Title1,Title2,Title3,Title4,Title5,Title6,Title7
Indian Air Force
Posted:
21 August 2025
Closed:
1 September 2025
GEM
GEM
Western Railway LED Lights Tender Ratlam Madhya Pradesh 2026 - LM79/LM80 Tested, OEM Authorization, 25% Quantity Clause
Bid Publish Date
28-May-2026, 4:17 pm
Bid End Date
18-Jun-2026, 5:00 pm
EMD
₹34,128
Location
Progress
Issue28-May-2026, 4:17 pm
AwardPending
Quantity
375
Category
Title1
Bid Type
Two Packet Bid
Key Highlights
- • OEM Authorization mandatory for bid submission
- • LM79 and LM80 LED testing reports required
- • RITES inspection for PO value > ₹5,00,000
- • EMD amount: ₹34,128; specific payment method unspecified
- • 25% quantity variation right during contract and extended delivery period
- • Past performance evidence will influence evaluation
- • Average turnover considered proportionately for quoted items
- • BOQ contains 7 items with unspecified quantities
- • Delivery timelines tied to last date of original order with option clause
- • No explicit product specifications published; bidders must align with railway lighting standards
Tender Overview
Western Railway invites bids for LED lighting products under the Ratlam, Madhya Pradesh procurement corridor. The tender includes 7 items in the BOQ with unspecified quantities but an EMD of ₹34,128. Bidders must provide Bid-specific OEM Authorization and demonstrate past performance in the product category. The buyer reserves a 25% quantity adjustment and extended delivery windows, subject to contract terms. The scope emphasizes compliance with standard testing and inspection practices, with RITES designated for PO values above ₹5 lakh. This tender targets reliable lighting solutions for railway applications within Rajasthan-based routes and adjacent regions.
Technical Specifications & Requirements
- LM79 and LM80 test reports for LED lights are explicitly required.
- Bid-specific OEM Authorization must accompany the offer; offers without it will be rejected.
- Past performance evidence for the product quoting bidders will be considered in evaluation.
- Average turnover consideration applies to bidders for items quoted, proportional to PO value.
- For PO values exceeding ₹5,00,000, an inspection agency (RITES) will conduct the inspection.
- No explicit technical specs for LED products are published; bidders should align with standard LED lighting performance and railway-grade reliability.
- Section includes a general option clause allowing up to 25% quantity variation during contract and extended delivery periods with a calculated timeline.
Terms, Conditions & Eligibility
- EMD: ₹34,128; submission via designated payment method.
- Delivery & option clause: quantity may increase up to 25% of bid/contract quantity; delivery period adjusts proportionally with a minimum of 30 days.
- Eligibility: Bid-specific OEM Authorization required; past performance evidence must be provided.
- Inspection: RITES inspection for PO value above ₹5,00,000.
- Testing: LM79 and LM80 reports for LED lights must be submitted with the bid.
- Turnover: Average turnover consideration applies to the quoting items.
- Documentation: OEM authorizations and technical/compliance certificates should accompany the bid.
Key Specifications
-
LED lighting product category for railway use
-
LM79/LM80 testing reports required
-
Bid-specific OEM Authorization required
-
Past performance credibility in LED lighting supply
-
Average turnover consideration for quoted items
-
RITES inspection for PO above ₹5,00,000
-
Delivery period adjustments under option clause (up to 25%)
Terms & Conditions
-
EMD amount and submission method
-
Delivery and quantity expansion option up to 25%
-
OEM authorization and past performance proof
-
RITES inspection threshold for PO > ₹5L
-
LM79/LM80 testing requirement for LED lights
-
Turnover considerations and bidding credibility
Important Clauses
Payment Terms
EMD ₹34,128; payment terms not specified in detail; bidders should anticipate standard railway payment processes
Delivery Schedule
Delivery period starts from last date of original delivery order; extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period with a minimum 30 days
Penalties/Liquidated Damages
Specific LD% not stated; standard railway procurement penalties likely apply per contract terms
Bidder Eligibility
-
Bid-specific OEM Authorization must be submitted
-
Evidence of past LED lighting supply performance
-
Average turnover consideration applicable; demonstrate financial capacity
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Title1 , Title2 , Title3 , Title4 , Title5 , Title6 , Title7
Authority Records
MINISTRY OF RAILWAYS
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Documents 4
GeM-Bidding-9391830.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Title1
Description1
16 nos
Delivery: 45 days
#2
Title2
Description2
80 nos
Delivery: 45 days
#3
Title3
Description3
55 nos
Delivery: 45 days
#4
Title4
Description4
60 nos
Delivery: 45 days
#5
Title5
Description5
56 nos
Delivery: 45 days
#6
Title6
Description6
96 nos
Delivery: 45 days
#7
Title7
Description7
12 nos
Delivery: 45 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Title1 | Description1 | 16 | nos | cdmsrtm | 45 | |
| 2 | Title2 | Description2 | 80 | nos | cdmsrtm | 45 | |
| 3 | Title3 | Description3 | 55 | nos | cdmsrtm | 45 | |
| 4 | Title4 | Description4 | 60 | nos | cdmsrtm | 45 | |
| 5 | Title5 | Description5 | 56 | nos | cdmsrtm | 45 | |
| 6 | Title6 | Description6 | 96 | nos | cdmsrtm | 45 | |
| 7 | Title7 | Description7 | 12 | nos | cdmsrtm | 45 |
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Historical Data
Required Documents
1
Bidder must submit Bid-specific OEM Authorization
2
Past performance certificates for LED lighting products
3
Average turnover documentation (financial statements or turnover certificates)
4
LM79 and LM80 test reports for LED lights
5
RITES inspection readiness documentation (for PO > ₹5,00,000)
6
GST registration, PAN card, and company profile
7
EMD documentation (₹34,128) and payment confirmation
8
Technical bid and compliance certificates (product standards, safety certificates)
9
OEM authorization letters from respective LED product manufacturers
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for LED lighting tender in Ratlam Railway
Bidders must submit Bid-specific OEM Authorization and demonstrate past performance. Include LM79/LM80 test reports, turnover documentation, GST/PAN, and EMD ₹34,128. The tender permits up to 25% quantity variation and delivery extensions. Ensure RITES inspection readiness if PO exceeds ₹5,00,000 and provide technical compliance certificates.
What documents are required for Western Railway LED tender 2026
Required documents include OEM authorization, past performance certificates, turnover statements, LM79/LM80 test reports, EMD ₹34,128, GST, PAN, company profile, technical bid, and OEM authorizations. Submit all documents with the bid to avoid rejection and meet eligibility criteria.
What are LM79 and LM80 testing requirements for LED lights
Tender requires LM79 and LM80 reports for LED lighting products. Vendors must provide test results verifying luminous flux, efficiency, color temperature, and long-term performance as per standard LED testing procedures before contract award.
What is the EMD amount for the Western Railway LED tender
The EMD is ₹34,128. It must be deposited as specified by the tender terms and accompanied by payment confirmation. EMD ensures bid seriousness and eligibility for the procurement process under Western Railway.
What delivery terms apply to quantity variation in this tender
The buyer may increase/decrease quantity by up to 25% of bid quantity at contract placement and during contract currency. Delivery time adjusts using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What inspection body is used for high-value LED purchases
For PO values above ₹5,00,000, an inspection agency, specifically RITES, will conduct inspections to ensure compliance with technical and quality standards before release of payments or delivery confirmations.
What standards and certifications are required for OEMs
Bidders must provide Bid-specific OEM Authorization and comply with standard railway LED lighting requirements, including LM79/LM80 testing. Past performance and turnover features influence evaluation; ensure all compliance certificates and OEM permits are current and verifiable.
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Documents 4
GeM-Bidding-9391830.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS