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North Western Railway Decorative Mats Coir Door Mats Tender 2026 North Western Railway India NABL/ILAC Testing

Bid Publish Date

01-Jul-2026, 9:45 am

Bid End Date

21-Jul-2026, 1:00 pm

Value

₹1,86,900

Location

Ajmer , RAJASTHAN
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Progress

Issue01-Jul-2026, 9:45 am
AwardPending
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Quantity

267

Bid Type

Single Packet Bid

Key Highlights

  • • OEM authorization requirement: letter from manufacturer on letterhead mandatory
  • • Test reports: NABL/ILAC accredited or Central Government Lab conformity proofs
  • • Past performance: evaluation over last 3 financial years plus current year
  • • Inspection by consignee during or after delivery
  • • Single item category: decorative mats (door coir), Q3 designation
  • • Estimated value: ₹186,900; EMD details not specified in data
  • • No BOQ items reported; check for exact quantity and delivery terms in ATC

Tender Overview

Organization: North Western Railway (Indian Railways) seeks supply of Decorative Mats - Mat Door Coir (Q3). Estimated value about ₹186,900. No BOQ items reported. Procurement location not specified. The bid emphasizes authentic OEM authorization from the manufacturer and test documentation. The focus is on door mats with specified design, color, size, and material characteristics, plus certified conformity tests. A distinguishing factor is the OEM authorization clause, ensuring authorized dealer participation only. This tender requires inspection by the consignee and NABL/ILAC accredited or Central Government lab conformity proofs where applicable.

Technical Specifications & Requirements

  • Category: MATERIAL (Door Coir Mats) with details on Designation, Mass, and Pile height.
  • Colour & design: Required to define specific appearance of mats.
  • Size: Provide exact length x width (cm X cm) specifications.
  • Test Reports: Must include NABL/ILAC accredited or Central Government Lab conformity reports; vendors must furnish test reports on demand if claimed available.
  • Compliance: Mats must meet documented conformity standards; provide evidence through test reports on request. OEM authorization from manufacturer on letterhead is mandatory for authorized dealers.
  • Qty/Scope: No BOQ items enumerated; scope appears single-item category with material design requirements.

Terms, Conditions & Eligibility

  • OEM AUTHORIZATION: Mandatory letter from manufacturer; non-submission leads to invalid bid and rejection.
  • Past Performance: Considered for last 3 financial years plus current year up to bid opening.
  • Inspection: By the consignee.
  • EMD/Payment: Not specified in data; bidder should verify exact deposit terms in T&Cs; ensure readiness for secure bid submission.
  • Documentation: Submit OEM authorization, test reports on demand, manufacturer-backed supply capabilities, and conformity documentation.

Key Specifications

  • Product: Decorative Mats - Mat Door Coir (Q3)

  • Materials: Coir based mats; specific designation and mass to be provided by bidder

  • Dimensions: length x width in cm to be specified

  • Pile height: exact millimeter measurement to be provided

  • Colour/design: specified in tender; must align with organization needs

  • Testing: NABL/ILAC accredited or Central Government Lab test reports; to prove conformity

  • OEM: Authorized dealer must submit OEM authorization letter

Terms & Conditions

  • OEM authorization letter is mandatory from the manufacturer

  • Test reports from NABL/ILAC or Central Government Lab must be available on demand

  • Past performance evaluated over last 3 financial years plus current year

Important Clauses

Payment Terms

Not specified in provided data; verify in official ATC for terms after bid submission

Delivery Schedule

Delivery timeframe not specified; bidders should seek clarity in ATC; ensure feasibility for supply

Penalties/Liquidated Damages

No LD details provided; bidders must review ATC for penalty structures and performance bonds

Bidder Eligibility

  • Must be an authorized dealer with OEM authorization from the manufacturer

  • Demonstrate past performance in similar mat supply within last 3 financial years

  • Provide NABL/ILAC or Central Government Lab conformity test reports on demand

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Decorative Mats - Mat Door Coir (Q3)

Authority Records

MINISTRY OF RAILWAYS

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Documents 3

GeM-Bidding-9537304.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
MATERIAL Designation BR7
MATERIAL Mass 5400 gm per sq mtr for BC2
MATERIAL Pile height 13mm for VC8
COLOUR Colour and design of mats Plain
SIZE length X width (cm X cm) 100cm X 60cm
TEST REPORT Availability of Test Report from NABL/ ILAC accredited or Central Government Lab to prove conformity of products to the specification No
TEST REPORT Test reports to be furnished to buyer on demand, if claimed to be available Not applicable

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Required Documents

1

OEM authorization letter from original manufacturer on their letterhead

2

Past performance certificates for the last 3 financial years and current year

3

NABL/ILAC accredited or Central Government Lab test reports (conformity proofs)

4

GST registration certificate

5

PAN card

6

Financial statements for last financial year

7

Technical bid documents confirming product specifications (designation, mass, pile height, size, colour/design)

8

Delivery/compliance certificates if available

Frequently Asked Questions

How to bid for decorative mats tender in North Western Railway 2026?

Bidders must submit OEM authorization letter on manufacturer letterhead along with the bid. Provide NABL/ILAC or Central Government Lab test reports if available, and show past performance for the last three financial years plus current year. Ensure GST/PAN and financials are ready for submission.

What documents are required for mat door coir bid in NW Railway?

Submit OEM authorization, GST certificate, PAN card, past performance certificates, financial statements, and technical conformity documents including mass, pile height, size, and color/design details. Test reports must be available on demand if claimed.

What are the testing standards for coir mat procurement in Railways?

Conformity must be proven by test reports from NABL/ILAC accredited labs or a Central Government Laboratory. Provide these reports on demand; ensure the mats meet the specified designation, mass, pile height, and size requirements.

When is the inspection of mats byNW Railway consignee required?

Inspection is to be conducted by the consignee as per tender terms. Coordinate delivery and inspection timing with NW Railway procurement team to align acceptance criteria and testing results.

What is the estimated value for the NW Railway mat tender 2026?

The estimated value is ₹186,900. Vendors should prepare bid pricing accordingly, ensuring compliance with OEM authorization and testing requirements to avoid rejection.

What happens if OEM authorization letter is missing in mat tender?

Bids without valid OEM authorization on manufacturer letterhead are deemed invalid and may be summarily rejected. Ensure the exact OEM authorization format and on-letterhead submission with the bid.

What are the delivery and penalty terms for NW Railway mat supply?

Delivery terms are not detailed in the provided data; penalties or LD terms are not specified. Review official ATC for delivery schedule, performance bonds, and LD clauses to avoid non-compliance.

How to verify conformity reports for coir mats in Railways tender?

Request NABL/ILAC accreditation or Central Government Lab conformity proof. Ensure reports cover designation, mass, pile height, color/design, and size per specification; keep ready for bidder on-demand verification.

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