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Western Railway Handloom Towels Tender IS 854 2026 B Bid Mumbai/India IS 854 Q2 Handloom Mark

Bid Publish Date

26-Jun-2026, 5:21 pm

Bid End Date

07-Jul-2026, 11:00 am

EMD

₹46,340

Value

₹23,16,600

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Progress

Issue26-Jun-2026, 5:21 pm
AwardPending
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Quantity

17550

Bid Type

Single Packet Bid

Key Highlights

  • • Handloom-only towel requirement with Handloom Mark certification
  • • 20% NPQ reserved for handloom-origin suppliers (KVIC/SHG/JLG/Coop/Producer Companies)
  • • IS 854 (Q2) compliance for all towel types (Turkish, Honeycomb, Huckaback)
  • • Advance sample provision prior to bulk manufacture
  • • 100% supply of goods; 25% quantity variation clause during and after contract
  • • Inspection regime: RITES pre-dispatch or consignee post-receipt
  • • DD in favor of PFA-WR payable at CHARCHGATE as an alternative to PBG
  • • GST applicable as per actuals; bidders responsible for GST calculation
  • • Delivery timing tied to original and extended delivery periods with minimum 30 days
  • • 20% NPQ reserved for handloom-origin items from KVIC/SHG/JLG networks

Tender Overview

Organization: Western Railway (Indian Railways) seeks supply of Handloom Cotton Turkish, Honeycomb and Huckaback Towels conforming to IS 854 (Q2), with handloom mark. Estimated value: ₹23,16,600; EMD: ₹46,340. Scope: supply of goods (no installation). Location: Mumbai region under Western Railway procurement. Unique requirement: exclusively handloom-produced towels; 20% NPQ reserved for handloom origin from KVIC/SHG/JLG/Co-ops. Includes advance sample provision for bulk orders and a 25% quantity variation option. Delivery terms align with contract order dates; GST advised by bidders. Audit/inspection by RITES pre-dispatch or consignee post-receipt as applicable.

Technical Specifications & Requirements

  • Category: Manufacturing/Material – Towels; Type: Handloom Turkish, Honeycomb, Huckaback; Weave/Size/Color: specify per IS 854 Q2; Ground to Pile Ratio: Not applicable for Turkish towels
  • Logo/Mark: Must include Handloom Mark; Advance Sample: to be provided for buyer approval before bulk manufacture
  • Standards & Compliance: IS 854 (Q2); Handloom origin requirement; 20% NPQ reserved from handloom clusters (KVIC/SHG/JLG/Coop/Self-help groups)
  • Inspection: Pre-dispatch by nominated agency (RITES) or post-receipt by consignee; bid must meet certificate/document requirements
  • EMD/Payment: ₹46,340 EMD; GST considerations per actuals; price to include all costs; delivery windows anchored to contract

Terms & Eligibility

  • EMD: ₹46,340; bid security acceptable as per terms; delivery terms allow 25% quantity variation
  • Eligibility: towels must be handloom-produced with Handloom Mark; 20% NPQ reserved from handloom origin
  • Documentation: upload required certificates/docs; compliance with ATC/Corrigendum; GST treatment per bidder
  • Delivery & Penalties: timelines and extensions governed by option clause; ensure timely delivery from last delivery order date
  • Payment Terms: GST handling to bidder’s advantage; payments per contract terms; DD/PBG acceptable; deliver hard copy within 15 days of award
  • Warranty/Quality: Handloom mark validation; advance sample approval; post-dispatch inspection as applicable

Key Specifications

  • Product: Handloom cotton towels (Turkish, Honeycomb, Huckaback)

  • Standard: IS 854 (Q2) compliant with Handloom Mark

  • Quantity/Value: Estimated ₹23,16,600; EMD ₹46,340

  • Handloom-origin quota: 20% NPQ reserved (KVIC/SHG/JLG/Coop/Self-help groups)

  • Sample: Advance samples required before bulk manufacture

  • Inspection: RITES (pre-dispatch) or Consignee (post-receipt)

Terms & Conditions

  • 25% variation in bid quantity allowed; contract quantity adjustments during delivery

  • GST handling per actuals; bidder responsible for applicable GST

  • Delivery schedule anchored to contract dates with minimum 30 days for extension

  • Handloom Mark mandatory; 20% NPQ reserved for handloom-origin suppliers

  • DD/PBG acceptable as performance security; hard copy must reach within 15 days

  • Pre-dispatch inspection by RITES; post-receipt inspection by consignee

Important Clauses

Payment Terms

GST as actuals; bidder bears GST impact; DD/PBG alternative permitted; payment terms aligned with contract

Delivery Schedule

Delivery starts from last date of original DO; extension formula: (increased quantity/original quantity) × original period; minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; extensions permitted under option clause; ensure timely delivery to avoid LD impact

Bidder Eligibility

  • Handloom towel production with Handloom Mark evidence

  • Minimum 20% NPQ eligibility for handloom-origin purchases (KVIC/SHG/JLG/Coop/Self-help groups)

  • Compliance with IS 854 (Q2) for towel products

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Handloom Cotton Turkish, Honeycomb and Huckaback Towels (V2) as per IS 854 (Q2)

Authority Records

MINISTRY OF RAILWAYS

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Documents 3

GeM-Bidding-9524207.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Manufacturing/Material Towel Type Turkish Towel
Manufacturing/Material Variety No, Mass (gram per square meter) Variety No-4, 500g
Size Size (Length x Width) (cm x cm) 120 x 60
Color Color White
Weave Weave Terry Weave
Other Requirement Ground to Pile Ratio ( Not Applicable for towel other than Turkish Towel) 1:3
Logo and Marking Handloom Mark Yes
Advance Sample Agree to provide Advance Sample(s) for buyer's approval before commencement of bulk manufacture and supply ( Applicable in case of orders placed against bid and not applicable in case of Direct Buying) Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar handloom towel supply

4

Financial statements / turnover proof

5

EMD submission document (DD or online payment receipt)

6

Technical bid documents and IS 854 (Q2) conformity statements

7

OEM authorization (if applicable) and Handloom Mark certification

8

Pre-dispatch / post-receipt inspection certificates (if already arranged)

Frequently Asked Questions

How to bid for handloom towels tender in Mumbai 2026 Western Railway

Bidders must meet eligibility criteria for handloom towel supply, provide Handloom Mark certification, and IS 854 (Q2) conformity. Submit EMD ₹46,340, GST details, and advance samples. Include KVIC/SHG/JLG origin documents for 20% NPQ eligibility, and inspection arrangements with RITES or consignee.

What documents are required for Western Railway handloom towel bid 2026

Required documents include GST certificate, PAN card, financial statements, experience certificates for similar handloom towels, EMD submission, technical conformity to IS 854 (Q2), Handloom Mark certification, and OEM authorizations if applicable.

What is IS 854 (Q2) compliance for towels in this tender

Towels must conform to IS 854 (Q2) and bear the Handloom Mark. Only handloom-produced towels qualify; Turkish, Honeycomb, and Huckaback weave types should meet standard dimensions, color, and weight specified by IS 854 (Q2).

What is the 20% NPQ handloom-origin requirement in this procurement

At least 20% of the Net Procurement Quantity must be sourced from handloom-origin items via KVIC or handloom clusters (SHG, JLG, cooperatives, producer companies). This quota ensures exclusive procurement from eligible handloom networks.

What are the payment terms and EMD details for this towel contract

EMD is ₹46,340; payment terms align with contract, GST as actuals. DD is acceptable as performance security payable to PFA-WR; post-award, scan copy acceptable with hard copy due within 15 days. GST handling follows bidder’s applicable rates.

What inspection process is used for Western Railway towel supply

Inspection can be pre-dispatch by RITES if ATC selects it; otherwise post-receipt inspection by the consignee. Bidders must prepare for both inspection approaches and provide necessary certificates and sample conformity before dispatch.

What is the delivery variation clause for this towel tender

The purchaser may increase/decrease quantity up to 25% at contract time and during the currency, using the specified delivery time formula. The minimum additional time is 30 days; if original period is shorter, the extra time equals the original period.

Where to submit advance samples for buyer approval in this tender

Advance samples must be provided for buyer approval before bulk manufacture. Ensure samples represent Turkish, Honeycomb, and Huckaback towel variants, bearing Handloom Mark and IS 854 (Q2) compliance; document sample acceptance in submission files.

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