Gear Lubricants, Compounded as per IS 2297
Indian Army
Posted:
3 July 2025
Closed:
24 July 2025
GEM
GEM
South Western Railway Gear Lubricants Tender IS 2297 (Q3) 2026
Bid Publish Date
16-Jul-2026, 12:48 pm
Bid End Date
23-Jul-2026, 11:00 am
Progress
Issue16-Jul-2026, 12:48 pm
AwardPending
Quantity
210
Bid Type
Single Packet Bid
Key Highlights
- • Gear lubricants must be IS 2297 (Q3) compliant
- • Test reports from Central Govt/NABL/ILAC accredited labs required on demand
- • GST invoicing to consignee with consignee GSTIN; GST portal payment proof required
- • Minimum shelf life at delivery: 3-5 years; usable shelf life 3 months
- • No sub-contracting without prior written consent from buyer
- • Data sheet must match bid specifications; non-conforming bids liable for rejection
Categories
2
Tender Overview
Organization: South Western Railway (Indian Railways) seeks supply of Gear Lubricants conforming to IS 2297 (Q3). The procurement scope is limited to the supply of Goods (no installation) with data sheet alignment and on-demand test reports from Central Govt/NABL/ILAC accredited labs. Key differentiators include explicit data-sheet verification, GST-compliant invoicing to consignee, and a minimum usable shelf life requirement. The tender emphasizes supplier accountability for delivery timelines and non-sub-contracting without consent. The opportunity targets lubricants that meet specified quality assurances and documentation readiness, with a data-driven evaluation framework.
Technical Specifications & Requirements
- Product category: Gear lubricants conforming to IS 2297 (Q3)
- Test reports: Availability of laboratory test reports from Central Govt/NABL/ILAC accredited lab; test report to be provided on demand
- Data sheet: Upload with bid; must match product specifications; mismatches may lead to rejection
- Shelf life: Minimum usable shelf life of 3-5 years; at supply, minimum 3 usable months remaining
- Scope: Bid price to include all costs; only supply of goods; no installation services
- Invoices: GST invoice in consignee name with consignee GSTIN; GST paid via portal screenshot
- Warranty/consumables: Not explicitly stated; focus is on documentation and delivery compliance
Terms, Conditions & Eligibility
- GST compliance: Bidder to determine GST; reimbursement as actuals or capped by quoted rate
- Certificates: Upload all required certificates/documents; missing certificates can lead to rejection
- Sub-contracting: No sub-contracting without buyer consent; liability remains with seller
- Delivery: Timely delivery required; inability to deliver may trigger termination
- Shelf life verification: Ensure minimum shelf life at delivery; data sheets must align with specifications
- Invoicing: GST invoice to be generated in consignee's name; GST portal confirmation required
- Penalties: Termination rights exist for non-compliance, delayed delivery, or misrepresentation
Key Specifications
-
IS 2297 (Q3) compliant gear lubricants
-
NABL/ILAC-accredited lab test reports available on demand
-
Bid data sheet aligned with product specifications
-
Minimum shelf life 3-5 years; at delivery minimum 3 months
-
Consignee GSTIN on invoice; GST portal payment confirmation
Terms & Conditions
-
GST applicability determined by bidder; reimbursement as actuals or capped
-
Data sheet mismatch triggers bid rejection
-
Delivery must be timely or contract termination possible
Important Clauses
Payment Terms
GST invoicing in consignee name with GSTIN; payment terms linked to delivery and GST portal confirmation
Delivery Schedule
Timely supply of gear lubricants; failure to deliver may trigger termination or penalties
Penalties/Liquidated Damages
Termination rights for non-compliance, delayed delivery, or misrepresentation
Bidder Eligibility
-
Experience in supplying gear lubricants to government agencies
-
Demonstrated ability to provide IS 2297 (Q3) compliant products
-
GST registration and solvency documentation; no undisclosed liabilities
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Gear Lubricants, Compounded as per IS 2297 (Q3)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Dharwad
Delivery Pincodes
580020
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Chiyadri Vamsi | 580020,O/o Sr.Divisional Mechanical Engineer South Western Railway, Diesel Loco Shed, Gadag Road, Hubli 580 020 | Dharwad | Karnataka | 580020 | 210 | 30 | - |
Authority Records
MINISTRY OF RAILWAYS
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Documents 4
GeM-Bidding-9615797.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
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Closed:
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Directorate Of Purchase And Stores
Posted:
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Closed:
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GEM
Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Grades | VG 320 |
| Test Reports | Availability of Test Report from Central Govt/NABL/ILAC accredited lab to prove conformity to specification | Yes |
| Test Reports | Test Report to be submitted to the Buyer on Demand (Select NA if Test report is not available) | Yes |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar gear lubricant supply
4
Financial statements or solvency proof
5
EMD submission documents (amount not specified in data)
6
Technical bid documents and product data sheets
7
OEM authorization or authorized dealer certificate (if applicable)
8
Lab test reports (on demand) from NABL/ILAC or Central Govt lab
Frequently Asked Questions
How to bid on gear lubricants tender in South Western Railway 2026?
Bidders must submit GST registration, PAN, experience certificates, financials, EMD documents, and technical data sheets. Ensure IS 2297 (Q3) compliance, upload NABL/ILAC test reports on demand, and provide OEM authorizations if applicable. The bid requires consignee GSTIN invoicing and data-sheet alignment with product specs.
What documents are required for IS 2297 lubricant bid in SWR?
Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD submission proof, technical data sheet, OEM authorization, and NABL/ILAC test reports if requested. Data sheets must match specifications; mismatches can cause rejection.
What standards and tests are required for lubricant tender 2026 SWR?
Product must be IS 2297 (Q3) compliant; test reports from Central Govt/NABL/ILAC accredited labs must be available on demand. Ensure data sheet aligns with IS 2297 performance criteria and provide on-request test documentation.
When is delivery expected for SWR gear lubricants contract?
Delivery timelines are defined in the contract; bidders must demonstrate capability for timely supply. Delays can trigger termination rights and potential penalties as per tender terms.
What are the GST requirements for gear lubricant bids in SWR?
Bidders must determine GST applicability; GST reimbursement is subject to actuals or the quoted rate (whichever is lower). Invoicing must be in the consignee's name with the consignee GSTIN, with GST portal payment proof.
How to ensure data-sheet conformity for SWR lubricant tender?
Upload the product data sheet with bid documents; ensure all technical parameters match the offered lubricant. Any unexplained mismatch may lead to bid rejection; verify IS 2297 (Q3) grade, viscosity, and performance specs before submission.
What is the scope of supply for the SWR lubricant bid?
Scope is strictly supply of goods; no installation services. Bid price must include all cost components. Confirm packaging, shelf life, and delivery quantities as per bidder data sheet and goods receipt standards.
Are OEM authorizations required for SWR lubricant tender 2026?
If applicable, provide OEM authorization or authorized dealer certificates. This ensures product authenticity and compliance with IS 2297 (Q3) and enables smoother evaluation for government sourcing.
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Documents 4
GeM-Bidding-9615797.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS