Panchayati Raj Department Bihar Chair Mat-Cushion Tender Purnia Bihar 2026 - ISO/GST/1 Year Warranty

Tender Overview

The Panchayati Raj Department Bihar invites bids for a chair mat-cushion package in PURNIA, BIHAR 854102. The procurement covers items such as WALL FAN (6), EXHAUST FAN (2), OFFICE MOVING CHAIR (2), FINGER SCANNER (1), IRIS SCANNER (1), WEBCOME (1), ADF SCANNER (1), BLUETOOTH SPEAKER WITH MIC (1), CCTV CAMERA (8), and WIFIE (1). The scope includes materials with tying strings at corners for firm grip, colour specification, chair cushion suitability, and quilted finishing. An indicative bid quantity and a timeline are governed by a flexible option clause allowing up to ±25% quantity variation and extended delivery time based on the formula, with a minimum extension of 30 days. The tender emphasizes supplier qualification, including a valid GST, PAN, turnover records, and sample submission prior to bid closure. The inclusion of multiple items with a mixed hardware and office equipment profile suggests a broad supplier base and a strong compliance focus.

The key differentiator is the explicit option clause for quantity variation and extended delivery, plus mandatory samples and ISO-related work certification requirements. The procurement will rely on bidders meeting formal eligibility criteria, including turnover and prior experience documentation. This tender is located within the Bihar government procurement framework and targets vendors capable of meeting technical and administrative standards.

Technical Specifications & Requirements

• Category: MATERIAL (Tying Strings at corners for firm grip & stability)
• Category: COLOUR (Colour specification required)
• Category: OTHER REQUIREMENTS (Suitability of Chair Cushion, Quilted finish)
• Items in scope (from ATC): WELCOME items including fans, scanners, CCTV, and accessories as listed in the BOQ
• Delivery & sampling: Mandatory sample submission before bid closure; ISO certificate related work mentioned; 1 year Grantee & 3 year Warranty
• Documentation: GST, PAN, UID, turnover certificates (last 2 years, ₹50 Lakh/year target), authorization, and previous work certificates
• Standards & compliance: IS or ISO-related indications present; color and materialQuality focused.

Terms, Conditions & Eligibility

• EMD/Deposit: Not explicitly listed; bidders must review ATC for security deposits
• Experience & turnover: 2-year turnover target of ₹50 Lakh per year; prior similar work certificates required
• Delivery timeline: Delivery schedule per option clause; additional time computation with minimum 30 days
• Payment terms: Not specified; ATC indicates standard procurement payment terms apply
• Warranty: 1 year grantor and 3 year warranty requirement
• Sample & documentation: Mandatory sample submission; provide detailed item catalogs; notarized affidavit for non-blacklisting; GST returns (GSTR-3B)
• Eligibility documents: GST, PAN, UID, experience certificates, financial statements, OEM authorization, ITRs 2023-26
• Other clauses: Right to increase/decrease quantity (up to 25%), extended delivery period for additional quantities