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Gujarat Urja Vikas Nigam Limited File/Folder Procurement Bhavnagar Gujarat 2026 - Binding File/Folder General Specifications

Bid Publish Date

03-Jan-2026, 4:37 pm

Bid End Date

13-Jan-2026, 5:00 pm

Location

BHAVNAGAR , GUJARAT

Progress

Issue03-Jan-2026, 4:37 pm
AwardPending
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Quantity

800

Bid Type

Two Packet Bid

Tender Overview

Organization: Gujarat Urja Vikas Nigam Limited (GUVNL) under Gujarat Energy and Petrochemicals Department. Product: File/Folder with binding mechanism (general category). Location: Bhavnagar, Gujarat — 364001. Scope: Supply of File/Folder with binding, covering material, closure, size compatibility, cover design, pockets, GSM of board, and color. Quantity/Value: Not disclosed; BOQ shows 0 items. Key Differentiator: Comprehensive general file/folder specifications with a formal advance sample process and a 25% quantity option. Unique terms include supplier sample approval before bulk manufacturing and full conformity checks.

Technical Specifications & Requirements

  • Product/Service Names: File/Folder with binding; generic file storage solution.
  • Material/Construction: Cardboard or duplex/paper board; specify GSM and binding mechanism per tender.
  • Closure & Design: File/Folder closure type, cover design, and number of pockets.
  • Dimensions: File/Folder size compatibility to be adhered to by supplier.
  • Color & Appearance: Required color specification.
  • Standards & Compliance: Not explicitly stated; ensure basic quality fit for government procurement.
  • Delivery & Inspection: Advance sample within 5 days of award; approval or modification list within 5 days; bulk supply post-approval; if buyer delays, delivery schedule is adjusted without LD.
  • Other: Scope of supply limited to goods; option to adjust quantity by up to 25% during contract; delivery period computed using the formula provided in the option clause.

Terms & Eligibility

  • EMD/BD: Not specified in the given terms; bidders should verify exact EMD requirements in the buyer terms.
  • Delivery Timelines: Delivery period aligned with contract and extended by option clause; initial start tied to last delivery order date.
  • Sample Clause: Advance sample required; sample approval governs bulk production; unsatisfactory samples may lead to contract termination or fresh samples.
  • Payment Terms: Not defined in provided data; bidders must confirm in the final tender documents.
  • Documentation: Prepare standard bidder documents (GST, PAN, performance history) per buyer requirements; exact list to be verified in terms and conditions.

Key Specifications

  • Product: File/Folder with binding

  • Material: Cardboard/duplex/paper board; exact GSM to be specified

  • Closure Type: Binding mechanism and closure design

  • Size Compatibility: Must fit standard filing dimensions

  • Pockets: Number of pockets to be defined

  • Color: Specified color requirement

  • Cover Design: Required cover appearance

  • Sample: Advance sample within 5 days; approval within 5 days

Terms & Conditions

  • Option clause allowing +/-25% quantity adjustment during and post-contract with specified delivery time recalculation

  • Advance sample submission and buyer approval governing bulk production; potential contract termination for major deviations

  • Scope limited to supply of goods; no services; delivery impacted by buyer approval timing

Important Clauses

Sample Approval

Advance sample to be submitted within 5 days of award; approval or modification list within 5 days; bulk supply to follow approved sample; delays in buyer approval reset delivery timing without LD.

Option Clause on Quantity

Purchaser may increase/decrease quantity by up to 25% at contract placement and during currency; extended delivery time calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Scope of Supply

Bid price includes all cost components; scope limited to supply of Goods only.

Bidder Eligibility

  • Submit standard GST and PAN documentation

  • Provide experience certificates for similar file/folder procurement projects

  • Demonstrate financial stability through recent financial statements

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL File/Folder type with binding mechanism 2D Ring Binder File, Lever Arch Box File/Index File
GENERAL Material of File/Folder Cardboard / Duplex Board
GENERAL File/Folder Closure Type Open
GENERAL File/Folder Size Compatibility 21.5 cm × 33.5 cm (Legal), 21 cm x 29.7 cm (A4)
GENERAL Cover Design Plain, Printed
GENERAL Number of pockets in a File/Folder NA (In case of No pockets)
GENERAL GSM of Cardboard / Duplex Board, Mill Board or Paper board (GSM) 300, 760
GENERAL Color of File/Folder Blue

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar file/folder supplies

4

Financial statements (latest annual report or equivalent)

5

EMD/Security deposit documentation (as per buyer terms)

6

Technical bid documents showing file/folder specifications

7

OEM authorization (if applicable for branded components)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for file folder procurement in Bhavnagar 2026?

Bidders should verify the buyer terms, submit GST and PAN, provide experience in similar file/folder supplies, and include an advance sample within 5 days of award. Ensure binding mechanism, required GSM, color, pockets, and closure design meet tender specs; confirm EMD as per final terms.

What documents are required for Gujarat file folder tender in 2026?

Prepare GST certificate, PAN card, latest financial statements, experience certificates for similar work, technical bid detailing binding mechanism, and any OEM authorizations if brand-specific components are used; include EMD deposit as per terms and any other buyer-specified documents.

What is the delivery timing and option clause for quantity in this bid?

Delivery is governed by the contract last delivery order date; quantity can be adjusted up to 25% during or after contract using the option clause. If extended, the new delivery period follows (Increase Quantity/Original Quantity) × Original delivery period, with a minimum of 30 days.

What are the sample submission requirements for Gujarat file folder tender?

Submit one advance sample within 5 days of contract award; buyer to approve or list modifications within 5 days. If buyer delays approval, delivery period is reset without liquidated damages; non-conforming samples may trigger contract termination.

What standards or certifications are required for file folder bids in Gujarat?

Standards are not explicitly stated in the provided data; ensure basic quality card/board materials and binding integrity; confirm any specific certifications (if referenced in final terms) and ensure supplier meets general government procurement quality expectations.

What is the scope of supply for this Gujarat tender?

Scope is limited to the supply of Goods (file/folder with binding) only; no service components or installation work are specified in the available terms; ensure all required items meet the binding, pocket, GSM, and color specifications.

What is the final submission checklist for GUVNL Bhavnagar file folder bid?

Prepare complete technical bid with binding file/folder specs, color, pockets, GSM; attach samples, OEM authorizations if required, and standard bid documents (GST, PAN, financials, experience). Include EMD/deposit details and ensure compliance with the option clause and sample approval terms.

How to verify delivery and payment terms for this procurement in Gujarat?

Delivery terms depend on the last delivery order date and option-based quantity adjustments. Payment terms are not specified in the available data; verify in the final tender; ensure timely delivery post-approval and align with buyer-approved sample and contract schedule.

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