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Indian Army MFP Printer Tender Cachar Assam 3 Years Onsite Warranty ISO/IS 550 Compliant 2026

Bid Publish Date

13-Jun-2026, 1:01 pm

Bid End Date

20-Jun-2026, 1:00 pm

Location

CACHAR , ASSAM
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Progress

Issue13-Jun-2026, 1:01 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Indian Army/Department Of Military Affairs invites bids for an A3 Size Multifunction Printer (MFP) to support general printing, scanning, copying, and fax capabilities where applicable. The procurement site is CACHAR, ASSAM 788001. While the exact estimated value and EMD are not disclosed, bidders should expect a formal quantity variation clause of up to 25%, with pricing at contracted rates. The supplier must provide genuine, non-refurbished equipment, OEM-backed warranty, and service through authorized channels. A key differentiator is compliance with lifecycle support, including spare parts availability and non-EOL status at supply time. Demonstrations and acceptance testing may be required to confirm specification alignment.

Technical Specifications & Requirements

  • Printing Technology: General printing information captured in tender narrative
  • Type of Printing: Monochrome/Colour capabilities to be clarified in BOQ
  • Availability of Fax: Noted as a potential feature consideration
  • RAM Size: Required memory specification must be provided by bidder
  • Storage Capacity: Minimum GB storage to be defined by vendor
  • Print Speed (ISO 24734): Minimum speeds for A4 monochrome/colour per standard applicable to Laser/LED or Inkjet MFPs
  • Duplex Printing: Auto duplexing supported (2-sided) per bid requirements
  • Document Handling: Original document feeder type for scanning/copying; number of main paper trays; total tray capacity at 75 GSM
  • Connectivity: Required connectivity options to be specified (USB, Ethernet, Wi-Fi)
  • Warranty: On-site warranty for 3 years; extended warranty terms to be defined
  • Post-supply Support: OEM-backed warranty and service through authorized channels; lifecycle and spares must be available; not declared EOL at supply time
  • Certification: Compliance with OEM and standardization requirements; demonstration/testing as needed

Terms, Conditions & Eligibility

  • EMD: Not disclosed in available data; bidders must align with bid document norms
  • Delivery Terms: Option clause allows quantity variation up to 25%, with delivery extension rules tied to contracted quantities and original delivery period
  • Warranty & Support: 3 years comprehensive onsite warranty from installation date; OEM-authorized service
  • Documentation: Submit GST registration, PAN, experience certificates, financial statements, EMD documents, technical bid, OEM authorizations
  • Lifecycle Commitment: Product must not be End-of-Life at supply and must have spares, updates, and service support for a reasonable period
  • Demonstration: May require product demonstration, testing, and validation prior to acceptance
  • Compliance: Bid must satisfy all technical specs, scope, and terms; bidder must declare non-blacklisted status

Key Specifications

    • Product/category: A3 Size Multifunction Printer (MFP) for printing, scanning, copying (and potential fax)
    • Printing performance: Minimum ISO/IEC 24734 speeds for A4 (monochrome/color) to be specified per laser/LED or inkjet class
    • Memory: RAM Size in MB to be provided by bidder; ensure adequate performance for MFP tasks
    • Storage: Minimum GB storage capacity to be specified
    • Duplexing: Auto duplex printing/copying (2-sided) capability
    • Document handling: Original document feeder type; number of main paper trays; total capacity at 75 GSM
    • Connectivity: USB, Ethernet, and wireless options as applicable
    • Warranty: 3 years onsite warranty; extended warranty terms to be confirmed
    • Certification/Compliance: OEM-backed warranty, non-EOL confirmation, and OEM authorization

Terms & Conditions

  • EMD amount and exact delivery timelines are not disclosed in the provided data

  • 25% quantity variation allowed during contract with extended delivery rules

  • OEM-backed warranty and authorized service channels required; product must not be EOL

Important Clauses

Payment Terms

Details not specified; follow bid document terms and OEM warranty/AMC provisions

Delivery Schedule

Option to increase quantity up to 25%; delivery period starts from last date of original delivery order

Penalties/Liquidated Damages

Not explicitly stated; standard procurement penalties may apply for late delivery or non-compliance per bid conditions

Bidder Eligibility

  • Not blacklisted by Central/State Government or PSU

  • Authorized to supply genuine OEM products; traceable via OEM serial validation

  • Must provide OEM-backed warranty and authorized service support

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

A3 Size Multifunction Printer (MFP) (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 3

GeM-Bidding-9446744.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Colour Or higher
General Product Information Availability of Fax No
Hardware Configuration RAM Size (MB) 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher
Hardware Configuration Storage Capacity (in GB) 0, 128, 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 2, 3, 4, 5, 6 Or higher
Document and Paper Handling Total Main Paper Tray Combined Capacity (Number) at 75 GSM 1001 to 2000, 2001 to 3000, 3,001 to 5,000, 5,001 to 7,000 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MFP supply

4

Financial statements (last 2-3 years)

5

EMD payment proof (as applicable)

6

Technical bid documenting specifications and compliance

7

OEM authorization/authorization letter from the OEM

8

Authorized service partner details

9

Demonstration/test reports (if requested)

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Indian Army MFP tender in Cachar Assam 2026?

Bidders should submit GST, PAN, experience certificates, financial statements, EMD proof, OEM authorization, and a technical bid detailing MFP specifications (RAM, storage, speeds per ISO 24734), plus a demonstration if required. Ensure OEM-backed onsite 3-year warranty and compliance with 25% quantity variation terms.

What documents are required for the MFP tender in Assam?

Submit GST certificate, PAN, experience certificates for similar MFP supply, financial statements for the last 2-3 years, EMD proof, technical bid, OEM authorization, and service partner details. Include device specs, warranty quotes, and non-EOL confirmation from the OEM.

What are the key technical specifications for the MFP tender?

Key specs include A3 size MFP, printing technology classification (laser/LED vs inkjet), RAM size in MB, storage in GB, auto duplexing, number of main trays with total 75 GSM capacity, and on-site 3-year warranty with OEM support.

What is the warranty and after-sales requirement for the printer bid?

The bid requires OEM-backed warranty with authorized service channels. The base term is 3 years onsite warranty from installation, with options for extended coverage. Service includes repair, replacement, and technical assistance within warranty.

How is quantity variation handled in this printer procurement?

The purchaser may increase or decrease quantity up to 25% at award, and may extend delivery time proportionally; calculations use (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What standards or certifications must the MFP meet for this tender?

Bidders must ensure OEM-authorized products with traceable serial validation, non-EOL status at supply, and compatibility with standard government procurement practices; ISO/IEC 24734 alignment for published speeds is expected.

When will demonstrations or acceptance testing occur for the MFP?

Where specified in the bid, bidders must arrange demonstration, testing, and validation to confirm compliance with the stated specifications before final acceptance and procurement release.

What is the location and scope of the government tender for the printer?

Opportunity located in CACHAR, ASSAM 788001 under Indian Army procurement for an A3 size MFP with OEM-backed warranty, 25% variation flexibility, and lifecycle support.

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