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Hqids Gym Equipment Tender Nilgiris Tamil Nadu 2025 – ISI/ISO Gym Machinery & Fitness Equipment Procurement

Bid Publish Date

03-Jan-2026, 10:38 am

Bid End Date

13-Jan-2026, 11:00 am

EMD

₹92,000

Location

THE NILGIRIS , TAMIL NADU

Progress

Issue03-Jan-2026, 10:38 am
AwardPending
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Quantity

39

Category

Multistation Gym

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM considerations: No explicit brand restrictions stated; be prepared to supply OEM authorizations if required by ATC.
  • • Technical standards: IS/ISO certifications are not listed; bidders should confirm any applicable gym equipment safety standards during bidding.
  • • Special clauses: 25% quantity variation right; post-receipt inspection requirement at consignee site.
  • • Eligibility: minimum 3 years govt-supply experience; provide contract copies from government bodies.
  • • Warranty/Service: dedicated service personnel with timely response for service requests.
  • • Penalties: Liquidated damages not specified; ensure compliance with delivery timelines and service commitments as per ATC.

Categories 18

ROWING MACHINES FITNESS EQUIPMENTS TRAINING EQUIPMENT POWER RESISTANCE BANDS FITNESS EQUIPMENT PRESS WHEAT FLOUR MACHINE BELT CROSS TRAINERS BAR CABLE MULTI GYMS SPEED DRIVE SYSTEM WEIGHT BENCHES MACHINE V-BELT BEEKEEPING EQUIPMENT

Tender Overview

Organization: Hqids, under the Department of Military Affairs, seeks procurement of a wide gym equipment catalog in Nilgiris, Tamil Nadu 641113. Bid scope includes a diverse set of items such as pull-up bars, rowing machines, cross trainers, free weights, benches, squat racks, cycling machines, and multi-station gym systems (21 items in BOQ). Estimated value is not disclosed; EMD ₹92,000. Delivery and installation address: OIC GYM, DSSC Wellington, A Branch, Nilgiris 643231. Precedence on post-receipt inspection and on-site acceptance; mandatory GST considerations at bidder’s discretion. Unique terms include an option clause allowing quantity variation up to 25%, at contracted rates, and a commitment to deploy adequate service personnel for timely maintenance. This tender targets suppliers with government-grade manufacturing and supply experience.

Technical Specifications & Requirements

  • No explicit specifications provided; however, the tender supports a broad gym equipment mix including: Pull Up Bars, Synthetic Rubber Built Ladder, Rowing Machine, Adjustable Benches, Cross Trainers (AF 175EL), Hexagonal and Circular Rubberised Dumbbells (10–25 kg range), Spin Bike with V-Belt Drive, Elliptical Machine, Multistation Gym, Squat Rack, and Related accessories.
  • EMD: ₹92,000.
  • Experience: Minimum 3 years manufacturing/supplying similar products to Central/State Govt bodies; provide contract copies.
  • Inspection: Post-receipt inspection at consignee site; pre-dispatch inspection not mandatory unless ATC states.
  • Delivery & Installation: Delivery window as per ATC; installation/commissioning may be required per scope; ensure dedicated service personnel for on-site servicing.
  • Warranty/Support: Adequate technical staff to attend service requests in a timely manner.

Terms, Conditions & Eligibility

  • EMD: ₹92,000 (exact payment method not specified; confirm with ATC).
  • GST: Bidder to verify GST applicability; reimbursement as per actuals or applicable rates, capped at quoted GST.
  • Experience Criteria: 3 years in govt category supply; provide copies of relevant contracts for support.
  • Delivery Address: OIC GYM, DSSC Wellington, Nilgiris 643231.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation requirements.
  • Option Clause: Up to 25% quantity variation during contract at contracted rates.
  • Warranty/Personnel: Deploy dedicated service engineers; time-bound servicing.

Key Specifications

  • Product mix includes: Pull Up Bar, Synthetic Rubber Ladder, Rowing Machine, Adjustable Benches, Cross Trainer, Dumbbells (10–25 kg), Spin Bike, Elliptical, Multistation Gym, Squat Rack

  • EMD: ₹92,000

  • Delivery to: OIC GYM, DSSC Wellington, Nilgiris 643231

  • Experience: minimum 3 years govt/PSU supply

  • Inspection: Post Receipt Inspection at consignee site

Terms & Conditions

  • EMD: ₹92,000 required with bid

  • Delivery/Installation per ATC with 25% variation right

  • Post-receipt inspection at consignee site required

  • GST as per bidder’s rate; reimbursement capped to quoted GST

Important Clauses

Payment Terms

GST handling at bidder’s discretion; reimbursement as actuals or per applicable rates, not exceeding quoted GST.

Delivery Schedule

Delivery period governed by ATC; option to extend based on quantity variation calculations with minimum 30 days.

Penalties/Liquidated Damages

LD details are not explicitly stated; bidders should seek ATC for CD timelines and penalties.

Bidder Eligibility

  • 3 years govt/PSU supply experience for similar gym equipment

  • Evidence of contracts with government organizations

  • GST registration and PAN validity; financial solvency as per terms

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Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Pull Up Bar Synthetic Rubber Built Ladder Pull Up station 1 nos coladssc 20
2 Cable Cross Over AF 6529 Cable Chest Cross over 1 nos coladssc 20
3 Rowing Machine Air Rower Rowing Ergometer 3 nos coladssc 20
4 Flexible Resistance bands 45m Latex Professional extra Heavy Exercise band Flexible Resistance bands 4 nos coladssc 20
5 Leg Press Machine 45 degree leg press hack squat combo Leg Resistance Machine 2 nos coladssc 20
6 Inclined Bench for situps single Crunch Machine Single Situps 1 nos coladssc 20
7 Adjustable Bench Adjustable Bench 1 nos coladssc 20
8 Cross Trainers AF 175EL Cardio Cross Trainer 2 nos coladssc 20
9 Hexagonal Rubbersied Dumbells 10 Kg Hexagonal Rubbersied Dumbells 10 Kg 4 sets coladssc 20
10 Circular Rubberised Dumbells 15 Kg Circular Rubberised Dumbells 15 Kg 5 sets coladssc 20
11 Circular Rubberised Dumbells 17.5 Kg Circular Rubberised Dumbells 17.5 Kg 1 sets coladssc 20
12 Hexagonal Rubberised Dumbells 20 Kg Hexagonal Rubberised Dumbells 20 Kg 3 sets coladssc 20
13 Circular Rubberised Dumbells 22.5 Kg Circular Rubberised Dumbells 22.5 Kg 1 sets coladssc 20
14 Circular Rubbersied Dumbells 25 Kg Circular Rubbersied Dumbells 25 Kg 1 sets coladssc 20
15 Cycling Machine V Belt Drive System spin Bike Cardio Cycling Bike 1 nos coladssc 20
16 ABS Electronic Weighing Machine Weighing Machine 2 nos coladssc 20
17 Pull Up Chin Up setup Pull Up Chin Up setup 2 nos coladssc 20
18 Multilevel Postion bench inclined flat and declined Multilevel Postion bench inclined flat and declined 1 nos coladssc 20
19 Elliptical Machine power plus cross trainer Elliptical Machine 1 nos coladssc 20
20 Squat Rack Aero fit super squat Squat Rack 1 nos coladssc 20
21 Multistation Gym Multistation Gym 1 nos coladssc 20

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Evidence of 3 years govt/PSU supply experience with contract copies

6

OEM authorization (if applicable)

7

Technical bid documents as per ATC

8

GST payment terms acknowledgment

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for gym equipment tender in Nilgiris Tamil Nadu 2025?

Bidders must meet the 3-year govt/PSU supply experience, submit PAN, GSTIN, cancelled cheque, EFT mandate, and contract copies proving prior govt-related sales. Ensure EMD of ₹92,000 and post-receipt inspection readiness; comply with option clause up to 25% quantity variation.

What documents are required for the Hqids gym procurement bid in Nilgiris?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code creation documents; provide govt/PSU contracts for prior similar supplies; include OEM authorizations if applicable and technical bid per ATC. Ensure GST handling as per bidder’s rate and actuals.

What are the delivery terms for the Nilgiris gym equipment tender?

Delivery to OIC GYM, DSSC Wellington, Nilgiris 643231 with post-receipt inspection at consignee site; option clause allows up to 25% quantity variation and extended delivery time calculations based on original quantities, minimum 30 days.

Which experience criteria must bidders meet for this procurement?

Bidders must demonstrate at least 3 years of regular manufacturing/supply of similar gym equipment to government entities; provide contract copies showing quantity shipped each year; primary product value must meet criterion in case of bundles.

What is the EMD amount and how is GST handled for this bid?

EMD is ₹92,000; bidders must verify GST applicability. GST reimbursement is allowed per actuals or applicable rates, but not exceeding quoted GST; GST compliance is bidder responsibility.

What equipment categories are included in the BOQ for this tender?

The catalog includes Pull Up Bars, Rowing Machines, Adjustable Benches, Cross Trainers, Dumbbells (10–25 kg range), Spin Bikes, Elliptical Trainers, Multistation Gyms, Squat Racks, and related accessories; 21 items listed in BOQ with equipment mix for gymnasium setup.

What inspection and acceptance process applies to this procurement?

Post-receipt inspection occurs at the consignee site before acceptance; pre-dispatch inspection is not routinely required unless ATC specifies; successful bidders must maintain service support presence for timely servicing.

Are there any special clauses affecting delivery timelines in this tender?

Yes, the option clause permits up to 25% quantity variation at contract rates; delivery calculations during extended periods follow a specific formula with a minimum 30 days additional time; ensure planning aligns with these terms.

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