Police Department Kerala Projector, Laptop & Screen Tender Ernakulam 2025 - On-site OEM Warranty & GST Terms
Police Department
ERNAKULAM, KERALA
Posted:
17 November 2025
Closed:
27 November 2025
GEM
GEM
National Education Society For Tribal Students IT Equipment Tender Kasargod Kerala 2026 – IPv6 Ready Laptops, Projectors & Printers with OEM Warranty
Progress
Issue13-Jul-2026, 6:36 pm
AwardPending
Quantity
18
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Key Highlights
- • IPv6 readiness requirement for IT equipment from day one
- • Up to 25% quantity variation at contracted rates during and after contract
- • On-site OEM warranty for projector light source and overall hardware
- • OEM authorization and OEM-certified installation/commissioning necessary
- • Data sheet alignment with bid; mismatch triggers rejection
- • Delivery and installation at Eklavya Model Residential Sports School, Kerala
Categories
7
Tender Overview
The National Education Society For Tribal Students under the Ministry Of Tribal Affairs invites bids in Kasargod, Kerala for entry and mid-level IT equipment including laptops (Q2), multimedia projectors (MMP), projector screens (V2), and computer printers (V2). Estimated value is ₹604,413.00. Bidders should understand the scope encompasses factory pre-loaded OS, IPv6 readiness, and standard classroom deployment at the Eklavya Model Residential Sports School, Karinthalam, Payyannur. A key differentiator is the option clause allowing up to 25% expansion of quantity at contracted rates and a flexible delivery window tied to the original and extended delivery periods. The purchase location and delivery address are clearly defined, and data sheet matching is required to prevent mismatches in technical parameters.
Technical Specifications & Requirements
- Product categories: Laptop (Q2), Multimedia Projector (MMP), Projector Screen (V2), Computer Printer (V2).
- Core requirements: Factory pre-loaded OS, IPv6 readiness, minimum display and memory specs corresponding to entry/mid-level configurations, and projector specifications including brightness, native resolution, light source type, life hours, and screen size in inches.
- Screen & display: Projector screen size and supported display resolution/aspect ratio as per standard.
- Warranty & OEM: On-site OEM warranty for light source and overall warranty; OEM-certified installation and commissioning.
- Connectivity & accessories: Included accessories, print speed specs per ISO/IEC 24734, and USB/HDMI connectivity.
- Construction & installation: Up/down screen pull, mounting type, and installation at Eklavya Model Residential Sports School campus.
- Compliance: IT equipment to be IPv6 ready from day one; data sheet alignment with bid.
- Other: Minimum printing speeds for A4/A3, duplexing, and paper handling capacity.
Terms, Conditions & Eligibility
- Delivery terms: Delivery/installation at Eklavya Model Residential Sports School, Karinthalam, 670353; delivery period linked to original and extended orders with a minimum 30-day extension rule.
- Pricing flexibility: Option clause allows ±25% quantity variation at contracted rates.
- Eligibility & financials: Bidder must not be in liquidation; 3+ years of regular supply to Central/State Govt bodies; OEM authorization and installation capability.
- Documentation: Data sheets must match offered product specifications; non-compliance risks rejection.
- Warranty & support: On-site OEM warranty coverage and post-installation support requirements.
- Compliance checks: IPv6 readiness; malicious code certificate submission; resellers/OEM certifications to be demonstrated.
Key Specifications
-
Entry/mid-level laptop with factory pre-loaded OS, IPv6 ready
-
Projector: brightness, native resolution, light source type, life hours
-
Projector screen: diagonal size in inches and mounting type
-
Printer: printing speed per ISO/IEC 24734 (A4/B/W & Color), duplexing
-
Memory and storage: RAM size, storage capacity (GB)
-
Connectivity options and included accessories
-
Warranty: On-site OEM warranty for all items, including light source
Terms & Conditions
-
Delivery to Eklavya Model Residential Sports School, Karinthalam, Kerala
-
Bidder must meet 3+ years govt supply experience and non-liquidation status
-
25% quantity variation rights and extended delivery period provisions
Important Clauses
Payment Terms
Payment terms tied to delivery/installation; any advance payments subject to government norms.
Delivery Schedule
Delivery must commence from the last date of the original delivery order; minimum 30 days for additional time when exercising option clause.
Penalties/Liquidated Damages
Penalties for late delivery or non-conformance not specified; LD details to be confirmed during bid evaluation.
Bidder Eligibility
-
3+ years of regular supply to Central/State Govt or PSU
-
Non-liquidation, no court receivership or insolvency
-
OEM authorization and installation capability by OEM-certified resources
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , Multimedia Projector (MMP) (Q2) , Projector Screen (V2) (Q3) , Computer Printer (V2) (Q2)
Advisory Bank
Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kasaragod
Delivery Pincodes
671314
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ramendra Kumar Dixit | 671314,EMRS Karinthalam, Kasargod, Kerala, 671314 | Kasaragod | Kerala | 671314 | 15 | 30 | - |
Authority Records
MINISTRY OF TRIBAL AFFAIRS
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 7
GeM-Bidding-9600705.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Directorate Of Collegiate Education Multimedia Projector & Desktop Computer Tender Kerala - Q2 Equipment Procurement 2025
Directorate Of Collegiate Education
KASARGOD, KERALA
Posted:
21 November 2025
Closed:
1 December 2025
GEM
Tender Results
Loading results...
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Entry Level |
| Processor | Processor Number | AMD Ryzen 3 5425U, Intel Core i3 - 1215U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Linux |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates showing govt/PSU supply in last 3 years
4
Financial statements and bid financials
5
EMD/Security deposit documentation (if applicable)
6
Technical data sheets of offered products
7
OEM authorization/authorization for resellers
8
Installation, commissioning, and training plan (if applicable)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the IT equipment tender in Kerala 2026
Bidders must meet eligibility criteria, submit GST, PAN, experience certificates, financials, and OEM authorizations. Include complete data sheets for laptops, projectors, screens, and printers, confirm IPv6 readiness, and ensure installation plan by OEM-certified personnel. Delivery address is in Kerala; 25% quantity variation clause applies.
What documents are required for government IT equipment bids in Kasargod
Required documents include GST certificate, PAN, experience certificates showing GOVT/PSU supply for 3+ years, financial statements, EMD (if applicable), data sheets matching products, OEM authorization, and installation/commissioning plans. Data sheet accuracy is critical for bid acceptance.
What are the technical specs for the projector and screen in this procurement
Projector specs include brightness, native resolution, light source type and life hours, plus screen diagonal size in inches and mounting type. Projector screen must support specified diagonal sizing and installation. Ensure compatibility with classroom setup and IPv6 networked devices.
What is the delivery address and installation scope for Kerala bid
Delivery and installation location is Eklavya Model Residential Sports School, Karinthalam, Payyannur, Kerala 670353. Installation and commissioning may be by OEM-certified personnel; ensure on-site support and training as per scope of supply.
What are the key eligibility criteria for the National Education Society procurement
Eligibility requires non-liquidation status, 3+ years of govt/PSU supply experience, and demonstrated OEM authorization. Bidders must provide contracts or work orders from prior years, plus data sheets and installation capability by OEM-certified teams.
What are the delivery terms and quantity variation rules
The purchaser may increase/decrease quantity by up to 25% at contracted rates at placement or during currency. Delivery commencement is from the last date of original order; extended time is computed as (additional quantity/original quantity) × original period, minimum 30 days.
What warranty is required for the IT equipment tender in Kasargod
On-site OEM warranty is required for all items, including the projector light source. The contract may specify duration in years and may require installation/maintenance support; ensure warranty terms are clearly documented in the data sheets submitted.
How to ensure data sheet alignment with offered products
Data sheets must precisely reflect offered item specifications; any mismatch can lead to bid rejection. Cross-check RAM, storage, display specs, projector brightness, resolution, and accessory lists against BOQ expectations prior to submission.
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Historical Analysis
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Documents 7
GeM-Bidding-9600705.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS