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Nlc India Limited Gear Lubricants Tender Cuddalore Tamil Nadu IS 1118 XP90 Oil 2026

Bid Publish Date

15-Jul-2026, 5:50 pm

Bid End Date

25-Jul-2026, 5:00 pm

EMD

₹50,000

Location

CUDDALORE , TAMIL NADU
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Progress

Issue15-Jul-2026, 5:50 pm
AwardPending
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Quantity

23730

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: OIL HPGO - XP90 or equivalent from PSU oil companies
  • • Technical standards: IS 1118 (Q3) and V3 viscosity category
  • • Regulatory/Policy: procurement restricted to IOCL, BPCL, HPCL, Balmer Lawrie
  • • EMD amount: ₹50,000; payment terms to follow tender
  • • Option clause: up to 25% quantity variation during contract and extended delivery
  • • Delivery terms: supply-only scope, with delivery commencing from last date of original delivery order
  • • Packing: packing size to be specified; marking and labeling per contract
  • • ATC compliance: signed documents as required by Buyer Added ATC

Categories 2

PETROLEUM PRODUCT GEAR

Tender Overview

Organization: Nlc India Limited (Materials Management) seeks supply of OIL HPGO - XP90 or equivalent on LTE basis, conforming to IS 1118 (Q3), for delivery in CUDDALORE, TAMIL NADU 605106. Category: Gear lubricants, multipurpose extreme pressure gear oil. EMD: ₹50,000. Estimated value and quantity details are not disclosed in the BOQ. Purchaser allows quantity variation up to 25% during contract and extended delivery periods with pro-rated timelines. This procurement follows policy mandating procurement from Government PSU oil companies (IOCL, BPCL, HPCL, Balmer Lawrie).

Technical Specifications & Requirements

  • Product: OIL HPGO - XP90 or equivalent; rated for high-performance gear lubrication under EP conditions.
  • Standards: IS 1118 (Q3); grade must meet V3 classification for gear lubricants.
  • Category details: Types of gear lubricants; viscosity grade; packing size; delivery as supply-only.
  • ATC requirements: Fillable document set; adherence to government PSU sourcing policy; supplier must provide OEM/authorized certifications and compliance with specified IS standard.
  • Packing/Marking: Packing size and labeling as per tender; ensure proper sealing and labeling for supply chain integrity.

Terms & Eligibility

  • EMD: ₹50,000 (Demand Draft/online as per tender terms).
  • Delivery: Delivery schedule to commence per original delivery order; option clause allows up to 25% quantity variation and extended delivery with prorated days.
  • Scope: Bid price to include all costs; procurement restricted to PSU oil companies per ATC (IOCL, BPCL, HPCL, Balmer Lawrie).
  • Documentation: Submit required bidder documents per ATC; no BOQ items listed; ensure compliance with PU/PSU sourcing policy.

Key Specifications

  • Product/service: Gear lubricants (Extreme Pressure multipurpose oil), XP90 or equivalent

  • Category: General requirements; viscosity grade unspecified beyond V3

  • Standards: IS 1118 (Q3) conformity

  • Packing/Marking: packing size details to be provided by bidder

  • Delivery: supply-only; option to adjust quantity by ±25%; delivery period adjusted accordingly

  • Vendor eligibility: PSU oil company preference; OEM authorizations required

  • Quality/Testing: must meet IS 1118 (Q3) and EP gear oil specifications

Terms & Conditions

  • EMD of ₹50,000 required with bid submission

  • Option clause allows 25% quantity fluctuation during contract

  • Sourcing policy requires PSU oil companies (IOCL/BPCL/HPCL/Balmer Lawrie)

  • Delivery schedule linked to original order date; extended periods conditional

  • Packing size and marking must align with tender specifications

Important Clauses

Payment Terms

Bid price to include all cost components; EMD ₹50,000; payment terms per policy tender terms

Delivery Schedule

Delivery to commence from the last date of the original delivery order; option period for increased quantities with prorated days

Penalties/Liquidated Damages

LD/penalty details not explicitly provided; follow standard government procurement provisions

Bidder Eligibility

  • Must supply gear lubricants meeting IS 1118 (Q3) and V3 grade

  • Must be authorized to distribute PSU oil company products (IOCL/BPCL/HPCL/Balmer Lawrie)

  • Must provide OEM authorization and ISI/ISO credentials, and GST/PAN documentation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Gear Lubricants, Multipurpose (?Extreme?Pressure?Gear? Oil?) (V3) Conforming to IS 1118 (Q3)

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

9

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

11970

Delivery Locations

1

Delivery Cities

Cuddalore

Delivery Pincodes

607807

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
G Selvam607807,MINES SUB STORES, NEW SERVICE UNIT, NLC INDIA LIMITED, NEYVELICuddaloreTamil Nadu607807-11970-

Authority Records

MINISTRY OF COAL

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Documents 4

GeM-Bidding-9611768.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Requirements Types of Gear Lubricants, Multipurpose (?Extreme?Pressure?Gear?Oil?) EP Type API GL-4
General Requirements Viscosity Grade SAE 90
Packing and Marking Packing Size 210L

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar lubricant supply

4

Financial statements (audited, if applicable)

5

EMD submission proof (₹50,000)

6

Technical bid documents and compliance certificates

7

OEM authorization / PSU supplier certifications

8

Any ISI/ISO certifications relevant to gear lubricants (if specified)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for gear lubricant XP90 IS 1118 tender in Tamil Nadu

Bidders must submit GST, PAN, experience certificates, financials, EMD ₹50,000, and technical compliance documents. Ensure IS 1118 (Q3) and V3 viscosity. Include OEM authorization and PSU sourcing adherence. Delivery terms follow original order dates with 25% quantity variation rights.

What documents are required for PSU oil lubricants tender in Tamil Nadu

Required documents include GST certificate, PAN, company’s experience certificates in similar lubricant supply, audited financial statements, EMD receipt for ₹50,000, technical bid, OEM authorization, and any IS/ISO certifications. Ensure compliance with ATC and packing/marking rules.

What are the technical specifications for IS 1118 lubricants in this tender

Product must be XP90 or equivalent, conforming to IS 1118 (Q3) with V3 grade. Packing size must be specified by bidder. Government policy requires PSU-sourced lubricants from IOCL, BPCL, HPCL, or Balmer Lawrie, with OEM authorization.

When is the delivery period for the lubricant tender in Tamil Nadu

Delivery schedule is tied to the original delivery order date; option to increase quantity up to 25% during contract and extended periods is allowed, with prorated additional days as per clause. Exact dates depend on purchase order issuance.

What is the EMD amount for the gear oil tender in Cuddalore

The EMD amount is ₹50,000. Submit via demand draft or online transfer as per tender terms. EMD is required to participate and must be valid through bid evaluation and award processes.

Which PSUs are eligible suppliers for this lubricant procurement in Tamil Nadu

Eligible suppliers must source lubricants from government PSUs IOCL, BPCL, HPCL, and Balmer Lawrie. Vendors should provide OEM authorizations and confirm IS 1118 (Q3) compatibility, with proper packing and labeling per tender terms.

What are the packing size and labeling requirements for this lubricant tender

Bidder must specify packing size in the offered product. Marking must comply with contract requirements, enabling traceability and safe handling. Ensure packing integrity and compatibility with EP gear oil storage and distribution standards.

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