Regular manufacture and supply of similar Govt/PSU products for 2 years
-
Installation and configuration by OEM-certified personnel or authorized resellers
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Authority Records
PUBLIC WORKS DEPARTMENT
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Documents 4
GeM-Bidding-9454953.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 38.1 to 40.63 (15 In to 15.99 In) |
| Display | Display Resolution (Pixels) | FHD- 1920x1080 Or higher |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates showing govt/PSU supply for 2 years
4
Financial statements or proof of financial standing
5
Data Sheet of offered laptops
6
OEM authorization or dealer/reseller authorization
7
Malicious Code Certificate
8
Any prior contracts with Central/State Govt Organizations
9
Bid security/EMD document (where applicable)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for laptop tender in Thiruvananthapuram Kerala government 2026
Bidders must submit GST, PAN, data sheet, and OEM authorization along with bid. Ensure 2-year govt/PSU supply experience, and upload Malicious Code Certificate. The package requires Factory Pre-Loaded OS, RAM, display size/resolution, and storage capacity per data sheet, with installation by OEM-certified personnel.
What documents are required for laptop procurement tender in Kerala
Required documents include GST registration, PAN, experience certificates showing govt/PSU supply for at least 2 years, financial statements, Data Sheet of offered laptops, OEM authorization, Malicious Code Certificate, and any prior govt contracts to demonstrate compliance with data-sheet matching.
What are the technical specifications for laptops in this Thiruvananthapuram tender
Specifications cover Processor category laptops with Factory Pre-Loaded OS, RAM size in GB, display size in cm (diagonal) and resolution in pixels, and storage capacity in GB. A Data Sheet must align with these specs, and installation must be performed by OEM-certified personnel.
What is the delivery timeline for laptop supply in this Kerala tender
Delivery must commence within 30 days minimum from the last date of the original delivery order, with time extensions calculated as (increased quantity/original quantity) times original delivery period, subject to a minimum of 30 days.
How to verify eligibility for govt laptop procurement in Kerala 2026
Confirm two-year govt/PSU supply experience, ensure non-liquidation status with an undertaking, provide OEM authorization, and submit a data sheet that exactly matches the offered laptop's technical parameters.
What are the GST implications for the Kerala laptop bid 2026
GST must be applied by the bidder; the purchaser will reimburse GST at actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Ensure GST registration and compliance documentation are included.
What certificate confirms no malicious code in the laptop bid
A Malicious Code Certificate must be uploaded with the bid, certifying that both hardware and software do not contain embedded malicious code that could activate harmful procedures or damage the equipment during use.
What is the bid data sheet verification requirement for this tender
Bidders must upload the Data Sheet of offered products; buyers will verify alignment with technical parameters. Any unexplained mismatch can render the bid liable for rejection, so ensure exact parameter matching.
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Documents 4
GeM-Bidding-9454953.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS