Entry and Mid Level Laptop - Notebook,Multimedia Projector (MMP)
Forest Department
NAGPUR, MAHARASHTRA
Posted:
21 May 2025
Closed:
3 June 2025
GEM
GEM
Government Colleges Of Madhya Pradesh Laptop/All-in-One PC/Projector Tender CHHINDWARA MP 2026 ISO 9001
Bid Publish Date
14-Jul-2026, 1:23 pm
Bid End Date
28-Jul-2026, 2:00 pm
Location
Progress
Issue14-Jul-2026, 1:23 pm
AwardPending
Quantity
3
Category
Multimedia Projector (MMP)
Bid Type
Two Packet Bid
Key Highlights
- • ISO 9001:2015 certification required for bidder or OEM
- • Minimum three years of relevant experience and CA-certified turnover
- • Mandatory sample submission and testing with signed Sample Receipt
- • Minimum one year warranty on all items; on-site OEM warranty
- • GSTIN, PAN, EFT details and cancelled cheque mandatory
- • Non-blacklisting certificate on ₹100 stamp paper required
- • OEM authorization and product catalogs to verify against OEM website
- • up to 25% quantity variation under option clause during contract
Categories
4
Tender Overview
The Government Colleges Of Madhya Pradesh procurement aims to acquire multiple IT and audiovisual items for the Department Of Higher Education, CHHINDWARA, MADHYA PRADESH. Target categories include Entry and Mid Level Laptop/Notebook (Q2), All-in-One PC (V2) (Q2), and Multimedia Projector (MMP) with on-site OEM warranty. While the exact estimated value and EMD are not disclosed, the package contemplates a scalable quantity, recognizing option clauses allowing up to a 25% quantity variance. Unique requirements include ISO 9001 certification for bidders, mandatory sample submission, and a minimum one-year warranty on all items. A three-year turnover certificate and CA-certified financials are required, alongside OEM/product catalog verification. This tender emphasizes conformity to specified technical standards and rigorous pre-qualification tests, ensuring supply quality for government classroom deployments.
Technical Specifications & Requirements
- Product categories: Entry and Mid Level Laptops/Notebooks (Q2), All-in-One PCs (V2) (Q2), Multimedia Projectors (MMP)
- Key items: Laptops with factory pre-loaded OS, RAM and storage specs; All-in-One PC configurations; Projectors with specified brightness, native resolution, optical zoom, and light source type
- Display/Storage/Memory: RAM size, storage capacity, display diagonal in inches/cm, native resolution, brightness in lumens
- Connectivity/Ports: Mouse/keyboard connectivity, number of ports
- Warranty: On-site OEM warranty for light source and overall warranty minimum of 1 year
- Certification/Standards: ISO 9001:2015; GSTIN, PAN; non-blacklisting certificate; OEM authorization/certificates; product catalog and test samples
- Delivery/Testing: Sample testing at buyer’s office; bid samples must meet exact specifications; delivery timelines linked to order quantity with option clause
- Other: GST, EFT, cancelled cheque, ITRs for 2022-23 to 2024-25; three years’ CA-certified turnover
Terms, Conditions & Eligibility
- EMD/Financials: CA-certified turnover for 3 years; ITRs for 2022-23 to 2024-25; GST registration; PAN; EFT details; cancelled cheque
- Experience: Minimum three years of relevant experience; sample testing at buyer’s office; performance in similar projects
- Documentation: Technical bid with ISO 9001:2015, OEM authorizations, product catalogs; non-blacklisting certificate on ₹100 stamp paper
- Warranty/Aftermarket: All items with minimum one year warranty; on-site OEM warranty terms
- Submission/Test: Upload scanned Sample Receipt in GeM technical bid; physical samples before bid end date/time; sample must pass testing
- Delivery/Clauses: Option clause allows ±25% quantity adjustment; delivery period calculations with minimum 30 days; extended delivery periods possible
- Compliance: Bidder must upload government supply certificate for offered product and ensure specification parity
Key Specifications
-
Laptop/Notebook (Entry & Mid Level): factory pre-loaded OS, specified RAM, storage capacity, display size, number of ports
-
All-in-One PC (V2): integrated display, processor, RAM, storage, OS, and warranty coverage
-
Multimedia Projector (MMP): brightness (lumens), native resolution, optical zoom capability, light source type, minimum life hours, on-site warranty
-
On-site OEM warranty for light source and overall device warranty terms
-
IS 9001:2015 and OEM certification compliance, product catalogue verification
-
Sample submission requirements and testing at buyer’s office with acceptance criteria
Terms & Conditions
-
Option clause allows ±25% quantity variation with corresponding delivery adjustments
-
Mandatory ISO 9001:2015 certification and OEM authorizations
-
3-year CA-certified turnover and annual IT RCT documentation
-
Minimum 1-year warranty; on-site OEM warranty for projector light source
-
Sample submission required two working days before bid end date; signed Receipt mandatory
Important Clauses
Payment Terms
No explicit payment terms provided; bidder must align with government norms and contract-specific terms
Delivery Schedule
Delivery period linked to order date with option for extended period; minimum 30 days for additional time
Penalties/Liquidated Damages
Not specified in detail; standard government procurement penalties may apply for delays
Bidder Eligibility
-
Minimum three years of relevant experience in supplying educational IT equipment
-
CA-certified turnover for three preceding years
-
ISO 9001:2015 certification and OEM authorizations for offered products
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , All in One PC (V2) (Q2) , Multimedia Projector (MMP) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Chhindwara
Delivery Pincodes
480115
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Chandrashekhar Usrethe | 480115,GOVT EXCELLENCE SCHOOL CAMPUS CHOURAI | Chhindwara | Madhya Pradesh | 480115 | 1 | 30 | - |
Authority Records
HIGHER EDUCATION DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9604319.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
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Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Home |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Historical Data
Required Documents
1
GST Registration Certificate (GSTIN)
2
PAN Card
3
CA-certified Turnover for 3 years
4
ITR for 2022-23, 2023-24, 2024-25
5
ISO 9001:2015 certification
6
Non-blacklisting certificate on ₹100 stamp paper
7
OEM authorization/certification for offered products
8
Product catalogs and OEM website references
9
Sample submission receipt (scanned) uploaded to GeM
10
EFT details and cancelled cheque
11
Bidder’s technical bid documents confirming exact specifications
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for laptop and projector tender in CHHINDWARA MP 2026?
Bidders must ensure ISO 9001:2015 certification, provide OEM authorizations, CA-certified turnover for three years, GSTIN, PAN, ITRs for 2022-23 to 2024-25, and submit required samples two working days before bid end date. Include product catalogs and sample receipts uploaded to GeM.
What documents are required for MP higher education equipment tender?
Submit GSTIN, PAN, ITRs for three years, CA-certified turnover, ISO 9001:2015, non-blacklisting certificate, OEM authorization, product catalogs, EFT details, cancelled cheque, and sampled equipment documentation to validate specifications.
What are the technical standards for projectors in this MP tender?
Projectors must meet specified brightness, native resolution, light source type, and minimum life hours; on-site OEM warranty applies; ensure sample passes buyer testing and that catalog references align with OEM site data.
How is quantity variation handled in this MP procurement?
The purchaser reserves option to increase/decrease quantity up to 25% of bid quantity at contract, with delivery period adjustments calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
What is the warranty requirement for all items in this MP tender?
All items carry a minimum one-year warranty; on-site OEM warranty applies for the light source and overall device performance, with testing and acceptance required before final approval.
What is required for sample submission in this MP bid?
Bidder must submit samples at the buyer’s office; two working days before bid end date; obtain a signed and stamped 'Sample Receipt' and upload scanned receipt to GeM as part of technical bid.
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Documents 5
GeM-Bidding-9604319.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS