Public Works Department Madhya Pradesh Audio Equipment Tender Bhopal MP 2026 - ISM/EMD Details Included
Bid Publish Date
22-May-2026, 4:23 pm
Bid End Date
06-Jun-2026, 5:00 pm
EMD
₹18,000
Value
₹18,36,105
Location
Progress
Quantity
224
Category
Speakers
Bid Type
Two Packet Bid
Key Highlights
- • Critical brand/OEM requirements: Not specified
- • Technical certifications/standards: Not specified in tender
- • Special clauses: 25% quantity variation, extended delivery timing formula
- • Eligibility criteria: 3-year turnover average; experience proofs accepted
- • Warranty/AMC: Not specified
- • Penalty/Performance bond: Not specified beyond EMD and PBG mechanism
- • Delivery/Installation: Delivery window extended by option clause; delivery start from last original delivery order
- • Unique conditions: 5-day hardcopy submission requirement for DD
Categories
41
Tender Overview
The Public Works Department of Madhya Pradesh, based in Bhopal, Madhya Pradesh 462001, invites bids for a bundled audio-visual procurement comprising amplifiers, speakers, extension cables, microphone cables, audio cables, wall mounting racks, mixers, HDMI cords, conference controllers, Chairman/Delegates mics, and related items. Estimated contract value is ₹1,836,105 with an EMD of ₹18,000. The project supports MP government facilities requiring integrated audio setups across 13 BOQ items, though the BOQ lists as N/A for specific quantities. The tender includes a mandatory option clause enabling up to 25% quantity variation at contracted rates, extending the delivery window proportionally but with a minimum of 30 days. This procurement targets compliance, standardization, and timely delivery across multiple audio-visual components for government spaces.
Technical Specifications & Requirements
- No explicit technical specifications provided in the tender; buyers expect suppliers to supply generic audio-visual gear aligned with listed product categories.
- Items covered: amplifiers, speakers, extension cables, microphone cables, HDMI cords, wall mounting racks, mixers, conference controllers, Chairman MIC, Delegates MIC; potential for additional accessories under the same category.
- EMD methodology: ₹18,000 via Demand Draft in favor of Executive Engineer, Controller of Building, Vidhan Sabha Capital Division No 03, PWD BhopaL; scanned DD copy must be uploaded and hardcopy delivered within 5 days of bid end/opening.
- Turnover requirements: bidders must meet the minimum average annual turnover criteria for the last three financial years, supported by audited statements or CA certificate.
- Past experience: proof may include contract copies, client execution certificates, or related documents demonstrating supply/service of similar audio-visual equipment.
Terms, Conditions & Eligibility
- Option Clause allows +/- up to 25% quantity adjustment during contract and extended delivery periods, with delivery time recalculated as (increased/original) × original period, minimum 30 days.
- EMD/Performance: EMD ₹18,000; payment terms and PBG details are tied to the examed Terms; bidder must upload DD proof and deliver hard copy within 5 days post bid end.
- Turnover/Experience: three-year turnover average; provide audited balance sheets or CA certificate; experience proof acceptable via contract copies or execution certificates.
- Delivery: delivery period commences after the last date of the original delivery order; extended time rules apply under option clause.
Key Specifications
-
Product categories include amplifiers, speakers, cables, racks, mixers, HDMI cords, and conference controllers
-
Estimated contract value: ₹1,836,105
-
EMD: ₹18,000
-
Quantity variation up to 25%
-
Delivery terms hinge on original delivery order and extended period calculations
-
Experience proofs acceptable via contracts, invoices, and client certifications
Terms & Conditions
-
Option Clause enables +/-25% quantity and extended delivery time with a minimum 30 days
-
EMD ₹18,000 via DD; DD proof required and hard copy delivered within 5 days
-
Turnover and experience corroboration required through audited statements or CA certificate
Important Clauses
Payment Terms
EMD submitted as ₹18,000 DD; payment terms to be clarified in contract; DD proof must be uploaded
Delivery Schedule
Delivery period starts after the last date of the original delivery order; option clause extends time proportionally with minimum 30 days
Penalties/Liquidated Damages
Not explicitly specified; LD provisions to be defined in final contract
Bidder Eligibility
-
Minimum average annual turnover for last 3 years as per bid requirements
-
Proof of past experience in supplying similar audio-visual equipment
-
Submission of EMD via DD and compliance with DD submission process
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Amplifiers , Speakers , Extension Cable , Microphone Cable , AUDIO CABLE , wall mounting rack , Mixer , HDMI cord , conference controller , Chairman MIC , Delegates MIC , SCRAP RETURN
Authority Records
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Documents 5
GeM-Bidding-9352037.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
Amplifiers
Supply, installation, testing and commissioning of 4X125W class-D amplifier with 4 independent channels and can provide automatic re-settable over current, overload, overheating, overvoltage, under-voltage and DC protection
Speakers
Supply, installation, testing and commissioning of 20W ceiling speaker with max SPL1M/1W 90dB. Frequency response of 100Hz-20KHz with a dispersion angle of 120 deg. The speaker should have tapings at 20W/10W (With require mounting arrangement)
Speakers
Supply, installation, testing and commissioning of 20W column speaker with max SPL1M/1W 94dB. Frequency response of 300Hz-15KHz with a dispersion angle of 160 deg. The speaker should have tapings at 20 W / 10 W / 5 W / 2.5 W (With require mounting arrangement)
Extension Cable
Supply, installation, testing and commissioning of Extension Cable 10 Mtrs. For connection of additional length other than provided in delegate /chairman unit
Microphone Cable
Supply and fixing of 18 AWG (24/0.20mm) x 2 core ATC copper conductor, PE insulated, core twisted in a circular form, Inner sheathed with moisture Proof Polymer, braid shielded (80%) with ATC copper, outer Jacketed with Matt finish Rugged Flexible PVC.
AUDIO CABLE
Supply and fixing of PVC insulated copper flexible speaker wire twin FRLS 1100 Volts as per of approved make.
wall mounting rack
Supply, installation testing and commissioning of wall mounting rack, for computer switches complete 12U cabinet wall mounting with 6 point 5 Amp. socket power supply strip and fan, Cable manager, tray as per site requirement
Mixer
Supply, installation, testing and commissioning of 8-Channel Mixer with Low-cost, high-performance Lexicon effects mixers. 8+2 and 12+2 channel frame sizes. Built-in 24 bit Lexicon digital effects processor. 32 FX settings
HDMI cord
Supply, installation testing and commissioning of High-Speed HDMI corrosion-resistant connector & braided cable, Supports Ethernet, 3D, 4K video, computers and other HDMI-enabled devices Black as required to complete the job,20 METER
conference controller
Providing and fixing of conference controller CCSE- CURA-IN (With recording system)
Chairman MIC
Providing and fixing of delegate unit Microphone Mic Auto Switch-Off Time 75 seconds approx., speaker max. input 300mW
Delegates MIC
Providing and fixing of delegate unit Microphone Mic Auto Switch-Off Time 75 seconds approx., speaker max. input 300mW
SCRAP RETURN
Buy Back of Old Conference System with microphone, amplifier cables and speakers
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Amplifiers | Supply, installation, testing and commissioning of 4X125W class-D amplifier with 4 independent channels and can provide automatic re-settable over current, overload, overheating, overvoltage, under-voltage and DC protection | 1 | each | brajeshmajhe6 | 45 | |
| 2 | Speakers | Supply, installation, testing and commissioning of 20W ceiling speaker with max SPL1M/1W 90dB. Frequency response of 100Hz-20KHz with a dispersion angle of 120 deg. The speaker should have tapings at 20W/10W (With require mounting arrangement) | 4 | each | brajeshmajhe6 | 45 | |
| 3 | Speakers | Supply, installation, testing and commissioning of 20W column speaker with max SPL1M/1W 94dB. Frequency response of 300Hz-15KHz with a dispersion angle of 160 deg. The speaker should have tapings at 20 W / 10 W / 5 W / 2.5 W (With require mounting arrangement) | 4 | each | brajeshmajhe6 | 45 | |
| 4 | Extension Cable | Supply, installation, testing and commissioning of Extension Cable 10 Mtrs. For connection of additional length other than provided in delegate /chairman unit | 2 | each | brajeshmajhe6 | 45 | |
| 5 | Microphone Cable | Supply and fixing of 18 AWG (24/0.20mm) x 2 core ATC copper conductor, PE insulated, core twisted in a circular form, Inner sheathed with moisture Proof Polymer, braid shielded (80%) with ATC copper, outer Jacketed with Matt finish Rugged Flexible PVC. | 69 | meter | brajeshmajhe6 | 45 | |
| 6 | AUDIO CABLE | Supply and fixing of PVC insulated copper flexible speaker wire twin FRLS 1100 Volts as per of approved make. | 120 | meter | brajeshmajhe6 | 45 | |
| 7 | wall mounting rack | Supply, installation testing and commissioning of wall mounting rack, for computer switches complete 12U cabinet wall mounting with 6 point 5 Amp. socket power supply strip and fan, Cable manager, tray as per site requirement | 1 | each | brajeshmajhe6 | 45 | |
| 8 | Mixer | Supply, installation, testing and commissioning of 8-Channel Mixer with Low-cost, high-performance Lexicon effects mixers. 8+2 and 12+2 channel frame sizes. Built-in 24 bit Lexicon digital effects processor. 32 FX settings | 1 | each | brajeshmajhe6 | 45 | |
| 9 | HDMI cord | Supply, installation testing and commissioning of High-Speed HDMI corrosion-resistant connector & braided cable, Supports Ethernet, 3D, 4K video, computers and other HDMI-enabled devices Black as required to complete the job,20 METER | 1 | each | brajeshmajhe6 | 45 | |
| 10 | conference controller | Providing and fixing of conference controller CCSE- CURA-IN (With recording system) | 1 | each | brajeshmajhe6 | 45 | |
| 11 | Chairman MIC | Providing and fixing of delegate unit Microphone Mic Auto Switch-Off Time 75 seconds approx., speaker max. input 300mW | 1 | each | brajeshmajhe6 | 45 | |
