PABX System - EPABX (V2)
Indian Army
JHANSI, UTTAR PRADESH
Posted:
18 February 2025
Closed:
10 March 2025
GEM
GEM
National Institute Of Biologicals EPABX System Tender Uttar Pradesh 2026 – ISI/Make in India Certified PABX with SIP/PRI
Bid Publish Date
08-Jun-2026, 12:13 pm
Bid End Date
23-Jun-2026, 1:00 pm
EMD
₹2,56,000
Value
₹1,28,00,000
Location
Progress
Issue08-Jun-2026, 12:13 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The National Institute Of Biologicals in Gautam Buddha Nagar, Uttar Pradesh seeks an EPABX (PABX) system with MDF support, SIP extensions, PRI trunks, and scalable analogue/digital port expansion. Estimated contract value is ₹1,28,00,000 with an EMD of ₹2,56,000. The procurement targets a server-based or hybrid EPABX architecture capable of hosting multiple extension types (analogue, digital, SIP) and expanding to include additional ports. A key differentiator is the requirement for a comprehensive warranty period and government/PSU experience, plus adherence to Make in India standards and vendor integrity practices. The project scope emphasizes interoperability with government networks, robust extension and trunk support, and scalable expansion for future needs. Final delivery and integration must align with government procurement norms and ensure seamless operation within the institute’s communication ecosystem.
Technical Specifications & Requirements
- MDF (Number of Pair) specifications to be confirmed; primary focus on fault-tolerant MDF implementation.
- EPABX system Implementation Technology/Architecture: server-based or hybrid EPABX with scalable extension framework.
- Analogue Extensions / FX S ports: number to be defined; system must support analogue integration.
- Expandable upto: TDM/FSX ports capacity for future growth.
- Digital Extensions: count and compatibility with SIP/TDM.
- Analogue Junction/FXO ports: count required for legacy connectivity.
- SIP Extensions: current count and future expansion to SIP Extensions Expandable upto capacity.
- SIP Trunks (CHANNELS) and PRI TRUNKS: specified channel counts and compatibility.
- Total Number of Servers Included: note if server-based deployment is included.
- Comprehensive Warranty: duration in YEARS and coverage scope.
Terms, Conditions & Eligibility
- Experience Certificate for supply to Govt/PSU/renowned private organizations along with Supply/Purchase Order.
- If registered under MSME or NSIC: enclose EMD exemption certificate.
- Include Make in India authorization certificate.
- Upload signed Integrity Pact as per buyer policy.
- Ensure compliance with government procurement terms and provide complete documentation with bid.
Key Specifications
-
EPABX system with MDF support and scalable port expansion
-
Analogue, Digital, SIP extensions and SIP trunks
-
PRI trunks compatibility
-
Server-based or hybrid architecture with total servers specified
-
Comprehensive warranty term and service levels
-
Make in India authorization & govt/PSU experience
Terms & Conditions
-
EMD: ₹2,56,000 or MSME/NSIC exemption certificate
-
Experience: govt/PSU supply certificates required
-
Make in India certification mandatory
-
Integrity Pact to be uploaded with bid
-
Warranty period and coverage clearly defined
Important Clauses
Payment Terms
Payment terms to be defined in bid; ensure alignment with govt procurement norms and éventual milestone payments post delivery and acceptance.
Delivery Schedule
Delivery and integration timeline to be specified; ensure compatibility with institute operations and installation timelines.
Penalties/Liquidated Damages
LD terms to be detailed; ensure penalty rates for delays and non-compliance with warranty obligations.
Bidder Eligibility
-
Experience in supplying EPABX/PABX systems to Govt/PSU bodies
-
Financial stability demonstrated via audited statements
-
Make in India authorization and OEM certifications
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
PABX System - EPABX (V2) (Q2)
Authority Records
MINISTRY OF HEALTH AND FAMILY WELFAREHEALTH AND FAMILY WELFARE DEPARTMENT
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Documents 6
GeM-Bidding-9426081.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| MAIN DISTRIBUTION FRAME(MDF) | MDF (Number of Pair) | 400 |
| EXTENSION AND TRUNK/JUNCTION | EPABX system Implementation Technology/Architecture | Server Based ( Switching through Call Serever Application ) |
| EXTENSION AND TRUNK/JUNCTION | Number of Analogue Extensions /FXS ports | 384, 1600 |
| EXTENSION AND TRUNK/JUNCTION | Expandable upto(TDM ports/FSX ports) | 896 |
| EXTENSION AND TRUNK/JUNCTION | Number of Digital Extensions | 8 |
| EXTENSION AND TRUNK/JUNCTION | Number of Analogue Junction/FXO ports | 16 |
| EXTENSION AND TRUNK/JUNCTION | Number of SIP Extensions | 256 |
| EXTENSION AND TRUNK/JUNCTION | SIP Extensions Expandable upto | 512 |
| EXTENSION AND TRUNK/JUNCTION | Number of SIP Trunks (CHANNELS) | NA |
| EXTENSION AND TRUNK/JUNCTION | Number of PRI TRUNKS | 1 |
| SERVER SPECIFICATIONS / REQUIREMENTS (applicable only in case of Sever Based Category EPABX , Not for Hybrid & Conventional EPABX) | "Total Number of Servers Included in the Supply" | 1 |
| SERVICES | Comprehensive Warranty (YEARS) | 1.0 |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for prior Govt/PSU/private sector supply
4
Financial statements (audited) or equivalent
5
EMD document (₹2,56,000) or MSME/NSIC exemption certificate
6
Technical compliance certificates (EPABX/switching technology)
7
OEM authorization or Make in India certification
8
Signed Integrity Pact
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid on EPABX tender in Uttar Pradesh 2026?
Bidders must meet govt/PSU experience criteria, submit GST, PAN, audited financials, EMD ₹2,56,000 (or MSME/NSIC exemption), OEM authorizations, and an Integrity Pact. Ensure Make in India certification and EPABX compliance with SIP, PRI, and expansion ports. Follow Tata procurement guidelines and upload all documents with the bid.
What documents are required for EPABX tender submission in Uttar Pradesh?
Submit GST certificate, PAN, experience certificates for govt/PSU, financial statements, EMD or exemption certificate, technical compliance certificates for EPABX, OEM authorization, and signed Integrity Pact. Also provide Make in India certification and prior project references as proof of capability.
What are the technical specifications for SIP/PRI EPABX in this tender?
The system must support analogue, digital, and SIP extensions, expandable ports (SIP, FXO/FXS), SIP trunks and PRI trunks, MDF configuration, and server-based or hybrid architecture. Warranty coverage details and exact port counts will be defined in the final BOQ and ATC documents.
What is the EMD amount for the EPABX procurement in Uttar Pradesh?
The EMD is ₹2,56,000. Bidders may claim exemption if enrolled under MSME or NSIC per policy; otherwise the EMD must be submitted as specified in the tender terms with valid exemption certificates attached.
When is the delivery and installation deadline for this EPABX project?
Specific delivery timelines are to be stated in the contract; bidders should anticipate installation coordinated with institute operations, with milestones aligned to acceptance tests and warranty start date once delivery is completed.
What standards and certifications are required for EPABX supply?
Required standards include Make in India authorization, OEM certifications, and integrity pact compliance. The system may demand SIP/PRI compatibility, ISI/ISO references, and government procurement conformity to ensure interoperability with public sector networks.
What eligibility criteria ensure eligibility for govt EPABX bidding in 2026?
Eligibility requires prior govt/PSU supply experience, audited financials, GST/PAN, EMD or exemption, Make in India certification, and signed Integrity Pact. Demonstrated capacity to deliver server-based or hybrid EPABX with scalable port expansion is essential.
How to verify Make in India and OEM authorizations for this tender?
Submit valid Make in India authorization certificate and OEM authorization documents from the EPABX vendor. Ensure certificates correspond to the project’s location in Uttar Pradesh and reflect the latest compliance and renewal dates.
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Documents 6
GeM-Bidding-9426081.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS