Indian Army Oil, Air, Fuel Filters and Spares Tender 2026 Rajasthan DRM - 25% Quantity Option, Local Dealers Allowed

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for multiple spare parts including Oil Filter, Air Filter Element, Fuel Filter, Kit Pad Assy, Clutch Rel Bearing, Bearing Ball, Feed Pump, Coolant Hose, Wabcco Clutch Booster, Oil Seal, Cover Assy. The BOQ lists 11 items with unclear quantities, signaling a broad spares requirement rather than a fixed pack. The buyer allows local dealers to participate and requests samples before evaluation, emphasizing warranty quality and uptime. An option clause enables a 25% quantity increase at contracted rates, with delivery time adjustments based on original and extended periods. The tender’s operational context centers on readiness and field reliability, with emphasis on best-quality spares during the warranty period.

Technical Specifications & Requirements

• Product categories: engine consumables and associated mechanical components (filters, bearings, pumps, seals, hoses, clutch components).
• Certification/standards: Not specified in tender text; bidders should ensure OEM or equivalent quality and warranty coverage.
• Delivery scope: delivery period tied to last date of original delivery order; option-driven time extension formula: (increased quantity ÷ original quantity) × original delivery period, min 30 days.
• Sample requirement: samples to be provided before bid evaluation; local dealers are allowed to participate.
• Quantity/BOQ: 11 total items with no explicit unit quantities; evaluation will be based on sample conformity and competitive pricing.
• Warranty: bidders must guarantee best quality during warranty period; explicit warranty terms not detailed.

Terms, Conditions & Eligibility

• EMD/Deposit: not specified in supplied data; bidders should be prepared for standard EMD as per Army procurement norms.
• Delivery terms: delivery beginning from last date of original delivery order; extended delivery time follows the option formula.
• Eligibility: local dealer participation permitted; samples required; warranty demonstration expected.
• Pricing/quantities: option to increase bid quantity up to 25% during contract; price protection at contracted rates.
• Documentation: submit technical samples and warranty commitments; standard supplier documentation to be expected per terms.
• Penalties/Return: not detailed; bidders should anticipate standard performance and warranty enforcement.