| 12 | Delegates MIC | Providing and fixing of delegate unit Microphone Mic Auto Switch-Off Time 75 seconds approx., speaker max. input 300mW | 18 | each | brajeshmajhe6 | 45 | |
| 13 | SCRAP RETURN | Buy Back of Old Conference System with microphone, amplifier cables and speakers | 1 | each | brajeshmajhe6 | 45 |
Required Documents
GST registration certificate
PAN card
Audited financial statements or CA certificate indicating three-year turnover
Past experience documents: contract copies, client execution certificates, or equivalent
EMD submission: Demand Draft in favor of Executive Engineer, Controller of Building, Vidhan Sabha Capital Division No 03, PWD Bhopal; scanned copy uploaded
Technical bid documents and OEM authorizations (if applicable)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | M/S PRANAV CONSTRUCTION Under PMA | - | 29-05-2026 18:12:44 | |
| 2 | Q2 INFRA Under PMA | - | 06-06-2026 15:52:09 | |
| 3 | TECH INDIA Under PMA | - | 29-05-2026 17:15:23 | |
| 4 | UNIQUE SERVICES PRIVATE LIMITED Under PMA | - | 06-06-2026 11:44:27 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | TECH INDIA Under PMA | Item Categories : Amplifiers,Speakers,Speakers,Extension Cable,Microphone Cable,AUDIO CABLE,wall mounting rack,Mixer, |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid in the audio equipment tender in Bhopal MP 2026?
Bidders must register, submit GST and PAN, provide three-year turnover proof via audited statements or CA certificate, furnish EMD ₹18,000 by Demand Draft in favor of Executive Engineer, Controller of Building, Vidhan Sabha Capital Division No 03, PWD BhopaL, and upload the DD proof with the bid along with technical bid documents. Ensure delivery terms align with option clause.
What documents are required for the Bhopal audio tender submission?
Required docs include GST certificate, PAN, three-year turnover proof (audited or CA certificate), past experience contracts or client certificates, EMD DD details, scanned DD proof, and OEM authorizations if applicable. Technical bid and delivery capability details should be included as per terms.
What is the EMD for the MP PWD audio equipment tender 2026?
The EMD amount is ₹18,000. Submit via Demand Draft payable to Executive Engineer, Controller of Building, Vidhan Sabha Capital Division No 03, PWD BhopaL and upload the scanned copy with bid; hard copy must reach within 5 days of bid end/opening.
What are the delivery and quantity variation terms for this tender?
The purchaser may increase or decrease quantity up to 25% at contracted rates, with extended delivery time calculated by (increased/original) × original period, minimum 30 days. Delivery begins from the last date of the original delivery order.
Which categories of items are covered in the audio equipment tender in Bhopal?
Categories include amplifiers, speakers, extension cables, microphone cables, audio cables, wall mounting racks, mixers, HDMI cords, conference controllers, Chairman MIC, Delegates MIC, and related accessories, intended for government AV setups.
What turnover documentation is acceptable for eligibility in MP PWD tender?
Acceptable turnover evidence includes certified Audited Balance Sheets for the last three years or a Chartered Accountant/Cost Accountant certificate showing turnover; if the bidder is under 3 years old, turnover from subsequent completed years is considered.
Are there any mandatory certifications or standards for this MP audio tender?
The tender does not specify explicit certifications; bidders should align product supply with standard AV component specs and any OEM requirements, and be prepared to provide compliance evidence during bid evaluation.
What is the impact of the option clause on delivery timelines in this tender?
If quantity is increased, the delivery period extends proportionally using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a guaranteed minimum of 30 days; the purchaser reserves extension rights during contract duration.
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Documents 5
GeM-Bidding-9352037.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS